How do I reprint one w2?

Thank You, this worked!

Hi, Jackie8.

We're glad it all worked out for you. Don't hesitate to post in the Community if you have other concerns. Have a good one! 

Thanks, worked great and my QB skills have gotten rusty.

it is Not giving me the reprint watermark, nor do i see anywhere where it says "reprint"

Thanks for joining us here, @jackpot.

Reprinting the W-2 form doesn't have a watermark in the form. You'll just have to print it again. Please follow these steps below to print a copy of the form:

1.    Go to the Employees menu.
2.    Select Payroll Tax Forms and W-2s, then choose Process Payroll Forms.
3.    Under the File Forms tab, choose the Annual Form W-2/W-3 – Wage and Tax Statement Transmittal and tick the Create Form button.
4.    In the File Form window, pick the employee’s name and the filing period.
5.    Click Submit Form to continue printing.
6.    Hit the Print/E-file to open the Print W-2 and W-3 Forms window. Then, Print the Form.
 

You can check out this guide for details: Print W-2 and W-3 forms .

Additionally, here's a link that covers all tasks you can do when using the payroll feature.

Keep me posted if you still have questions or concerns with W-2s. I'll be around for you. Take care and have a great weekend ahead.

I just did the above process to print one employee's W2. (they had lost their original) Once I printed it, I closed out. Now in my "saved filings" only that ONE employee's W2 shows up! I did not choose "save". I just left out of the program. I've already e-filed so my W2's have been filed correctly but now I dont have my saved file. What do I do? Recreate a new file including all employees?

Hi @MG63,

Thank you for joining the thread, and welcome to the Community. I'll handle this query for you. 

It's great that you were able to e-file your employee's W-2 forms. To view them, follow these steps:

1. Go to the Employees menu.
2. Select Payroll Center.
3. Move to the File Forms tab.
4. Click View/Print forms & W-2s.
5. Enter your Payroll PIN.
6. Hit OK.

You can also invite your employees to QuickBooks Workforce. This way, they can view their pay stubs, along with their W-2s. See this article for more information: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s, and more. 

Let me know if you have other questions about W-2s in your QuickBooks Desktop. I'll be sure to get back to you. 

Did you ever receive an answer on this?  This happened to me as well.

Hi csc21,

Thank you for reaching out to the Community.

The W-2 file may not be in the Saved Filings section, but it's saved on your computer. You can do a wild card search to find the W2 files. Just click the Start button on your screen, and type something like W2INTRV1. Then, you'll see the list of files that start with the date followed by W2INTRV1, as shown below. Just select the PDF file not the .taxform.. Then, print it.

Let me know if you need more help. Happy weekend!

DO NOT FOLLOW THESE INSTRUCTIONS!! I just wanted to reprint 1 employee's W2 and it refiled the whole batch, but only for this 1 employee.

same thing happened to me!

QB online print old W2's

I can help you with printing your old or previous year's W-2s, @leigh2.

You can print any previous year's W-2s from when you started using QuickBooks Online Payroll from the Taxes page.

Follow the steps below:

1. Go to the Taxes and choose Payroll Tax.
2. Click on Filings and select Archived Forms.
3. From the Select the period dropdown, select the year you need and the W-2 form. 
4. Click on View to open Adobe Reader in a new window.
5. Select the print icon on the Reader toolbar. Then select Print again.

For more information about printing current year or any previous year W-2s in QuickBooks from your Payroll Tax page, refer to the following article: Print your W-2 and W-3 forms. 

To answer your questions about W-2, see this article: How to Understand and Fill Out a W2.

Check this article for more information on how to see paychecks and W-2s in Workforce: View your paychecks and W-2s in QuickBooks Workforce. 

Let me know in the Reply section below if you need further guidance printing your old W-2s. I'm always glad to help in any way I can. Have a great rest of the day!

WHY DOES QBO ONLINE KEEP MOVING THESE STUPID FORMS. ARE YOUR SOFTWARE ENGINEERS BORED? NONE OF THESE STEP BY STEP DIRECTIONS WORK.

I understand your frustration concerning printing forms in QuickBooks Online Payroll. I know you've been waiting and looking for the precise method to acquire those forms successfully. I what you to know I'm still here, willing to provide steps and resolutions.

We can print your W-2s and W-3s. You can print W-2s for the current year or any prior year when you first used QuickBooks Online Payroll.

1. Select Taxes, then Payroll Tax.
2. Select Filings. You'll see your W-2s and W-3 listed, but you can only file them from here.
3. Select Resources, then W-2s. You can select View on:

• W-2, Copies A & D (employer)
• W-3 Summary Transmittal of Wage and Tax Statements

1. To print your employee copies, W-2 Copies B, C, & 2 (employee):
   1. If you need to report company-paid group health insurance amounts or track a retirement plan outside QuickBooks, select Edit Box 12/13. Enter the insurance amount or check the retirement box.
   2. Select Manage W-2s.
   3. Review your Form W-2 print setting. Select Change setting if you need to change your paper type. Follow steps 1-3 to get back to your W-2s.
   4. Review your employees who need a printed W-2 and those who want paperless W-2. Those who want paperless won't be selected and won't get a printed copy. Select View and Print.
2. Select the print icon on the Adobe Reader toolbar. Then select Print again.

