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Level 2

Employees enter timesheet online...

This seems so silly these days that this functionality isn't built-in, but anyone have recommendations for timesheet app that will allow our workers to enter their time via Internet?  I don't want to have to spend hours entering timesheets that Employees have already entered in a different platform like Excel - just seems like a waste of time.  I see several 3rd part apps with varying costs but looking for some recommendations on the best app.  In all honesty, all I need is a worker to enter their time spent and with what customer via a web page.  Seems simple enough, no?  Thanks for reading and appreciate your recommendations in advance!

19 Comments
QuickBooks Team

Thanks for such detailed explanation sbickerton, Let me s...

Thanks for such detailed explanation sbickerton,

Let me share some information about time tracking in QuickBooks Online. 

The QuickBooks Online Essentials version has a built-in Time Tracking feature you can use. It allows your employees to fill out their time worked.

All you need to do is enabled this feature in the Company settings. Then, assign a time entry only user access rights to your employees. 

Turning on the time tracking preference:

  1. Go to the Gear icon, then select Account and Settings.
  2. On the left hand menu, click Advanced
  3. Click the pencil to the right of Time Tracking 
  4. Check the Add Service field to timesheets or Add Customer field to timesheets. When either of these are checked, employees and contractors who fill out time sheets can specify if activities should be billed to a customer.
  5. (Optional) Check the Show billing rate to users entering time.
  6. To select the first day of the work week, use the drop-down and select the day to begin each work week. Setting the first day of your work week affects how employees and contractors view Weekly Time Sheets.
  7. Click Save.
  8. Click Done on the bottom right.

To add a Time Tracking user only:

  1. Click on the Gear, then select Manage Users.
  2. Choose New then select Time Tracking only.
  3. Select which vendor or employee you wish to add as a Time Tracking Only user.  

Here's an article for more information:

Turn on and set up time tracking

If you have questions with the process, don't hesitate to leave me a comment below. I'll be here to answer them for you. 

Level 2

Hi!  Thanks for the answer but...  I have enabled Time Tr...

Hi!  Thanks for the answer but...  I have enabled Time Tracking but not able to add Time Tracking Only users.  t takes me to the upgrade page - even though we are using essentials.  :-(
Level 2

Greetings!  After working with support, this is a confirm...

Greetings!  After working with support, this is a confirmed bug that will not allow you to add Time Tracking Only users.  If you are having the same issue, you may want to contact support and have yourself added to the watchers of the bugfix.
QuickBooks Team

Hello @sbickerton, Thanks for updating us about this. A...

Hello @sbickerton,

Thanks for updating us about this.

As additional reference, you can also send this information through our Feedback button. In your QuickBooks Online account, just go to the Gear icon, then select Feedback.

You can also contact us through this link:

 

Get help with QuickBooks Online

 

You'll be notified through email once this issue is resolved.

We appreciate your patience. Feel free to post again in the Community if you have any other concerns that need attention. I'm always here to help.

Level 1

Re: Thanks for such detailed explanation sbickerton, Let me s...

Is there a way we can have employees sign?

QuickBooks Team

Re: Greetings!  After working with support, this is a confirm...

Hello there, Virtus.

 

For now, we're still unable to set up employees as time tracking users. The investigation is still on-going and our team is doing their best to get a fix.

 

I suggest getting in touch with our QuickBooks Online Customer Care so you'll get added to the list of affected users. You'll also receive updates regarding this issue.

 

If you have other concerns or questions. you can always post anytime in the Community. 

Level 3

Re: Greetings!  After working with support, this is a confirm...

sbickerton - I saw you your question regarding having employees enter hours on their timesheets.  This is required in my industry, so if you are still seeking assistance, please send me a message. 

Level 3

Re: Employees enter timesheet online...

If you are still looking to have employees input their hours to timesheets online, maybe I can help.

Level 1

Re: Greetings!  After working with support, this is a confirm...

