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C
Cedarrun
January 15, 2019
Solved

Print W-2 forms

  • January 15, 2019
  • 4 replies
  • 7 views

Do I have to have enhanced payroll to print out W-2/W-3?  Can I do this in Basic payroll?  If so how?

    Best answer by

    Yes, payroll forms require an Enhanced payroll subscription.

    Basic is for people who have someone else, like their accountant, do payroll forms.

    4 replies

    A
    Anonymous
    Answer
    January 15, 2019

    Yes, payroll forms require an Enhanced payroll subscription.

    Basic is for people who have someone else, like their accountant, do payroll forms.

      J
      joannlw
      July 30, 2019
      The W-2 order form says that they are compatible with Basic Payroll. Why does it say this if you can't print them from QB Basic Payroll?
        HoneyLynn_G
        HoneyLynn_G
        Level 6
        July 30, 2019

        I appreciate you joining and voicing out in this thread, @joannlw.

         

        We offer three different payroll subscription for our QuickBooks Desktop users: Basic, Standard, & Enhanced. Included in the Basic Payroll are the following:

        • Instant paychecks for W-2 employees.
        • Automatic tax calculations.
        • No tax forms included - create reports for your accountant for tax filings.
        • Free direct deposit.
        • Free live support from experts.

        To learn more about the features for each subscription, I recommend checking this link: Try Payroll for QuickBooks Desktop.

         

        You'll have to upgrade your payroll so you can pull up and print the W-2 form. To do that, you can contact our phone team:

        1. Open QuickBooks Desktop.
        2. Click the Help tab at the top menu bar.
        3. Click QuickBooks Desktop Help.
        4. Click the Contact us hyperlink.

        Additionally, I'm adding the Payroll Helplink for future help. The page has the articles related about employees, your subscription, payroll and paychecks, taxes, E-file, and E-pay, View My Paycheck and Payroll liabilities.

         

        Let me know if there's anything else you need or if you have follow-up questions. I'm still here to help you more about payroll. Wishing you all the best!

        V
        Vicki65
        January 24, 2020

        I do have enhanced

        L
        lin_jcaj
        Level 9
        January 24, 2020

        Good to have you here, Vicki65.

         

        You can print W-2 and/W-3 forms using your Enhanced Payroll. You may refer to the steps provided above on how to print them or check out this article to learn additional information about printing W-2/W-3 forms.

         

        I've also added this article you can check on how to E-File Federal W-2 forms for your reference: E-file Federal W-2 Forms

         

        If you need more help, please don't hesitate to tag me in a comment below. Thanks!

         

         

         

        J
        janet pawlowski
        January 28, 2023

        QuickBooks is saying that my enhanced payroll is in active, but it is not!

        5
        51237
        February 7, 2024

        help me get my w2 please if there is no way you could help me change my old address send me the new address

        C
        CamelleTModerator
        Moderator
        February 7, 2024

        Allow me to help you with your W-2 form concern, 5123.

         

        If you need to correct any information on an employee's W2 form before filing, you can edit it on their profile. However, if it has already been filed, you'll need to manually create new W-2 and W-3 forms and file them with the Social Security Administration. Check out the steps below:

         

        1. Open QuickBooks Desktop and select Employees. Then, Payroll Center.
        2. Click the File Forms tab and hit the Annual Form W-2c/W-3c - corrected Wage and Tax Statement, then Create Form.
        3. Select the employee’s last name and hit OK.
        4. Click the employee(s) who need a W-2c. Select Review/Edit.
        5. Answer the question: Have you made the W-2 corrections in QuickBooks Desktop?
        6. If Yes - The current QuickBooks Desktop info shows in the Correct information column on the W-2c. Enter the Previously Reported amount for the items that should be corrected.
        7. If No - The current QuickBooks Desktop info shows in the Previously Reported column on the W-2c. Review each W-2c worksheet and enter the correct amounts in the Correct Information column.
        8. Review each page and select Next as needed.
        9. Check the box Check if this is a W-2c (corrected W-2).
        10. Fill in only the lines that need to be fixed in both the Previously Reported and Correct Information columns. Do this on Federal, State, and local info as needed.
        11. Remove the amounts from the remaining lines. Right-click on the amounts and select Override, then delete the amounts. Do this on Federal, State, and local info as needed.

         

        You can refer to the General Instructions for Forms W-2c and W-3c in the General Instructions for Forms W-2 and W-3.

         

        For further information on correcting your forms, check out this link: Fix an incorrect W-2 and W-3.

         

        Moreover, check out this article for detailed steps in printing your W-2 and W-3 forms: Print your W-2 and W-3 forms.

         

        Comment below if you have additional questions about managing your W-2 forms. I'll be around to assist you. 

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