Smarter employee job scheduling software

Easily manage and plan employee job schedules for teams. QuickBooks Time job scheduling software is a game-changer for any employer looking to get organized.


Plan and set multiple schedules

Planning and setting multiple schedules should be the least of your worries. Employee job scheduling by QuickBooks Time makes it easy for small businesses to stay on track. Create jobs in minutes. Then assign those jobs to employees, and set alerts to notify workers of new jobs.

QuickBooks Time job scheduling features

Schedule in the app or online

You don’t need an office to plan and set the schedule. Do it on the go in the QuickBooks Workforce mobile app. Set up clients, dates, times, and alerts from your phone.

Drag-and-drop scheduling

Schedule jobs in seconds. Drag and drop jobs from previous schedules to finish the task in moments. Easily repeat last week’s schedule.

GPS tracking for mobile teams

Small businesses can have employees from coast to coast. With job scheduling and GPS tracking, you don’t have to be in the same place to be on the same page.

Track time for future estimates

Track time against jobs scheduled in QuickBooks Time, then compare the hours worked to hours estimated. Use those insights for future job costing.

Text or email notifications

Never miss another job. Set alerts to notify teams of upcoming jobs and shifts via customized text, email, or push notifications.

Simple record-keeping

Some fair workweek laws require business owners to keep scheduling records for up to three years. QuickBooks Time stores everything in the cloud for easy access.

Know who’s on the job with GPS tracking

QuickBooks Time job scheduling software is perfect for crews on the move. Now when you get a call for a job, you’ll know in seconds who is on the clock and who’s closest to the new gig. 

Open the Who’s Working window to view GPS points for clocked-in employees. Add the new job to the schedule and assign it out. With QuickBooks Time, hardworking teams don’t have to feel like their managers are constantly checking in. And managers can relax, knowing their employees are where they should be.

Who's working employee list.

Schedule jobs from your app or desktop

The more ways you can schedule your team for a job, the better! QuickBooks Time makes it simple for managers to add jobs from the mobile app or web dashboard on a desktop or laptop. It doesn’t matter if you use an iPhone, Android, Mac, or PC—view your schedule, add a job, and assign it out. It’s that easy.

Set permissions and notifications for your whole crew, or individual employees, via the app or web dashboard. Find unassigned jobs in a snap and easily repeat last week’s job schedule with drag-and-drop scheduling.

Close up details of engineer working on laptop on construction site.

How to schedule alerts for your crew

Scheduling alerts notify individual workers and crews of a new or revised job schedule as soon as it’s available. Plus, employees can set their own notifications, delivered by text or email, to remind them about upcoming jobs. Setting up jobs alerts for your crew is easy:

  1. Sign up for a free 30-day QuickBooks Time trial—no credit card required.
  2. Invite your crew to use QuickBooks Time.
  3. Add a new job to the schedule and assign it to a crew.
  4. Go to Company Settings, then Notifications. Scroll down to Schedule.
  5. Select alerts to send via text or email for different scheduling events.
Schedule alerts window QuickBooks Time desktop.

Why you should use QuickBooks Time job scheduling software

QuickBooks Time job scheduling software makes keeping track of the day easier for everyone. Employees love the customized notifications, while managers appreciate the ease of use, the visibility of GPS tracking, and the ability to schedule alerts. Keep your team—and your jobs—in perfect alignment with QuickBooks Time scheduling and time tracking.

FAQs about QuickBooks Time job scheduling

Save time creating and sharing job schedules.

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