How can I pay multiple invoices from a single vendor when QBO only allows payment of multiples on a single page? I usually have 3 or 4 pages of invoices to pay.

You can pay multiple invoices from a single vendor, @DDSElectric.

If you're using an Essentials, Plus, or Advanced QBO plan, you can separately enter the bills (invoices) you received. Then, use the Pay bills feature to pay them all at once. This action will only generate one check since the bills belong to one vendor.

For more information, you may also check out this article: Enter bills and record bill payments in QuickBooks Online.

For the Simple Start subscription, you can simply write a check and enter multiple expense line items that represent the bills. Then, insert the invoice number in the Description field of each item, so they'll show up when you print the check.

For your additional reference, you may consider reading this article: Create and record checks in QuickBooks Online.

Additionally, I'll be adding this resource to guide you on how to enter, upload, and track expense receipts and bills: Capture and categorize expense receipts and bills in QuickBooks Online.

I'm just around if you have other questions about your vendor transactions in QuickBooks. I'll be happy to help you more. Thank you and keep safe.

Hi, @DDSElectric.

Hope you’re doing great. I wanted to see how everything is going about the issue of paying multiple invoices from a single vendor you had the other day. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.

Looking forward to your reply. Have a pleasant day ahead!

We tried this in QBO advanced and it still generates a payment for each invoice. 
we are new from QBO from Desktop and have already reached out to Melio bill pay and they said it can’t be done, what’s the trick?

thanks

Scott [Removed], Controller 

Allied Kitchen and Bath

Let me address your concern, Scott Coldren.

When you pay multiple invoices or bills, it will just create one bill payment. Let's ensure to select all bills to generate one transaction for the payment. 

I'll include this article to help you manage your bills: Enter bills and record bill payments in QuickBooks Online.

If you're referring to something else, don't hesitate to get back to this thread. Keep safe!

Thank you Kristine,

It looks like you are doing an online bill pay first and then applying the invoices ? it's hard to tell how you got to this step.

We went to new and pay bills and selected them and it prompted for a bill pay release on each invoice.

Is this not the correct procedure? We have only done this once through QBO.

thank you

Scott

Good morning, @Scott4j. 

I hope your day is going well so far. Allow me to help you pay off multiple bills at once. 

When using Online Bill Pay, you have an option to schedule a payment to multiple bills at once. However, your vendor will still receive each check. Here's how: 

1. Go to the +New button. 
2. Pick the Pay Bills Online option. 
3. Put a check in the boxes next to the bills you want to pay. Press Next. 
4. Look over the payment info and hit Submit payment. 

For further details, check out these articles: 

• Learn about QuickBooks Bill Pay
• Online Bill Pay - Automate Your Bills Today - QuickBooks

Let me know if you have additional questions about this or need anything else in QuickBooks. I'm just a click away to help you. Have a great rest of the week!

So you CANNOT do one bill payment check for multiple invoices, it is as I first mentioned, an online Bill payment check for each invoice.

Definitely not practical of efficient.

Thank you

Scott

@Rubielyn_J  Sounds like the Simple Start subscription workaround provided (writing a check and entering multiple expense line items that represent the bills, then inserting the invoice number in the Description field of each item) can only be used if you did not previously enter Bills for the payables. (Or, if you did already enter Bills, you'd have to do this tedious step of writing a check and then also have to manually mark the related Bills as paid afterward -- a lot of extra work). Is that correct?

What is the best workaround to record a single check payment covering multiple vendor Bills that have already been entered as payables?

Has anyone figured out how to do this?  Very inefficient that Melio has not allowed one vendor payment for multiple invoices.  I'm hoping there has been some type of update or workaround by now?  Thanks.

Glad to have you here in the Community, @jbtennis. 

As my colleague mentioned above, you can create a bulk payment. However, the processing fee is per transaction. 

The Pay bills option can be found by clicking the + New button at the top left of your QuickBooks Online (QBO). From there, you can also pay multiple bills to the same vendor at once.

Here's how:

1. In QBO, go to the + New option to get to the Pay bills. 
2. From the Payment account dropdown, select the account you paid the bill from
3. Place a checkmark on the bills.
4. Hit Save and close to complete.

As a workaround, pay the bill outside QBO and record the payment at once in QBO.

For more information about managing bills in QBO, consider checking out this article: Enter bills and record bill payments in QuickBooks Online.

For further details, check out these articles: 

•  Learn about QuickBooks Bill Pay
• Online Bill Pay - Automate Your Bills Today - QuickBooks

Don't hesitate to leave a comment below if you have any additional concerns, and I'll get back to you right away. I'm more than happy to help. Have a great day!

Thank you, but it still creates multiple payment stubs, not just one, as it should.

When I follow your suggested procedure, Melio still requires separate transactions for each checked QBO invoice.  This is what I'm trying to avoid.  I want one Melio transaction / payment for a group of invoices from same vendor.  Thank youl

Hi jbtennis,

I can see how convenient and practical it would be if you're able to create a single payment to multiple bills.

While this isn't an option for this, I would recommend sending feedback to our product development team. That way, they can find ways to coordinate with Melio to have an option to pay multiple bills. Just click on the Gear icon and choose Feedback.

