Forced to Upgade to QB Desktop Pro 2021 and Now I Can't Send Invoices

Hi there, Frustated in Minnesota.

This isn’t the impression I want you to have when using the product. I’ll help make sure you can email your invoices using QuickBooks.

Since you have QuickBooks Desktop 2021, you’ll no longer have to upgrade to another version. We’ll have to configure the email service to get you back on track sending invoices. Let me guide you through the process.

To enhance the overall performance of the program, download the latest maintenance release. Next, go to the Preferences window to update the email settings.

1. Go to the Edit menu at the top to choose Preferences.
2. Tap the Send Forms menu on the left panel and hit the My Preferences tab.
3. From there, choose AOL and hit the Edit button.
4. Tick the SSL box or set it to Default.
5. In the Server Name field, the name should match with what’s on your email provider’s settings.

In your AOL email's setting, make sure it has the correct SMTP Server information and port. Go to the Internet Service Provider (ISP) and Port Information section for the complete details: Connect your email to QuickBooks Desktop

After setting up the email feature, you can start emailing invoices. I’m adding an article to help you in the future. It contains solutions on how to resolve common email issues.

• Fix Error: Could not connect to the email server  

Feel free to click the Reply button if you have other questions or clarifications. I’ll jump right back on to answer them for you. Have a good one.

I followed your response.  You need to know I had already done everything on the list but I went through it again.  Still unable to email invoices.  I had been able to after installing QB2021 Desktop Pro but I'm unable to do so now. 

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@Frustated in Minnesota wrote:

I upgraded from 2019 to 2021 QB Desktop Pro. 

Is QB forcing me to upgrade even more?  I don't need more.  I don't need Payroll.  I don't want on-line services.  Is a basic $400/year for my account not enough $$ for Intuit? 

@Frustated in Minnesota 

Why did you upgrade to QBD 2021? They still supports QBD 2019 until May 2022. You may purchase a one time license of QBD.

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@Frustated in Minnesota wrote:

I had received a phone call from Intuit Help and I called back.  After all this, Intuit says we will only help you if you pay $299 for a short-term or $599 for a yearly Tech Support Plan.   

 

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@Frustated in Minnesota 

How did you call them back? Dial a certain number?

I upgraded because Tech Support could not help me with the initial problem.  I had a Case Number etc and was told that numerous people had this problem and that Tech Support was working on it.  I upgraded because my accountant's firm (a large firm) had version 2021.  Once I upgraded, I sent a new accountant's copy and had her upgrade and send me back anew version..  Wah-lah.  I was able to upload with no problem. As far as I know, Tech Support never found out the problem.  I was refunded the amount I spend for a "one-time" tech support fee.    Now you want to know what number I called?  It wasn't one out of hat.

I don't know how any of your questions helps me with not being able to send invoice emails.  I was able to many time after uploading version 2021 and now--I can't.

Just uploaded the 2021 and AOL does not pop up as an email option.  Before I upgraded I had 2018 and it started having this issue a few days ago.  I have been using Quickbooks since 2012 and have NEVER had an issue using AOL to send invoices.  This is making me think about using a different program since apparently this is a KNOWN issue and still no fix.  ONE MORE TIME!  There is no AOL on the drop down menu.

Thanks for joining this thread, Pamawoman.

Issues like this occur when the version of QuickBooks isn't that updated to support the AOL domain. Since you've already had the latest version (QuickBooks Desktop 2021) and still having issues with sending invoices using the said domain, we can try updating your QuickBooks program to the latest release. This is to make sure that you have the updated components. 

Here's how to manually update your software:

1. Go to the Help menu.
2. Select Update QuickBooks Desktop.
3. Click the Options tab.
4. Select Mark All and then click Save.
   
   
5. Go to the Update Now tab.
6. Select the Reset Update checkbox.
7. When you're ready, select Get Updates.
   

Once done, you can try emailing invoices again. If the issue persists, it would be best to get help from our support. They can conduct a deeper investigation as to why your QuickBooks is having this behavior.

Here are the steps to contact support:

1. Click Help at the top menu and select QuickBooks Desktop Help.
2. In the Have a Question? window, enter a topic.
3. Click Contact us.
4. Hit the Stat Messaging button.
   

Please take note our operating hours for chat support depend on the version of QuickBooks that you're using. Please see this article for more details: Support hours and types.

You may find this article helpful about connecting your email to QBDT: Connect your email to QuickBooks Desktop.

I look forward to hearing from you and getting this worked out! Have a good one.

I worked on this issue for three days and finally found the answer on a random accounting website.  AOL requires you to generate an app password from your AOL security page for Quickbooks to send emails.  Quickbooks will not show up on the drop down list but the password that is generated will work.  Super annoying that the answer is going through AOL when I have never had to do this before.  Hopefully this will help someone else that is still having this issue.

None of that worked because it is not a Quickbooks issue.  You have to generate a third party app password from your AOL account security page for AOL to work with Quickbooks.  Sometimes the simple answer is the answer.  I changed ports, upgraded, updated, took out all of my security and anything else I could find until I finally stumbled across the correct answer.  It is a shame that the "experts" do not know this.  Such a monumental waste of my time over such a simple issue. 

