Does my QB online Payroll Core program provide the mailing for all employee's W2?

Thanks for coming here, @masterjason.

Let me share info about the QuickBooks Payroll Core program of how W-2 forms work on it.

If you use QBO Payroll Core, Premium, or Elite, your state W-2s are automatically filed with your Federal W-2s, there's nothing you need to do. We'll also send copies to your employees if they opt for a paper copy.

For more info about this, check out this article: File your W-2 and W-3 forms.

You might want to have flexibility in how you want your payroll taxes and filings handled. Feel free to read this article: Set up QuickBooks Online Payroll to pay and file your payroll taxes and forms.

For additional questions about setting up your QBO Payroll Core account, click the reply button. I'll reply as soon as possible. Keep safe and have a good one.

Thank you for your response and I have another question.

Some of my employees did not give us their email address so they do not access to their Workforce to see w2 so I am not sure if they are opt in or out for the paper w2.  
In this case, the paper W2 still mail to their address from QB?

Warm welcome, Jason. Let me share information on how W-2 works and whether your contractors will receive copies in QuickBooks Online.

Yes, If your employees did not send an email address, we’ll mail the W-2s to your employees’ home addresses indicated in the employee's profile via USPS starting January 16 through January 31. 

For more detailed information, check out this article: Year-end checklist for QuickBooks Online Payroll. 

Click the reply button below if you need more information on whether your contractors will receive their copies. I'm always here to back you up.

Would like to know if my employees will receive their w2 automatically

Welcome to the Community, @Rick.

Depending on your payroll tax setup, we’ll file your W-2s automatically, or you’ll have to e-file them through QuickBooks.  

• If you’re set up to have QuickBooks automatically pay your taxes and file your forms, there’s nothing you need to do. We’ll file the W-2s for you and send copies to your employees if they opt for a paper copy. 
• If you’re set up to pay and file electronically through QuickBooks, follow the steps below to e-file your W-2s.
• If you opted to pay and file with the agencies yourself, you’ll need to e-file your W-2s using the steps below. You can’t print the employer copies from QuickBooks. You can print the copies to send to your employees. 

File your state W-2 forms

If you use QuickBooks Online Payroll Core, Premium, or Elite, your state W-2s are automatically filed with your Federal W-2s.

If you use QuickBooks Desktop Payroll Enhanced, see File state W-2 forms

If you need to print paper copies of W-2s for your employees or for your records, you can check out this article for guidance. Additionally, you may need to print a W-3 to send to your accountant. Alternatively, you can view and print your W-2s online or through the QuickBooks Workforce mobile app.

• Print your W-2 and W-3 forms
• View and print your W-2s and other documents in QuickBooks Workforce

Stay in touch with me if you have concerns about your employees' W2 and any other QuickBooks concerns by commenting below. I'm always right here to help you.

So as long as an employee is sign up with quickbooks they will see their W2 in the quickbooks app/ when they login?

also if they are signed up to see paystubs in quickbooks does that means they are enroll to paperless W2?

Hello there, Fiona. Allow me to join the thread and answer your queries about W2 in QuickBooks Online (QBO).

Yes, as long as you've invited your employee to the workforce, they can view and print their W2.

As for your second question, it depends on the employer's payroll service and how it's set up. Please refer to this article for more details: View and print your W-2s and other documents in QuickBooks Workforce.

Additionally, you can run payroll reports to get a comprehensive overview of your business finances.

Let us know if you have other concerns with your W2 in QBO. We're here to help you in any way we can.

I am an ex-employee of a company that uses Quickbooks.  I had signed up to receive electronic W2s, but the email associated to that was that company's email account for which I no longer have access.  Is there a way I can receive my W2, maybe with my personal information (ss#, dob, etc)?

My boss doesn't seem to be finding a solution, so help would be greatly appreciated.

My email is:

[email address removed]

My ex-job email was 

[email address removed].

Thanks,

Maria

In this case, MarQuitEcta we can't receive an e-W2 form using private information. Since you don't have your company's login credentials anymore, I suggest to your employer to contact QB Workforce live support team to address this concern promptly. I'll provide guidance below how to reach them.

1. Log in to QuickBooks Online Payroll.
2. Navigate to Settings or More and then Settings.
3. Click on Help and then choose Contact us.
4. Select one of the available help options and then click on Contact QuickBooks Workforce support.

This is to know more how your employer could provide your e-W2 form cause they have a lot of tools to address this concern promptly and efficiently.

To know when is the best time to reach out to the live expert support team, kindly refer to this: Get help with QuickBooks products and services.

If this concern has been resolved, and you can successfully view your E-W2 form, you can access this article to learn more: View and print your W-2s and other documents in QuickBooks Workforce.

Lastly, if you wish to learn and explore more about the e W-2 you can always explore QuickBooks Payroll.  

Thank you for your commitment to get your e-w2 form. Should you have any questions or need further assistance, feel free to leave a comment below. I'm here to help and ensure you have all the resources you need to proceed.