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Level 1

How to set company reports to default to cash basis instead of accrual?

We use a cash basis system.  However, even thought I set the Summary Report basis to cash in the preference option,  My company reports always default to Accrual basis and I have to remember to change it in the settings option.  Is there a way to set that company reports default to cash?  Thank you

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Best answer 12-10-2018

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QuickBooks Team

Hi there jaccolon3, It's good to know that you're changi...

Hi there jaccolon3,

It's good to know that you're changing the Summary Report Basis from the Company Preferences.

When you change the Summary Report Basis to Cash, all Company & Financial reports will default to Cash basis other than the Details report (Profit & Loss Detail, Income by Customer Detail, and Balance Sheet Detail). You'll need to manually change them to Accrual basis.

Please let me know if you have any more questions I can help.

View solution in original post

13 Comments
Highlighted
QuickBooks Team

Hi there jaccolon3, It's good to know that you're changi...

Hi there jaccolon3,

It's good to know that you're changing the Summary Report Basis from the Company Preferences.

When you change the Summary Report Basis to Cash, all Company & Financial reports will default to Cash basis other than the Details report (Profit & Loss Detail, Income by Customer Detail, and Balance Sheet Detail). You'll need to manually change them to Accrual basis.

Please let me know if you have any more questions I can help.

View solution in original post

Level 1

Re: Hi there jaccolon3, It's good to know that you're changi...

I have the same problem. If a default is set to "cash" they should ALL default to "cash". It is annoying to have to manually change any report to a setting that should be global.  Also, in your answer, "You'll need to manually change them to Accrual basis.", I think you meant to say, "You'll need to manually change them to CASH basis."

 

Thanks

Moderator

Re: Hi there jaccolon3, It's good to know that you're changi...

Thanks for joining this conversation, @MagnoliaPMG.

 

Allow me to step in for a moment and help make sure this is taken care of.

 

I can see how this feature would be helpful for you and your business. Since this isn't currently an option to all reports in QuickBooks Desktop, I'm going to submit feedback directly to our Product Development team for consideration in future updates.

 

QuickBooks is constantly evolving and I can assure you that your voice does matter, so I encourage you to submit feedback as well. Here's how:

 

1. At the top menu bar, go to Help, then pick Send Feedback Online.
2. Enter your request/product suggestion, then select Next.
3. Click Skip and send a message, and choose Feedback as the Category.

 

That should answer your concern for today. Please don't hesitate to post again or leave a comment if you have any additional questions. Take care and have a great weekend.

Level 15

Re: Hi there jaccolon3, It's good to know that you're changi...

@FritzF

 

Please Learn from the input here.

@MagnoliaPMG

Yes, this is Available in all QB  Desktop programs and has been a basic Preference all these years.

 

Edit menu > Preferences, Reports and Graphs (on the left), then Company Preferences, on the right. Confirm Cash Basis here. Also, use the Format button and mark in Fonts & Numbers that you always want to see negatives in Bright Red; your computer has a Bajillion million colors, so let's Use them. Also, on the My Preferences tab, change it to Automatically Refresh; this is a leftover  from when our computers took Forever to update reports; but now you can set it to Automatic. And on Company Preferences tab, I like to show Account name only and Item Name Only, not including Descriptions.

Level 1

Re: Hi there jaccolon3, It's good to know that you're changi...

I cannot get this feature to work, not through Preferences and not within an actual Report. What is the explanation?

QuickBooks Team

Re: Hi there jaccolon3, It's good to know that you're changi...

Hello there, Jdklein33.

 

I've replicated your concern and when I changed the report basis (in the preferences and report), it changed the way I set it up. This is a QuickBooks unexpected behavior that can be caused by data or file corruption. Let's run the Verify/Rebuild utility to detect the damaged data.

 

Here's how:

  1. Click File.
  2. Go to Utilities, then choose Verify Data
  3. If QuickBooks detected no problems, there's no further action needed. If you receive a message, "Your data has lost integrity", the file is damaged. Just continue to Rebuild Data to correct the problem.
  4. When you Rebuild Data, you'll receive a message to back up your company file, just click OK. The utility starts as soon as the back up is finished.
  5. Click OK when you get the message "Rebuild has completed".
  6. Run Verify Data again to check for remaining data damage.

After running the utility, changed the preferences and check the report again.

 

You can keep us posted on how things once you've tried the steps. We're just around. 

Level 15

Re: Hi there jaccolon3, It's good to know that you're changi...

@Kristine Mae

 

Please Learn from this input.

@jdklein33 

 

Make sure you are Logged into that data file as the Admin User. You might not have the Access Rights to make that change.

Level 1

Re: Hi there jaccolon3, It's good to know that you're changi...

Time to fix this in all reports.  

Moderator

Re: Hi there jaccolon3, It's good to know that you're changi...

Hello OrangeSkies33,

 

I'll pass along this thread to our engineers for them to take a closer look on the issue. If you have more questions, please don't hesitate to post them here in the Community. 

 

Thank you. 

Level 1

Re: Hi there jaccolon3, It's good to know that you're changi...

I have the same problem the whole time we have used Quickbooks.  Hopefully, Engineering will get to it pretty soon.  It is most annoying but more importantly, when it comes to tax planning, it is critical.

Moderator

Re: Hi there jaccolon3, It's good to know that you're changi...

We hear you, Jo Scott.

 

We appreciate you sharing your experience. We'll send this feedback to our product engineers.

 

If you have other suggestions, you can always reply on this thread.

Level 1

Re: Hi there jaccolon3, It's good to know that you're changi...

Hello. I am operating on a cash basis and see open invoices in my P+L as though I'm set to accrual.

 

I'm running Quickbooks for Mac 2019 and receive the attached error message when I try to rebuild the corrupt data. 

 

I don't know what to do, short of manually changing the date of each invoice to next year, which will really disrupt the history of each invoice. Advice would be greatly appreciated!

 

QuickBooks Team

Re: Hi there jaccolon3, It's good to know that you're changi...

Thank you for the response, @BuzzRegular.

 

I understand how it felt when something isn't functioning properly as wanted.  To check the error message, I suggest connecting with our phone agents to help you investigate further.

 

Here's how to contact them:

  1. From the Help menu, select QuickBooks Desktop Help.
  2. Select Contact Us.
  3. Enter a brief description of your issue and click Continue.
  4. Click the Get a call back tab to talk to a specialist.

You can check our support hours and contact us at your convenient time.

 

You can always go back to this thread if you have additional questions. We'll be around.

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