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Level 3

vacation time accrual

Employee went from .9 time to fulltime, 1.0.  Vacation time accrual per pay period did not change, why did the vacation accrual amount jump to a much higher amount? How can I fix?  

6 Comments 6

vacation time accrual

Hello there, heazim1,


I can clear things out for you about the vacation time accrual.


QuickBooks will divide the salary rate accordingly once the correct number of hours are entered. Hence, it increases the accrual since the rate went up as well.


You'll want to check the employee's profile and modify the sick or vacation time settings including the balance. Then, create a dummy paycheck to check to test the new changes.


If it's now accruing the correct amount, delete the dummy check. Then, you can delete the actual paycheck that has the incorrect accrual.


Once done, don't forget to update the tax table every time you pay employees. These updates provide the most current and accurate rates and calculations for supported state and federal tax tables, payroll tax forms and e-file and pay options.


After that, recreate the paycheck to show the exact vacation time accrued.


I'm adding the Sick and vacation time incorrect or not accruing on paychecks page to learn how to fix it in QuickBooks Desktop.


Keep me posted on how this goes by clicking the Reply button below. I'm always around whenever you need help.

Level 3

vacation time accrual

Thank you!  I'm going to just adjust the vacation time back and see if it is corrected in future paychecks.  

Level 1

vacation time accrual

Can you delete a paycheck?  How do you create a dummy paycheck, and delete it?

QuickBooks Team

vacation time accrual

Certainly, @BSLF. You can create a dummy paycheck in QuickBooks Desktop and delete it afterward. 


In creating this, make sure not to use a direct deposit paycheck. This way, it will not be processed. Let me show you how:


  1. Go to the Employees menu, and then select Pay Employees.
  2. Choose from the check types Scheduled PayrollUnscheduled Payroll, or Termination Check.
  3. (Skip to step 3 if you need to run an unscheduled payroll) Select the appropriate schedule in the Create Paychecks section, and select Start schedule Payroll.
  4. Verify the Pay Period Ends date, Check Date, and Bank Account the money is drawn from.
  5. If you wish to see the paycheck details, click Open Paycheck Detail.
  6. Click Save & Close to go back to the Enter Payroll Information window.
  7. When the checks are ready to be created, select Continue.
  8. Review the Check/Direct Deposit printing options.
  9. Verify the amounts for each employee, and click Create Paychecks.
  10. Print paychecks and print pay stubs now or later if desired.


For more information, feel free to view this resource: How do I create a paycheck for an employee?.


Once done creating the dummy paycheck, and you wish to delete them, you can follow the steps below:


  1. Go to the Banking menu, then choose Use Register.
  2. Select and open the check.
  3. At the top of the paycheck, click Delete.
  4. In the pop-up box, enter OK.


In addition, let me attached these articles to help you set up and manage pay periods in QuickBooks. 


Please don't hesitate to comment below if you have other questions about handling paychecks in QuickBooks. I'll be happy to assist you again. Keep safe always.

Level 1

vacation time accrual

Thank you.  It was my understanding that once a payroll check is printed, it can not be deleted.  Is this incorrect?  Or for a "dummy pay check" do you just create the paychecks, not print them, then go to banking and delete them?


vacation time accrual

Thanks for getting back to us, BSLF. Allow me to share some information regarding deleting paycheck in QuickBooks Desktop.


You can always delete a payroll check in QuickBooks Desktop, printed or not. Please be reminded that deleted payroll transactions will no longer show on your paycheck list and payroll reports.



Additionally, for your payroll reference, check this out: Payroll 101. It contains more information about the different types of compensation as well as on what are the types of federal forms you need to file. Also, this will provide you a sample breakdown of a paycheck.


Please know that you're always welcome to post if you have any other questions about vacation time or any QuickBooks-related concerns. Wishing you and your business continued success.

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