Question

Zero Hours for Payroll Pay Date

Forum|Forum|7 years ago
February 15, 2019
2 replies
27 views

Our employees are hourly and sometimes there ends up being zero hours. Payroll on QB does not seem to like it when I enter "0" and it keeps "reminding" me that I have not done payroll when I have (by entering "0") hours. Is there a way to "uncheck" an employee or somehow not have them appear for a payroll period if their hours in fact "zero"?

QuickBooks Desktop

AlcaeusF

Level 14

Hi there, @shumberthughes.

That's a great question! I can share some information about excluding an employee for a specific payroll period in QuickBooks Desktop (QBDT).

If you don't want to include the employees that have zero hours for that payroll period, you can uncheck them on the Enter Payroll Information page. Here's how:

1. Go to Employees menu at the top and pick Pay Employees on the drop-down.
2. Choose whether Scheduled or Unscheduled Payroll.
3. On the Enter Payroll Information page, go to Employees column and uncheck those employees that have zero hours.
4. Click the Open Paycheck Detail tab to continue the process.

I also added some sample screenshots for your guide.

For your reference, you can also check out this article and scroll down to Run Payroll for more information: Get started with Payroll.

That's it! Let me know how it goes or if I can be of additional assistance in the comment section. I'm always here should you have any other concerns. Have a wonderful rest of the day.

L

lllcarmichael

The problem I’m having if employee away that week. It won’t take zero hours

and the record of employments data is all wrong on print outs I have to do manual

R

ReymondO

Moderator

Thanks for info. If away on holidays without pay do you do the above answer or something

different I’m using quickbooks online When doing the record of employment

quickiBooks picks up wrong info from prev pay to fill in that week on roe. Like vacation pay

so you have to enter something the week that employee is away for roe to be correct but it won’t take zero hours

Thanks for clarifying about the product that you're using, @lllcarmichael.

There's no need to create a paycheck for the employee that was on an unpaid holiday in QuickBooks. If you have employees that don't need to be paid, you can simply uncheck them in the Payroll Center when running a payroll.

Here's how:

Go to the Workers menu and select Employees.
Click Run payroll.
Uncheck the employee's name that you want to exclude to payroll.

You can also modify the Pay period and the Pay date if you don't need to pay your employees for a specific period.

In addition, you can also run Time Activities by Employee Detail report to view the products and services (time activities) each employee provided, including hourly rate and duration. Or else, run the Total Pay payroll report to see the employee 's total pay by pay type. Simply follow these steps:

Go to Reports and find the name of the report.
Enter the report name on the search field.
Filter your report by employee, date range, and work location, and then select Run report.

If you need further assistance in running your payroll in QuickBooks, you can click the reply button below so we can assist you.

qbteachmt

Level 11

Don't make a Paycheck for someone getting No Pay. It's not 0 hours. It's No Paycheck, entirely. Do not Checkmark that employee.

The "reminder" is because you set a Schedule for pay period and pay dates, and the system is trying to help you by being the Calendar reminder function as a helper tool. That is different than the question of who is Paid, this time, and who is Not paid, this time, because they didn't work this Pay Period.

B

bjohnson11

So just to be clear, your recommendation is simply to do nothing for that employee who has no hours this period? Simply remove them or "uncheck" the box next to next to their name? Then the reminder will eventually go away for future periods?

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