Do you know if you can do time tracking in the Quickbooks Online app?

Moderator

Re: Greetings!  After working with support, this is a confirm...

Hello bily222,

 

QuickBooks Online has its own time tracking feature. You can use both Weekly Timesheet and Single Time Activity. Let's turn it on first in the company settings. Here's how:

  1. Click on the Gear icon.
  2. Select Accounts and Settings.
  3. Select Advanced.
  4. Check the Add Service field to timesheets and Make Single-Time Activity Billable to Customer boxes.
  5. Click on Save.

Then, grant them the Time Tracking access so they can enter the hours on their own. Just go to Manage Users, and click on Add user. Then, select Time tracking only. When you're done, an email will be sent to the new user. Tell them to read the email and select the link that says Click Here.

 

Let us know if you have any questions. Thanks! 

 

 

Level 1

Re: Greetings!  After working with support, this is a confirm...

@GarlynGay how do you access the weekly timesheet?  where is it?

QuickBooks Team

Re: Greetings!  After working with support, this is a confirm...

Good day, @JFstructured.


Let me be the first to welcome you to the Community. I can guide you to where the Weekly Timesheet is located in QuickBooks Online.


Weekly Timesheets is an option available in QuickBooks Online Essentials and Plus. In order to access it, you would need to turn on the time tracking feature from the Account and Settings. Here’s how:
1.    Go to the Gear icon and select Account and Settings.
2.    Choose the Advanced tab.
3.    On the Time tracking section, select the boxes for Add Service field to timesheets and Make Single-Time Activity Billable to Customer to turn it on.
4.    Hit Save, then Done.

 

 


Once done, you’ll find the Weekly Timesheet by following the steps below:
1.    Click the Plus icon next to the magnifying glass at the top right of the screen.
2.    Select Weekly Timesheet under Employees.

 


For more information, check out this article: Fill in the weekly timesheet.


That should answer your question for today. Let me know if you need anything else. I’ll be here to help. Wishing you and your business continued success!
 

Level 2

Re: Employees enter timesheet online...

interesting idea!

Level 3

Re: Employees enter timesheet online...

If you have added the app TSheets to your Quickbooks online, you should be able to add users when you are the administrator in TSheets time tracking. TSheets is now part of the Quickbooks family. 

Level 7

Re: Employees enter timesheet online...

Are you saying to add employees as Administrators in TSheets to input their own timesheets?

Level 3

Re: Employees enter timesheet online...

Thanks for requesting the clarification - I have updated my reply to avoid this kind of confusion. 

Level 7

Re: Employees enter timesheet online...

Unfortunately, I have only heard bad things about TSheets not working for those in my industry who require timesheets and project cost accounting when working on Govt contracts. Perhaps there is a way that I'm not aware of since I don't claim to know everything, but based on clients I have who tried to use TSheets before they hired me, and their failure rate of 100%, even after working on it for over a year with people from TSheets and QB, I could not recommend it to any of my clients.  

Level 1

Re: Employees enter timesheet online...

Does quickbooks inform you that an employee has completed a time sheet? thanks

QuickBooks Team

Re: Employees enter timesheet online...

Hi there, @KatMcMahon

 

Thanks for joining the thread. Yes, you'll be notified when employees submit their time. You'll have to install the approvals add-on to enable timesheet submission and approval reminders. Here's how: 

 

  1. Go to Feature Add-ons.
  2. Click Manage Add-ons.
  3. Go over to Approvals, then select Install.
  4. In the Approvals Preferences window, select the General tab.
  5. Make your selections. You can also Customize the message seen when employees submit their timesheets.
  6. On the Notifications tab, set employee timesheet submission and manager approval reminders.

 

For more information, you can also refer to our help article: Set up timesheets submission and approvals

 

Additionally, you can read through TSheets Time Tracking. It helps you learn about the key benefits and how it works with QuickBooks. 

 

 

Feel free to post again if you have more questions. We're always here to help. 


 

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