Question

Zero Hours for Payroll Pay Date

Forum|Forum|7 years ago
February 15, 2019
12 replies
51 views

Our employees are hourly and sometimes there ends up being zero hours. Payroll on QB does not seem to like it when I enter "0" and it keeps "reminding" me that I have not done payroll when I have (by entering "0") hours. Is there a way to "uncheck" an employee or somehow not have them appear for a payroll period if their hours in fact "zero"?

QuickBooks Desktop

AlcaeusF

Level 14

Hi there, @shumberthughes.

That's a great question! I can share some information about excluding an employee for a specific payroll period in QuickBooks Desktop (QBDT).

If you don't want to include the employees that have zero hours for that payroll period, you can uncheck them on the Enter Payroll Information page. Here's how:

1. Go to Employees menu at the top and pick Pay Employees on the drop-down.
2. Choose whether Scheduled or Unscheduled Payroll.
3. On the Enter Payroll Information page, go to Employees column and uncheck those employees that have zero hours.
4. Click the Open Paycheck Detail tab to continue the process.

I also added some sample screenshots for your guide.

For your reference, you can also check out this article and scroll down to Run Payroll for more information: Get started with Payroll.

That's it! Let me know how it goes or if I can be of additional assistance in the comment section. I'm always here should you have any other concerns. Have a wonderful rest of the day.

L

lllcarmichael

The problem I’m having if employee away that week. It won’t take zero hours

and the record of employments data is all wrong on print outs I have to do manual

G

GraceC

Level 4

Hello there, @lllcarmichael.

You can create a deduction item under the Other Payroll Items to offset the net amount.

To create the paycheck:

Go to Employees at the top menu bar.
Select Payroll Center.
Click on Pay Employees.
Select Start Unscheduled Payroll.
Select an employee and click Continue.
Click on Open Paycheck Detail.
Fill in the necessary information under Earnings and Rate in the Preview Paycheck page.

After following the steps provide above, you'll be able to create a paycheck with zero net amount. For additional reference, you may check this article: Zero out the paycheck.

If you're referring to something different, more information about it would be much appreciated.

qbteachmt

Level 11

Don't make a Paycheck for someone getting No Pay. It's not 0 hours. It's No Paycheck, entirely. Do not Checkmark that employee.

The "reminder" is because you set a Schedule for pay period and pay dates, and the system is trying to help you by being the Calendar reminder function as a helper tool. That is different than the question of who is Paid, this time, and who is Not paid, this time, because they didn't work this Pay Period.

B

bjohnson11

So just to be clear, your recommendation is simply to do nothing for that employee who has no hours this period? Simply remove them or "uncheck" the box next to next to their name? Then the reminder will eventually go away for future periods?

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