VENDOR ELIGIBLE FOR 1099 NOT ABLE TO CHECK BOX FOR 1099

What happens when you try to check the box?

I can help you in accessing the 1099 form, kawasakicountry.

To enable the checkbox for 1099 form, we'll have to make sure that we've selected Yes from the "Do you file 1099-MISC forms?" question in your company preferences. Let me show you how:

1. Select Edit from the top menu bar.
2. Choose Preferences.
3. Scroll down, then select Tax: 1099.
4. Click the Company Preferences tab.
5. Select Yes from the Do you file 1099-MISC forms? question.
6. Hit OK.

Once done, you can go to the Vendor Center then tick the 1099 checkbox of the appropriate vendor.

I've included an article that will guide you in preparing and filing 1099s with QuickBooks Desktop.

If you have additional inquiries about how 1099s work in QuickBooks, please tag me in your comment below. It's always my pleasure to help.

@KlentB   We have an issue where QuickBooks is setting the "Vendor Eligible for 1099" to 'Yes' for each new vendor we add.  Sometimes it's just a gas station or a store we've purchased from.  We always have to go back in and change those to 'No' manually.  I can't find a setting for this option, but we'd like to change it so that the default is 'No'.  Any ideas on how to do that?

Thanks!

NancyB 

@KlentB  - We have an issue where the Vendor Eligible for 1009 is defaulting to 'Yes' for each new vendor we add.  Sometimes it's just a gas station or a store where we purchased supplies.  We always have to go back in and set it to 'No' manually.  We'd prefer that the default be 'No', but I can't find a setting for this.  Any ideas?

Thanks!

Nancy

I have another way on how you can set it if your vendor is eligible for 1099 or not, NButlin.

You'll want to go to their profiles and uncheck the option if it is checked. Let me guide you how:

1. From the Vendors menu, choose Vendor Center.
2. On the Vendor Center window, double-click the vendor name.
3. On the left pane, select the Tax Settings tab. 
4. Make sure the Vendor eligible for 1099 box is blank. 
5. Click OK. 

You'll also want to check these articles for your reference:

• How to create 1099 summary or detail reports
• QuickBooks 1099 Wizard

Please let me know if the steps above work for you. I'll make sure to help if you need further assistance.

Thank you for your reply, but you obviously didn't understand my question.  I know how to set it manually.  The issue we are having is that every new vendor we add is getting set to 'Yes' for this field.  We don't want that to happen.  We only want to set to 'Yes' for those that are truly eligible for 1099.  We don't want every new store, gas station, or other new vendors to be set to yes because then we have to go set them to 'No' which is time consuming.

Is there a place to change that default setting?

Thank you.

@MariaSoledadG  Thank you for your reply, but you obviously didn't understand my question.  Of course I know how to set this field to 'Yes' or 'No' manually.  I do it all of the time.  The issue we're having is that each time we enter a receipt for a new vendor, QuickBooks automatically sets this field to 'Yes', even though most of them are not eligible for a 1099.  Imagine that we buy gasoline at a new gas station, and it gets entered as a new vendor with the transaction.  Our QuickBooks is setting that vendor automatically to 'Yes' for this field.  We might enter 100 new vendors in a year, and suddenly when we try to print a 1099 report, all 100 of them are on the report because QuickBooks thinks they are eligible for a 1099, when they are actually NOT.  Now, we have to go in manually and set all 100 of these to 'No' for this field.  Can you see why that is an issue?  

How can I tell QuickBooks to set new vendors to 'No' for this field instead of 'Yes'??  We are happy to manually set to 'Yes' anyone new that is actually eligible for a 1099.  I hope I explained it better this time.

Thank you

Hi there, NButlin.

It would indeed be much work if you have many vendors. I'll continue to help you with some steps.

Let's check to see if this only happens to the company file you're working on or in other company files. That way, we can tell if this is a company issue or a QuickBooks issue.

