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November 8, 2020
Question

general journal entry

  • November 8, 2020
  • 2 replies
  • 0 views

in my new QB Desktop Pro 2020, I no longer see the totals of debits and credits at the bottom of the entry. I make some long entries, and like to use the running totals as a check. How can I see the totals for debits and credits?

2 replies

DivinaMercy_N
Moderator
November 8, 2020

Thanks for posting here, @jbdawson508.

 

The row to see the totals of the debits and credits when doing journal entry is unavailable in QuickBooks Desktop Pro. As a workaround, you can pull up the Transaction Journal report to see the totals. Here's how:

 

  1. Open the journal entry screen by going to Company and select Make General Journal Entries
  2. Make sure that you're on the entry where you want to see the totals.  
  3. Navigate to the Reports tab. 
  4. Click Transaction Journal.
  5. From there, you'll see a line at the bottom that shows the total for the debit and credit. 

For more details about the process, please see this article: View the Transaction Journal report in QuickBooks Desktop.

 

Also, if in case you want to filter data and personalize your report inside QuickBooks you may visit this article: Customize reports. This also includes steps on how to send and print reports. 

 

That's it! You'll now be able to see the debit and credit total. Feel free to come back here again if you have other concerns about managing your Journal Entry. I'm here if you need further assistance. Have a good one. 

November 10, 2020

Thanks, but I am not wanting to see a report after the fact. I wan to have the running totals of debits and credits show at the bottom of the journal entry as I go along with the entry. I make some long entries, and I need to be sure of accuracy as I progress. Otherwise I need to go through the whole long entry to look for errors. There used to be totals at the bottom of journal entries in earlier versions of QB desktop. What happened to it?

February 21, 2023

I too was disappointed to find that QuickBooks Pro does not total up the columns for debits and credits while making General Journal Entries. As a regular user of QuickBooks Enterprise, I was accustomed to this feature. The only workaround I can suggest is that as you enter the various lines of your journal entry, you can tab to the next new line, and if the debits and credits are not in balance, the difference will automatically calculate and appear in the next line. If you tab to the new line and no figure appears, you can assume the debits and credits are in balance. I agree with everyone else who complained that this is a ridiculously simple feature that should never have been omitted by the developers.