Voiding a payroll check from prior quarter

You are correct, Stripes68.

QuickBooks Desktop will adjust the payroll liabilities once you've voided a paycheck. This will apply to both year-to-date (YTD) and quarter-to-date (QTD). If you've paid it, there's an option to either apply it as a credit or get a refund.

For state taxes, it depends on their policy. You can contact your state agency to verify if they can process either a credit or refund. You'll want to read these articles for more details:

• Void a paycheck

• Apply your payroll liability overpayment as a credit

• Record a payroll liability refund check

Also, we'll have to file an amended return if there is a correction on your payroll. It is required  to notify the tax agencies about the changes by filing an amended return. Check these articles for your guide:

• Correct or Amend Forms 941 and 940

• Fix an error on my filed form or request an amendment

Don't hesitate to post again if you have more clarifications. I'm here to help.

I went through the process of voiding the payroll check and submitting the voided check to quickbooks.  How do I handle the taxes that are now overpayed for that check?  Today is January 3rd and the check was written in December, so different quarter and year.

Hi, Swazeeboy.

Thanks for joining this conversation. Allow me to chime in and share details about voiding paychecks in QuickBooks Desktop (QBDT).

If you void a paycheck from a prior quarter or year, amendments will be required. You can file an amended tax form for both Federal 941 and 940 just within your QBDT:

• Form 941-X for federal form 941
• For federal form 940, there's no “X” form. Use the same federal Form 940 from the year it was originally filed.

The steps may differ depending on the form you like to file. You can check out this article for the detailed steps on how to do it: File a corrected Federal Form 941 and 940 in QuickBooks Desktop Payroll.

For more tips and other resources you can use in the future, I recommend visiting our website. Here's the link: Self-help articles.

Please let me know in the comment if you have follow-up questions about this or anything else QuickBooks. I'll be here to help. Stay safe always.