Please open or create a dummy company file and add a vendor. If the same thing happens, please update your QuickBooks. If not, open the original file and run the verify and rebuild data ultities.

If none of the steps will work, please contact our QuickBooks Desktop Support to check this further. They can use a screen-sharing tool to see our setup and find the root cause of the behavior.

On the other hand, check out the in-product Help articles about QuickBooks issues by clicking on Help and searching for the topics you like.

Let me know if you have other questions in mind. Have a good one!

Mine won't allow me to check the box. It is grayed out. I have no idea why it won't as all of my fields are filled in and it still isn't allowing me to select it at all. Any help is appreciated.

Hello @partyof9 ,

Since you're still unable to track 1099 payments for vendors even after following all the suggestions in this thread, I'd recommend contacting our Customer Care Support directly from the Help menu. Let me show you how.

1. Go to Help.
2. Select QuickBooks Desktop Help.
3. Click Contact Us.
4. Enter Vendor eligible for 1099 - Grayed out in the Tell us more about your question? field.
5. Click Search.
6. Chose a channel where you want to connect with our specialists.

With their tools, one of our specialists can work with you and share steps needed to let you track payments for contractors.

On top of that, I've got you this helpful article for guidance in preparation for the 2020 tax season: QuickBooks Desktop Payroll Year-end Checklist.

If there's anything else that I can help you with, please let me know by leaving any comments below. I'll be here to lend a hand.

I am unable to map vendors to appropriate 1099 boxes - they are stuck and i cannot change them - did anyone had that happen to them? 

Thanks for posting on this thread milashmila.

I can see the urgency of processing your 1099s on time. Let’s download the latest maintenance release for your QuickBooks to optimize its overall performance and apply the critical fixes.

I’m here to help you through the process. Here's how:

1. Open your QuickBooks and head to the Help menu at the top bar to select Update QuickBooks Desktop.
2. Choose the Update Now tab and tick the box for Reset Update to delete previously downloaded releases.
3. Press the Get Updates button and click OK to continue.

Next, close and reopen QuickBooks to kick off the installation. Then accept to launch the new releases. Aside from that, update your tax table version. Running this process ensures you have accurate rates for supported state and federal tax tables.

After performing all these steps, go back to the Map Vendor Payments account screen to configure the accounts. Here’s an article that contains a video on how to accomplish the task and instructions to process your 1099s: Create and file 1099s with QuickBooks Desktop.

If none of these suggestions work, run the Verify and Rebuild Data Utilities. These built-in tools will check for integrity issues in the desktop program and resolve them once it finds one. I also recommend saving a copy of your company file to keep a record of all transactions. 

Also, these resources will guide you on what specific 1099 forms you’ll have to prepare. From there, you’ll learn how to remove payments that are not included in the tax forms.

• Get answers to your 1099 questions
• Understand which payments are excluded from a 1099-NEC and 1099-MISC

Drop a comment below if you have any clarifications about processing the 1099 forms. I’ll jump right back in to answer them for you. Have a great weekend.

I am having the same issue with not being able to check the box for 1099.  How did you get your issue resolved?  

Thank you for joining the conversation, Charter2027.

Let's check why you can't mark your vendors eligible for 1099. Have you tried any of the steps we shared in the previous responses? If you haven't, you can start with updating QuickBooks and then running the Verify and Rebuild data utilities.

If you still can't mark your vendors, you'll want to contact our QB Desktop Support. That way, they can check this further using more tools.

Let me know if you have other questions in mind.

I was unable to check the box as it was grayed out.  I found my solution on another post.  I had to to into Edit - Preferences - 1099 - Company Preferences and check the box YES that we file 1099's.  

Thank you.. 

You're most welcome, @Charter2027. You just did a great job on that!

We're glad to know that a Community post helped you in marking the Vendor eligible for 1099 box on your vendor's profile.

You can always get back to us if you have other concerns with 1099, payroll, or QuickBooks in particular. It's our pleasure to be of help. Have a nice day!