How do I change the automatic number sequence for invoices?

I've not seen any where that exposes the numbering sequence but I have found that if you create an invoice and change the invoice number to something else, like 64000, the next invoice will be 64001.  It will start from the last invoice number no matter what it is.

Hmm..  my automated invoices didn't follow the sequence.. any ideas why?

-M

Hello, maiken,

I hope you are having a good day, and welcome to the Community! I am happy to help you. With this being a sticky setting, there could be several causes for the number to change, like editing a previous transaction number or entering transactions while the forms are being created.

In the meantime, to rule out data damage issues, let's go ahead and run a rebuild and verify. Go to File, Utilities, then Rebuild Data. After that process, run the verify tool, which can be found by doing the same steps as mentioned by selecting Verify Data instead.

This article is very resourceful for more information about verifying and rebuilding data in QuickBooks Desktop.

Let me know if you have any more questions! My team and I are eager to assist! Take care.

Hi there,

Ive recently had my auto-fill invoice numbers revert to a sequence number from several hundred invoices ago BUT with characters "-REV" at the end of these new invoice numbers.  Ive tried to manually enter the proper sequence invoice number in a new invoice, but when I go to open a next invoice after that the program reverts back to these older numbers (in sequence of course) and again with the characters "-REV" following the incorrect invoice number.  What possibly have I done to cause this, and why does the program simply not pick up with the proper sequence after I manually enter the correct invoice number?

thanks in advance for any help 

I got your back, @jperry-bartel-gm. I want to ensure you'll be able to fix the number sequence of your invoices in QuickBooks Desktop (QBDT).

In the meantime, let's first ensure that your QBDT program is updated to the latest release. This is to ensure you have the latest components and fixes. Here's how:

1. Select the Help menu and click Update QuickBooks Desktop.
2. Next, select Update Now and choose Get Updates.
3. Once the update finishes, close and reopen QuickBooks.
4. If prompted to install the update, click Yes.
5. When done, restart your computer.

You can also let the program perform automatic updates. For detailed steps, please read this article: Update QuickBooks Desktop to the latest release. 

After that, attempt to create an invoice again and check if you can now see the correct number sequence without the -REV characters. 

If the same thing happens, I suggest utilizing the Rebuild Data tool to resolve any data integrity issues within your file. Once done, create an invoice again. 

Once everything is fine, your next step is to process customer payments for their invoices. To get started, check out this link: Take and process payments in QuickBooks Desktop.

Don't hesitate to get back here if you have any other concerns about managing your invoices in QBDT. Have a good one and keep safe.