Showing results for 
Search instead for 
Did you mean: 
Level 1

taxes missing on one check

taxes didn't print on one check and was not posted on tax liabilty how do I fix the problem and pay the month fed tax in QB payroll?

3 Comments 3
QuickBooks Team

taxes missing on one check

Hi there, Donald14!


The most common reason for non-calculating taxes is when an employee has a pending paycheck, and you try to create another one instead of going back to it. In this scenario, you only need to revert the paycheck. I will guide you through the steps.


  1. Go to Employees and choose Pay Employees.
  2. Click the name of the highlighted employee. The yellow highlight means the employee has a pending paycheck.
  3. Choose Revert paycheck, then enter the details again.


There are also other reasons why taxes are not taken out. Check this out: QuickBooks Desktop calculates wages and/or payroll taxes incorrectly


Please don't hesitate to reach back out if you have other questions about your payroll. Take care and have a great weekend!

Level 1

taxes missing on one check

Thanks for the help what if the paycheck was cut and cashed already with no taxes taken out?

QuickBooks Team

taxes missing on one check

Let me share some ideas on how to fix a paycheck that was cut and cashed already with no taxes taken out, @Donald14


Take note of the net checks distributed and create a duplicate check number for each and post each to Employee Advance. Then, add it as a payroll item if you do not have it already.


Here's how: 


  1. Go to the Lists menu, then choose Payroll Item List.
  2. Select the Payroll Item dropdown and click New.
  3. Choose Custom Setup and click Next.
  4. Select Deduction and choose Next.
  5. Enter the name and click Next.
  6. Fill in the necessary information, and choose the liability account and click Next.

  7. Select the Tax tracking type, then click Next until you're in the Calculate based on quantity window.
  8. Select Neither, then click Next.
  9. Select whether to calculate on gross pay or net pay, then click Next.
  10. Select Next until you can choose Finish.


 I've also added this link to help you edit a payroll item if ever you'll apply some changes. 


Once done, void issued payroll checks then, install the update. After, run payroll for correct taxing again and go into each check detail before saving and enter deduction from net to the employee advance item. Each new payroll check will be zero, but taxes will be correct. Next period when you run payroll you will deduct the remaining advance amounts from each employee.


In addition, let me attach these articles to help you understand tax calculations in QuickBooks Desktop:



Please let me know how it goes. If you have any additional questions about the taxes calculation in QuickBooks, don't hesitate to leave a comment below. Have a good one.

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us