Hi Mr frustrated,
The Password Security in QuickBooks Desktop can't be removed. This is designed to protect your critical data such as your Social Security Number, Company EIN, Bank Information (Routing Number, Account Number), or Vendor Tax ID. Though, you'll be asked to change the password every 90 days.
Here's an article for more information: Password security for QuickBooks Desktop.
If this is something our engineers need to look into, you can send feedback by following these steps:
All feedback goes to them, and everything we update in QuickBooks is based on the information provided by our customers.
Feel free to reach out to us if you have any other questions or concerns about QuickBooks. Thanks.
It doesn't really matter to me the reasons that QB has built in a password requirement. In my business file, I don't have any sensitive information and I am the ONLY person who would ever be using my QB file. Our business is small, we don't use credit card numbers in QB, and our business is in our home. Why in the world would I need to enter a password to access my OWN file and information? It is a pain and completely unnecessary. Please write an option into it to bypass the password requirement!
Hello there, @Mommyofabcs.
Allow me to join the thread and help share information about the password requirement when opening QuickBooks.
As mentioned by my colleague RenjolynC, password security is to ensure the protection of your critical data, especially if you have Personally identifiable information entered in QuickBooks.
However, if you wish to remove the password when opening QuickBooks, I suggest sending product request/feedback straight to our product developers to be considered in the future updates.
To send your feedback:
I'll also send feedback here on my end about this conversation.
Stay in touch if you have any other QuickBooks concerns, I'll be right here to help you. Have a good one!
I'd be happy to send my feedback if there was actually a "Send Feeback Online" option. There is not, so that's not really an option. Here are all of the menu options, which when expanded don't give the option you listed:
Thank you for adding a reply, @Mommyofabcs.
It's my pleasure to help you send feedback to our product developers successfully.
First, you need to open your QuickBooks Desktop (QBDT). In the QuickBooks homepage, go to the Help menu, select Send Feedback Online and click on Product Suggestion. Enter your feedback/suggestions in the QuickBooks Feedback page and click on Send Feedback.
Thank you for your patience. Keep me posted if you have any other questions. Happy to help you!
AND, when I sent backup to accountant, they cannot open. So, do I have to give the accountant my password? I want my old version of quickbooks back! hate the password requirement!
Hi there, SheilaStJohn.
Yes, you have to provide your accountant the company file password. You are required to enter your password every time you open your file to ensure the protection of your data.
Let us know if you have additional concerns.
Had I known that, I would not have upgraded. I hate passwords, and these files are on my home computer, and if someone accesses that, they have all they need, keeping quickbooks inaccessible is no benefit to me, but simply a barrier to my use, with having to change passwords, and track them, every three months. Why don't you give the purchaser the option of that security, and the ability to not use it, on their own home computers.
As an accounting software that provides financial reports to companies and other services, we are obliged to keep our clients' data secured. Also, we are following what was mandated by the IRS to avoid fraudulent activity.
We appreciate this feedback. I'll surely send it to our engineers about being able to modify the security feature in QuickBooks.
If you have any questions, please post them here.
I agree with the general frustration over this password requirement. QB ignoring user input (who are you? a parent and we little kids?) AND research that proves complex password requirements reduce safety because users tend to write down passwords, as i did (part of the filename now) -> bravo Quickbooks team <-.
I agree with the general frustration over this password requirement. QB ignoring user input (who are you? a parent and we little kids?) AND research that proves complex password requirements reduce safety because users tend to write down passwords, as i did (part of the filename now) -> bravo Quickbooks team! <-.
hi @roedel ,
I run Quickbooks 2017-2019 on a single machine. I may create any company file without password for multi-user. If we didn't enter #EIN on setup wizzard, it is possibly ignoring any password requirement.
Please let people decide on passwords or not. I literally have 120 passwords that I have to keep track of. Most of my clients have it written down out in the open so it is not useful in any practical sense.
We always appreciate customers who are keen to give us their feedback, @rice2599.
I want to help pass this along in my end. Letting us know what works best for you and your clients will also show our developers what they need to consider in future product updates.
As always, you can visit our blog to get the latest news and updates about QuickBooks: https://www.firmofthefuture.com/.
If you have other questions about our security features, do let us know. I'm here to help however I can.
This is hugely infuriating. Intuit is protecting itself, not us. The desktop app sits on a computer which is already protected by a password. The additional requirement to not reuse passwords adds insult to injurt. INTUIT! WAKE UP AND LISTEN TO YOUR CUSTOMERS!
I also wouldn't want to memorize passwords. However, we’re dealing with company data. Your clients’, vendors’, and employees’ information are there, too, and need to be protected. We’ll want to ensure that only authorized uses have access to your company file, and it’s not vulnerable to data thieves.
The following Personal Identifiable Information (PII) and setting will trigger the password requirement in QuickBooks Desktop:
On the other hand, you have an option to keep yourself logged in for a maximum of 90 days. You can use this while we're unable to turn off the password prompt. You'll be logged off after that, and you can use a reset tool in case you forget your password.
I'm taking note of your feedback about reusing passwords. I'm sharing it with our development team to be considered in future updates.
I'm just around if you have other questions.
My office building has locked doors accessible only with a keycard. My office has a lock with a key. My computer is protected by a password. Why should I then have to enter a password to access Quickbooks? Why not take it a step further and protect each individual bank account with a password? How about requiring a password if you want to search for a transaction? How about requiring a password every time you click "File"? There's no end to the insanity.
"Passwords require at least 7 characters, including one number and one uppercase letter". Oh yes, that makes passwords instantly more secure. How about "Passwords require at least one SpongeBob SquarePants reference and one Kanji character"? Now that's secure!
Why not use single sign-on (SSO)? Have your developers look into it. It's basically been the standard in computing for a decade.