I need to edit a chart of accounts but it is tied to a 1099. It says I need to go t Edit, My Preferences, 1099 tax but not sure what to do after that.

Hi @rory2,

You'll have to remove or unmap the account from 1099 in the Preferences window. This allows you to edit the account in QuickBooks Desktop. I'll show you how.

1. Click the Edit menu and select Preferences.
3. Go to Tax: 1099 and choose the Company Preferences tab.
5. Select the click here hyperlink under If you want to map your account to boxes on Form 1099-MISC.
6. Look for the account you want to edit.
7. Choose Omit these payments from 1099 from the drop-down menu.
8. Click on Save & Close.

I’ve also added an article in case you want to reconcile an account in QuickBooks.

Feel free to leave a comment below if you have additional questions. Have a great day!

I followed the instructions to edit 3 expense accounts, only 2 successfully.  All 3 have entries in current and previous years. All 3 are sub accounts of the same account.  I compared the details of each account and they are all the same.  I can't figure out why the 3rd one won't take.

Hi there, @San Diego Chorus.

I appreciate you following the steps provided by my colleague. 

One of the possible reasons why you weren't able to edit one of the expenses is that the account is linked with the 1099 wizard. To fix this, you need to unselect that expense account.
 

I'll be attaching these article for future reference: 

• 1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs.
• Prepare and file 1099s with QuickBooks Desktop.

Please let me know if you have any confusion. I'd be glad to help you. Have a pleasant day!

Thank you for your quick response.  I read all the links you sent and did not find anything that would fix my problem. 

My specific issue is that I have one expense line item that will not actually change from "Box 7: Nonemployee Conpensation" to "Omit these payments from 1099", even though I changed it in the Map Payment Vendor Accounts window of the 1099 setup wizard.  I've done it multiple times, I've shut down the application and my laptop and rebooted it to make it take.  The line item on the chart of accounts still shows "Box 7...." but shows "Omit...." in the 1099 setup wizard. 

I need to move this line item account to be included in a different sub total on the P&L, but the Edit Account window won't let me do it because it's still "associated with a 1099 category...".  It says I need to "delete its association in the 1099 preferences".

Please help!

I appreciate you performing all the steps provided by my colleagues, @San Diego Chorus.

When you get this QuickBooks unexpected behavior, it may be caused by data damage. Let's perform some troubleshooting steps to resolve this.

You'll need to run the verify/rebuild tool to detect the data damage. 

Here's how:

1. Go to the File menu.
2. Select Utilities, and choose Verify Data.
3. If QuickBooks detected an issue, select Rebuild Now. Some users recommended that rebuilding data thrice fixes data damage.
4. Click OK when you get the message "Rebuild has completed."

It's a great idea to customize and memorize your report. These help speed up your work in the future. Check out these articles:

• Customize reports
• Memorized reports
   

You can keep us updated after trying these steps. I'm just a few clicks away.

Ran the utility, no problems.  Any other ideas?  

Thank you for your reply, @San Diego Chorus.

I understand the importance of filling your 1099. You can perform the steps above given by my colleague Rejeil_O. Once done, go to the windows tab then select Close all.

If you get the same result, you can contact our chat support team by simply clicking the Help button in your Quickbooks Desktop. 

I'll be leaving you an article in 1099 for additional reading: 1099 E-file Service FAQs.

Please let me know if you need further assistance. Have a good day!

My problem is a little  different.  I need to unmap an account that is not omitted from my 1099 amount.  I have selected "Omit these payment from 1099 yet it continues to add it to the 1099 NEC Box 1.  Very annoying.  I even change the posted amounts to a different account and QB added that account to Accounts used for 1099.  How can I remove that account from the Accounts used for 1099?  I was hoping you got an answer to your problem that might help mine.  Thank you.

I appreciate you providing the troubleshooting steps you've done to resolve the issue about unmapping an account to correct 1099, Flashback69.

To start, let's switch to a single user mode when omitting the accounts.

1. Click File on the upper menu.
2. Select Switch to Single-User Mode.

Once done, let's try the steps below to make some changes to the 1099 accounts:

1. Go back to the 1099 Wizard.
2. Proceed to Step 3: Map Accounts.
3. Look for the expense account and temporarily assign it to Box 7.
4. Hit Save and close.
5. Reopen the 1099 Wizard and go back to Step 3: Map Accounts.
6. Look for the account and make sure to select Omit these payments from 1099 in the Apply payments to this 1099 box column.
7. Tap Save and close.

After that, check if 1099 is accounted for properly.

For more details about the 1099 Wizard, see this article: Create and file 1099s with QuickBooks Desktop.

You may also find below links helpful:

• How to modify your chart of accounts for your 1099-MISC and 1099-NEC filing
• How do I print my 1099 forms?

Let me know how this goes and feel free to come back here if you have QuickBooks related concerns. I'll be around to help. Take care and have a great day.

Thank you for trying to help but I had already tried that.  This time I went so far as to close QB and reopen it after switching back to Omit from 1099 but it didn't work.  This is crazy that you can't unattach an expense from the 1099 function.  Is it something to do with the new 1099-NEC because that is what I am using.  I'm going to have to hand write the 1099.  Thank goodness there is only one.  Have a great day as well. 

the boxes to Omit are grayed out?

I get to step 7, Omit but the selections are grayed out?

Hello there, JCW1. I appreciate you for considering the steps shared above.

You should be able to select the Omit these payments from 1099 option in the Apply payments to this 1099 box column. We can start updating your QuickBooks Desktop to always have the latest features and ensure fixes within your company file. Here's how:

1. Click the Help tab at the top menu bar.
2. Click Update QuickBooks Desktop.
3. Go to the Update Now tab.
4. Below the Updates column, click the name to open the description.

If the same thing happens, I recommend performing Verify and Rebuild data in your QuickBooks Desktop. This will fix fatal and minor company file issues.  

Verifying the file helps detect the damaged data. Here's how:

1. From the File menu, go to Utilities.
2.  Then, select Verify.

Rebuilding fixes the damaged data detected. Below are the steps:

1. Click File at the top menu.
2. Still, in the Utilities, select Rebuild.

Still, you can check these articles for additional information:

• Create and file 1099s with QuickBooks Desktop. 
• How do I print my 1099 forms?

Let me know the results by leaving a comment. I'm still here to offer more help if you have other questions. Take care always and stay safe.

I was unable to make some changes to accounts because they had been mapped for 1099. Quickbooks would not allow me to edit the mapping - the dropdown boxes were grayed out. What ended up working was going to the 1099 preferences and clicking the first link "If you're ready to prepare your 1099s, including mapping accounts, you can do it here", then clicking yes. I first clicked the Get Started button for Form 1099-NEC but couldn't change the mapping there. But when I clicked on the Get Started button for Form 1099-MISC, I was able to edit the mapping. So give that a try if you're unable to edit 1099 mapping.

You should work for Quickbooks as your answer was the correct one.  Thank you!

You should totally work for Quickbooks!!!  YOURS is the answer to the question and the fix...none of the rebuild nonsense or suggestions quickbooks makes above worked.  THANK you for posting and solving my problem.