The Small-Business Owner’s Cheat Sheet for Preparing Employee W-2s

Who gets a W-2? Any employee you've paid within the previous tax year, between January 1 and December 31. The W-2 form is important because it's how you report the total wages and compensation for the year to both your employee and the IRS. Your employees will use the W-2 form you provide as they prepare their own personal tax return for the year.

As an employer, it's your responsibility to make sure the form is accurate and delivered by the IRS deadline. Otherwise, you could face stiff penalties! A payroll service can help you get all the information you need to prepare your W-2s correctly and in plenty of time.


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