Question

Zero Hours for Payroll Pay Date

12 replies
113 views

Our employees are hourly and sometimes there ends up being zero hours. Payroll on QB does not seem to like it when I enter "0" and it keeps "reminding" me that I have not done payroll when I have (by entering "0") hours. Is there a way to "uncheck" an employee or somehow not have them appear for a payroll period if their hours in fact "zero"?

QuickBooks Desktop

AlcaeusF

Level 14

Hi there, @shumberthughes.

That's a great question! I can share some information about excluding an employee for a specific payroll period in QuickBooks Desktop (QBDT).

If you don't want to include the employees that have zero hours for that payroll period, you can uncheck them on the Enter Payroll Information page. Here's how:

1. Go to Employees menu at the top and pick Pay Employees on the drop-down.
2. Choose whether Scheduled or Unscheduled Payroll.
3. On the Enter Payroll Information page, go to Employees column and uncheck those employees that have zero hours.
4. Click the Open Paycheck Detail tab to continue the process.

I also added some sample screenshots for your guide.

For your reference, you can also check out this article and scroll down to Run Payroll for more information: Get started with Payroll.

That's it! Let me know how it goes or if I can be of additional assistance in the comment section. I'm always here should you have any other concerns. Have a wonderful rest of the day.

S

shumberthughesAuthor

This is great information. What do I do if I have already run payroll for a particular PAST date and I entered zero hours? For the sake of QB and the error message I keep seeing, how can I "clear" those employees out who had zero hours but not affect those who got paid?

qbteachmt

Level 11

Don't make a Paycheck for someone getting No Pay. It's not 0 hours. It's No Paycheck, entirely. Do not Checkmark that employee.

The "reminder" is because you set a Schedule for pay period and pay dates, and the system is trying to help you by being the Calendar reminder function as a helper tool. That is different than the question of who is Paid, this time, and who is Not paid, this time, because they didn't work this Pay Period.

B

bjohnson11

So just to be clear, your recommendation is simply to do nothing for that employee who has no hours this period? Simply remove them or "uncheck" the box next to next to their name? Then the reminder will eventually go away for future periods?

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