I found your answer.  Generate a third party app password through the security page for your AOL address and use in QB when the password box pops up.  I tried everything for the last 3 days and stumbled on this.  I also e-mail all of my invoices through AOL and this, so far, has worked perfectly. I have only been using it for one day and I am hoping it is a permanent fix and that I do not have to keep generating this special password.  Unreal that these tech gurus do not know this with their own program. 

Sorry but you are incorrect.  I had a brand new 2021 upgrade and made sure it was up to date.  This is an AOL issue.  You need to stop answering issues about AOL with this.  It is an easy fix through AOL.  Stop making people go through all of this nonsense that will not fix the issue.  And if I sound pissy it is because I am.  i went through literal days trying to fix this and stumbled upon the correct answer at a random accountants website.  You are torturing AOL e-mailers for no reason.

Attentino Attention: POSSIBLE FRAUD ATTEMPT but first the issue with no invoice capablity

Same problem. Used 2018 no problems to send out invoices. Purchased QB Premier 2021.Now cannot send out invoices via email.

Here we are on June 1, 2021. Just puchased QB 2021 desktop. Then spent hours with two tech support "level 2" and 3. Many attempts No answers. 

THEN how is it possible for fraudsters who managed to pick up on my request for assistance through the Intuit web site? The called after about 15 min. stating they were aware of the propblem and for a fee would fix it feigning there was no warranty for such a failure with the software. 

Real QB techs did call but could not fix the problem after 2 hours on the phone. They suddenly the call was dropped.

What to do? I am behind with my clients needs. I plan to request a refund and possible other legal action. Changing to another accounting software company is not a walk in the park

San Francisco

Thanks for joining this thread and letting us know about your concern, @Italian Law,

I know how it can be frustrating to be held up like this when you just want to get your account updates be resolved. I can share some insights on how you can make your email work in QuickBooks Desktop.

There are a few possible reasons why your email won't work in QuickBooks:

• The email preference being set incorrectly.
• Domain admin permissions.
• Security settings from your email provider blocking Intuit processes.

To help you fix this, we want to make sure your QuickBooks Desktop software is in its latest release. QuickBooks periodically provides maintenance release and software updates to fix emailing issues, add features or enhancements, and update compliance information.

Try downloading the release patch from the internet, by following the steps below:

1. Go to the Downloads & Updates page.
2. Choose US for the country.
3. Below the survey, click on the standard setup link.
   
4. On the next page, enter your QuickBooks version to update then press Search.
   
5. To download the patch, click the link for Get the latest updates.
6. At the bottom once the patch is downloaded completely, wait until it launches automatically. You can also double-click on it to apply the update.
   

Once updated, and you're using web mail, check the settings in the Preferences window:

1. At the top menu bar, click Edit then Preferences.
2. Tap the Send Forms menu and go to My Preferences tab.
3. Select the email account you're using, then press Edit.
4. Mark the SSL box, or just select Default.
5. In the Server Name field, make sure the server name matches your email provider's settings. If it shows smtp.mail.yahoo.com for example, change the name intuit.smtp.mail.yahoo.com and click OK.
6. If you see an Use enhanced security box, ensure it has a check on it.

If you're getting an incorrect password error message, please follow the detailed steps in this article to resolve this: QuickBooks Will Not Accept my WebMail Password.

Once done, try sending the email again and see if goes through successfully. If not, let's delete and recreate your email profile. Here's an article with the complete steps on how to set up your email service in QuickBooks Desktop.

However, if you're using Outlook, you can follow the steps suggested in this link: How to fix "Error: QuickBooks is unable to send your email to Outlook"

If all else fail for Webmail or you're getting the same Outlook error, you can use other email services and connect it in QuickBooks.

I also recommend to continue working with our Technical Support Team to get this escalated to our Data Services Team. They have the tools necessary to check your company file and help you send invoices without issues. 

Also, this community doesn't support account-related concerns for security. You can ask our live support to help you manage your account and subscriptions.

To get our support, follow the steps below:

1. Open QuickBooks and click the Help menu.
2. Select QuickBooks Desktop Help.
3. On the pop-up screen select Contact us.
   
4. Click the Search for Something else button then type your concern in the Ask us anything box.
5. Hit Search then scroll down to get your contact options.

Refer to this article to learn more about our contact options and support availability: Contact QuickBooks Desktop support

Kindly update me on the results in the comment. I want to ensure everything is working well for you, and I'm here to provide further assistance and insights. Have a great day!

Your problem with e-mails is probably 2-step verification - AT&T, Yahoo and others are going to that as a mandatory setting. Each company is different, but it affects 3rd-party software that uses POP, IMAP & SMTP settings to access e-mail functions. Basically you'll need to create a 3rd party app password for that program. Hopefully the following will help you - https://help.aol.com/articles/Create-and-manage-app-password

Same thing happened to me they just want more money. It is hard enough running a business without shelling out tons of money for so little. I only use QB for quoting and sending to customer.

@whymeplease 

Use the trial version of QBD 2024 Enterprise as a workaround.