Furthermore, you can also call our payroll support team. Our Payroll team are well trained with navigating payroll features, and they can also guide you through screen sharing. 

I'm entrenching for your success in getting this resolved. Please don't hesitate to mention me in the comment section below. I'll make sure to get back to you as soon as possible. We thank you for dealing with QuickBooks. Have a good day, and be safe!

Hi, I am trying to reprint past W-2s for an employee that requested them.  Following these instructions, I can never see the View option.  Has it changed?  

Hi there, silabbate.

The steps or interface for reprinting W2s hasn't been updated. Although, you will see Manage W-2s instead of the View button if you are printing a copy for an employee. 

Then, click View and print afterwards.

Just in case you can't also see that, excessive cache and other browser-related issues might have caused the buttons to not show up.

To fix issues related to cache and other browser-related problems in QuickBooks Online (QBO), you can try logging in to your account in an incognito or private browsing session. This can help ensure that the browser does not cache old information from previous sessions.

Here are some steps you can follow:

1. Open your browser and click on the three dots in the upper-right corner.
2. Select "New Incognito Window" or "New Private Window" from the dropdown menu.
3. Log in to your QBO account in the new window.

Alternatively, you have the option to switch to other browsers and log in to your account using them. Google Chrome, Mozilla Firefox, Safari, and Microsoft Edge are all compatible with QBO. 

Following this, go back to the Taxes section and check if you can see the View or Manage W-2s buttons. If you can see them, return to your original browser and perform a cache clearing. Please refer to the following article for guidance: Clear Cache and Cookies to Fix Issues When Using QuickBooks Online.

Allow me to provide you with these articles for further assistance and points of reference when it comes to printing or filing your W2 forms:

• Fix an Incorrect W-2 and W-3
• Understand Why the Wage Amounts are Different on Your Employee's W-2

The Community is always here if you need anything else.

I followed these steps, but it warns me that it won't print correctly because QB can only handle one year's form at a time and while it will produce the 2022 W-2, it will actually *say* 2023 on it. Is there no way to print a prior year W-2 correctly? This seems like a HUGE miss.

I understand this thread is a couple years old, and transitioned to being about QBO - any chance modern instructions exist to show how to reprint a prior year W-2 in QB Desktop?

I appreciate you joining in the thread, @pflugerville85.

I'll ensure you can print your prior year's W-2 forms.

W-2 forms were saved in QuickBooks Desktop after the filing process. To print these forms, you can proceed to these steps:

1. Go to the Employees menu.
2. Choose Payroll Tax Forms & W-2s and Process Payroll Forms.
3. Head to the Filing History section from the File Forms tab.
4. Locate the W-2 from the prior year.
5. Click on the link under the Saved PDF column to access and print the form.

On the other hand, the process you've been following is to print forms for the recent year, which you can only print the form for the year 2023. For more information, visit this page: Print your W-2 and W-3 forms.

Moreover, you can utilize this material once you want to submit your W-2 and W-3 forms to Federal and state agencies within the program: File your W-2 and W-3 forms.

I can always lend a hand if you need further assistance printing your W-2 forms or other related concerns in QuickBooks Desktop. Just don't hesitate to add a comment in this thread.

It appears that someone followed the original instructions last year, which a) created the same problem @MG63 and possibly @DCarpenter1 reported, and b) makes these recent instructions moot. Also, the saved versions are only Copy A - can we not reprint the employee's versions? (I understand they will be able to complete their taxes using Copy A; I just don't see why it's not possible to print the correctly-labeled versions.)

It's a problem that Intuit personnel have provided community instructions that wipe out completed work. It's also a problem that we cannot complete a task as simple as reprinting a past year's W-2.

Every time I've tried to re-print a "missing" w2 for one employee, it saved over all the rest of the employees so that I end up with only that one employee in the filing history.  Is this a problem?  

I'll enlighten you about reprinting W2 forms and what data reflects in the filing history, Ted.

When reprinting a W2 form, you can select all or a single employee. If you choose an individual employee, only that employee is reflected in the filing history. Thus, if you want all your employees saved in the filing history, you'll need to recreate the file for everyone, but don't click Submit. 

Additionally, I'll share this resource to help you enter totals for each pay type, deduction, and tax: Enter paycheck totals for your W-2 employees. 

I'm still all ears if you have other questions about printing your W2 forms. Just tap reply, and I'll get back to you.