This is already a feature in QBO. However, I wouldn't guarantee that this will be addressed the soonest since the feature is in Melio. At least, they'll know that you like to have that option.

If you have other concerns, feel free to go back to this thread. I'll be right here to help.

This is pretty awful actually. We pay artists for each piece of art we sell and cannot send them 20 checks per month. I work remote so we were trying to avoid someone at the business filling up the paper tray with checks every time I need to print checks.
Also the bank we us US Bank has known long-term issues working with QBO so we don't have the option to use the other online bill payment method. Each time I run into a QBO issue, QB Desktop continues to feel more advanced than Online.
Thanks for posting this question though; I'm glad I found it, and the non-solution, quickly.

Totally agree.  I feel like QuickBooks has regressed. Surely they can make a fix for this.  I want my old version where I can pay several invoices with one payment when I printed them myself.  Paying online should be easier and better.  My vender doesn’t want a separate check for each invoice!!!

 Booooo👎👎

I don't get it either.  Why would Melio want to mail out a separate check for each invoice?  Why not include multiple invoices on the same check?  Plus, each individual check amount comes out of my bank account instead of a lump sum.  This is mind boggling and very frustrating.  I've found it easier to just print manual checks for my vendor accounts that have several invoices to be paid at the same time.  Hello Melio - this needs fixed ASAP.

I totally agree,   I just had to send 20 separate ACH payments for one supplier and he is pulling his hair out!  I actually had 24 invoices to pay but Melio will only accept 20 at a time so I will have to go in and pay the other 4 now. So ridiculous that you cant combine multiple invoices into one payment.   That's a pretty basic function

We have a similar issue in QuickBooks Online (was not an issue in Desktop):  We pay multiple vendor and many invoices via bank ACH batch. Then we go to QBO to Pay Bills and want to get a "batch totaSince QBO seems to limit bill payments to one page/one screen, then you have to save and go to the next page but you lost the total (so new total starts over for each page of input).  This makes it very cumbersome to reconcile the totals as you have to manual write down (Or input somewhere) all of the subtotals for each page.  Then if you missed anything it's not obvious which page/which subtotal might be off. Isn't there a more efficient way to do this?  In Desktop you could scroll through multiple pages and select bills for payment and would get a grand total of all items selected for payment.

I’ll make sure you’ll get your total bills accurately in the program, @LC91361.

To get the total bills in QuickBooks Online (QBO) efficiently, you can set the Pay Bills window to the maximum rows (300) and use the Filter option to narrow down the results. I’m glad to show you the steps:

1. Open QuickBooks, then go to the + New button.
2. Select Pay bills.
3. On the Pay Bills window, click Filter.
4. Select the date period and the payee or set it to All.
5. Press Apply after.
6. Select the small gear icon, then set it to 300 rows.
   
7. Select the bill transactions you want to pay and then save or close.

If the transaction exceeds 300, you can utilize new tabs to check the total easily (each page, each tab). Please know that QBO can be managed in multiple tabs simultaneously.

I’ve added these resources to learn more about accessing, tracking, and scheduling payments in Online Bill Pay:

•  Learn about QuickBooks Bill Pay
• Online Bill Pay - Automate Your Bills Today - QuickBooks

If you have any other questions or concerns about managing vendor transactions, feel free to post them in the comment section. I’ll be here. Take care always!

So, it's not possible to select multiple bills to be paid and print one single check referencing all the bills being paid...? QuickBooks hello, please fix this. This is the 3rd issue that QuickBooks has no resolution or fix for. Just more work arounds. 

1. Make it possible to print one check that includes Mutiple invoices on one check. 

2. QuickBooks excel exports have a formatting issue with dates. I have to make a work around in excel to have excel format the date as a date and not text. It's an additional unnecessary step that could lead to errors. 

3. Add additional columns to all tables/pages that have columns. I track invoices, bills etc by project number. Most tables do not have a project number column I can add or select. This requires a lot of additional clicking into files to check for project number. Also, when exporting reports from QB we need option to have a project # to filter. 

QuickBooks team please for the love of God fix the simple issues that make our lives difficult. I have to train people how to use this product and when I have to track all these work arounds for every process it makes it unnecessarily difficult and riddled with errors. I want an IT nerd responding to this with solutions, not BS work arounds.

@c ware 

Are you using QB Online and QB Desktop?

QB Online

I am having the same issue. I input bills everyday for a vendor that we use and every 2 weeks they get paid. I also get a discount on some of the payment if made early. I sometime have 100 that get paid at once when my boss pays them online. I am not sure where I am able to put the discount in at. In desktop version it was right there. I did a whole page because I have more then 300 I have to sort through since some of the invoices are back from August. Where I thought I was to put the discount I now just owe 65.00 more dollars on that line. Does anyone know where I can do this at.

@c ware 

Consider sign up for a separate Melio account for free to integrate with QBO.  You can combine multiple bill payments to the same vendor into a single payment. This allows for easier reconciliation and saves you time and money on transactional fees. You can pay your bills for free by ACH.

https://affiliates.meliopayments.com/pricing