Payroll Liabilities not showing for new employee deductions. Such as Child Support payments, but Wage garnishment does. Help?

I'd be happy to assist you today, PhillipsBros.

Welcome to the Community. I'm here to help you with an overdue child support liabilities in QuickBooks Desktop.

QuickBooks has the flexibility to enter prior payments for overdue liabilities if you've already paid for them.

Here's how:

Enter the payment using the Enter Prior Payments option in the YTD Adjustment window:

1. Select the Help menu, choose About QuickBooks, and press Ctrl+Alt+Y.
2. Choose the date range, select Next until you see the Create Payments button.
3. Under Item Name, select the drop-down arrow, and choose the item you need to create a prior payment for.
4. Verify the dates and update as necessary.
   • Select Next Payment to enter another prior payment.
5. Select Done.

Here's an article with detailed information about entering prior payments: https://community.intuit.com/articles/1763241-scheduled-liabilities-show-as-overdue-or-in-red.

If you'd like to go through this over the phone, you can call our dedicated team who will be happy to assist you. Our contact details can be found here along with our opening hours:

1. Go to: https://help.quickbooks.intuit.com/en_US/contact.
2. Choose your QuickBooks Product.
3. Select your QuickBooks version.
4. On the Contact Us page, click a topic.
5. Click on the Get Phone Number button to see the support number.

Feel free to get back to us if there's anything else you need. Happy Holidays!

Here is the Error to correct: "Previously, we just knew to send the check and we added it as a bill then paid it"

It was never a Bill. You would have used Create Custom Liability Payments.

Now you need to look at what you put on the Bill; did you post it as Expense or as Liability? As Expense = never employer expense. As Liability = you broke the relationship between Payroll item and Payroll Liability account tracking.

Here's how to fix it. For each Bill you made, you will use Pay Liabilities now, selecting the overdue payment and this Pay Liability Check will be for the same date and check and amount as you paid using the AP method. Click on the Expenses tab of this Pay Liability check and put here the same account you used on the Bill that was the error, but using negative Amount. Now hit the Recalculate Icon. This is a $0 Payment, it paid the liability the Right way, and it offsets the bills that were done in error.

If you paid it out on Bills as expense, this will change your Financial reporting, because they were Wrong all along.

if you paid it out on Bills as PR Liability, this doesn't change the Financial report.

Both conditions, you Fixed Payroll by using Pay Liabilities, now, and making them so that they offset the earlier mistakes.

Hello there, @Chadster,

I appreciate you for following the steps provided by my colleague in this thread.

Right now, QuickBooks can only set up the payment frequency for previous schedule liabilities. What you need to do is set up a scheduled liability as mentioned by qbteachmt so it will show up on the Payroll Liability tab.

Let me show you how:

1. Go to your Employees menu, then select Payroll Center.
2. Click the Pay Liabilities tab.
3. Under the Other Activities, select Create Custom Payments.
4. Select the desired date, then click OK.
   
5. On the Pay Liabilities window, select the Pre-paid Insurance on the table, then click Create when done.
   

For your guidance with the steps above, you can read through this article: Set up and pay scheduled or custom (unscheduled) liabilities.

Once done, you can then proceed with paying your liabilities. In case you've already paid them outside QuickBooks,make sure to record them in the system. To do so, check this out for the detailed steps: Enter historical tax payments in Desktop payroll.

The information I shared above will help you create a payroll liability schedule for last month and pay it.

Should you need anything else with your taxes, don't hesitate to comment below. I'd be glad to help you out.

Hello there, @Chadster.

To give you a confirmation, you can use the Create Custom Payments feature with a future date. Just ensure you're selecting the correct liability period. I also recommend checking with your accountant for guidance on how to avoid getting discrepancies on the payroll reports.

Check out this link to learn more: Set up and pay scheduled or custom (unscheduled) liabilities. It gives you the overview and steps on how to set up and pay liabilities.

I'm still here if you have other payroll questions. Just drop a comment or mention my name. Have a good one!

When I go to payroll center and click on Pay Liabilities, where do I find Change Payment Method?

I cannot find it.

I click on Employees, then Payroll Center, then Pay Liabilities.

WHERE IS "OTHER ACTIVITIES"?

I can'f find Other Activities.

I’m glad to help and walk you through how to locate Other Activities in QuickBooks Desktop (QBDT), @Starlite21.

The Other Activities section is located at the bottom part of the Pay Liabilities page. You can follow these instructions below:

1. From the Employees menu, choose Payroll Center.
2. Select the Pay Liabilities tab.
3. At the bottom, go to Other Activities and then select Manage Payment Methods.

I've attached a screenshot for your visual reference:

You might want to visit these resources to learn more about managing payroll liabilities in QBDT:

• Set up and pay scheduled or custom (unscheduled) liabilities
• Remove or delete a scheduled payroll liability

Don’t hesitate to leave a message if you have other payroll concerns. I’m always here to help. Have a great day and always take care!

Thanks, JenoP.  Now if only one of the payment schedule options was bi-weekly, to match our payroll schedule.  Oh well, there's always a manual work-around...

If your payroll is every other week, then choose Weekly. Since there won't be any payroll on the odd weeks, there won't be anything due on the off weeks.

Bi-weekly would only be useful if you had a weekly payroll and somehow only needed to pay every other week.

Wow!  I had been struggling with this issue and it was keeping me up at nights!  I googled it, watched youtube videos and here you were all this time.  I followed your directions and had it done in two seconds.  Thank you so much!!!!

I had been struggling and even losing sleep over this issue.  I had googled it, watched youtube videos, etc. and then I found this!!!!!  Got it done in two seconds!  Thank you so very much!!!!!

Good morning, Wendy1961.

It's so great to hear that you found exactly what you needed here in the Community to get the issue resolved. You know where to come if you ever need assistance again in the future. Take care!

How to set up benefits for employee Like a after tax deduction?>

Hello there, pbj. 

We appreciate your time for posting here in Community. We want to ensure we provide the resolution you need regarding setting up benefits for your employees. With that said, we'd like to ask what specific benefit and after-tax deduction you would like to create in QuickBooks Desktop. 

It would greatly help us give an accurate solution for this concern.

You can always get back to this thread anytime if you have follow-up concerns. We'll be happy to assist you. 

Perfect instruction. I found and corrected my issue in one minute. Thank you very much. This is why I love QB's. Fast easy solutions to most items. 

You're always welcome, @Bo Starnes.

We're glad that the information shared in the thread helped you resolve your QuickBooks Desktop (QBDT) payroll concern. Please know that responding to your questions promptly to ensure a smooth return to business operations is always our highest priority.

Moreover, you can monitor and manage your payroll tax and sales tax payments by pulling up reports in QBDT. To guide you on how to do so, check out any of the articles below:

• Run payroll reports.
• Review sales tax reports.

If you have follow-up QBDT payroll concerns, you can always get back to this forum. We'd be glad to provide further help.