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Print W-2 forms

Do I have to have enhanced payroll to print out W-2/W-3?  Can I do this in Basic payroll?  If so how?

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Best answer 01-15-2019

Accepted Solutions
BRC
Established Community Backer ***

Re: Print W-2 forms

Yes, payroll forms require an Enhanced payroll subscription.

Basic is for people who have someone else, like their accountant, do payroll forms.

6 Comments
BRC
Established Community Backer ***

Re: Print W-2 forms

Yes, payroll forms require an Enhanced payroll subscription.

Basic is for people who have someone else, like their accountant, do payroll forms.

Active Member

Re: Print W-2 forms

i have the enhanced version

Moderator

Re: Print W-2 forms

Greetings, @201673729,

 

Thanks for adding to the conversation. Let's make sure you're able to print your W-2 forms.

 

Since you're using the Enhanced Payroll version, you can now print your reports anytime. Before doing so, please make sure your tax table is updated. Here's how:

  1. Go to the Employees tab.
  2. Select Get Payroll Updates.
  3. Put a check in the Download Entire Update checkbox.
  4. Select Download Latest Update.
  5. A window appears when the download is complete.

To start printing your W-2s, please follow the steps below:

  1. Go to the Employees menu.
  2. Choose Payroll Tax Forms & W-2s.
  3. Select Process Payroll Forms.
  4. Double-click Annual Form W-2/W-3 - Wage and Tax Statement/Transmittal.
  5. If you are not able to find the form in the list; scroll down the list and look for the form or activate the form by clicking the Forms drop-down arrow and choosing Make a New Form Active. Choose Federal then click the W-2 form. Once done, click Add Form.
  6. Select the correct filing period or year and click OK.
  7. Mark the employee names you want to create W-2s and choose Review/Edit.
  8. Click the Check for Errors button at the bottom. Make sure there aren't any errors left.
  9. Choose the Print for Your Records button, then mark the radio button for W-2 copies you'd like to print.
  10. Once done, click Print PDF.

That should get you on the right track, @201673729. You may want to check this article to know more about printing your W-2s in QuickBooks Desktop: Print W-2 and W-3 forms

 

Do let me know if you have any more questions with the process. I'm here to assist you anytime. Have a good one!

Active Member

Re: Print W-2 forms

I do have enhance payroll!!!!!!  can you just tell me how to do it where to find it and how to print them off.

Community Explorer **

Re: Print W-2 forms from Basic Payroll

The W-2 order form says that they are compatible with Basic Payroll. Why does it say this if you can't print them from QB Basic Payroll?
QuickBooks Team

Re: Print W-2 forms from Basic Payroll

I appreciate you joining and voicing out in this thread, @joannlw.

 

We offer three different payroll subscription for our QuickBooks Desktop users: Basic, Standard, & Enhanced. Included in the Basic Payroll are the following:

  • Instant paychecks for W-2 employees.
  • Automatic tax calculations.
  • No tax forms included - create reports for your accountant for tax filings.
  • Free direct deposit.
  • Free live support from experts.

To learn more about the features for each subscription, I recommend checking this link: Try Payroll for QuickBooks Desktop.

 

You'll have to upgrade your payroll so you can pull up and print the W-2 form. To do that, you can contact our phone team:

  1. Open QuickBooks Desktop.
  2. Click the Help tab at the top menu bar.
  3. Click QuickBooks Desktop Help.
  4. Click the Contact us hyperlink.

Additionally, I'm adding the Payroll Helplink for future help. The page has the articles related about employees, your subscription, payroll and paychecks, taxes, E-file, and E-pay, View My Paycheck and Payroll liabilities.

 

Let me know if there's anything else you need or if you have follow-up questions. I'm still here to help you more about payroll. Wishing you all the best!