Printing 1099s Quickbooks Online

Hi, @Evan03.

I'll share with you some learning about 1099 forms in QuickBooks Online. 

Yes, you'll need to pay $58 to print and mail the 1099 form. The reason why you'll need to pay because the form is already pre-printed. Also, the form size is 8 1/2" x 11" that includes compatible double-window envelopes with size 5 5/8'' x 8 3/4". For more information, check out this article: Create and file 1099s using QuickBooks Online. Directly go to number 7 in Step 3. 

But if you don't want to cost anything, I'd suggest printing the plain 1099 form on the IRS website. Please click these links below to print the form and complete instructions. 

• https://www.irs.gov/pub/irs-pdf/i1099gi.pdf
• https://www.irs.gov/pub/irs-pdf/f1099msc.pdf

After that, run a vendor reports, so you have a reference in mapping the accounts. For more details, check out this article: Create a 1099 report for vendors and vendor payments.

Once everything is good, you can now mail the form to IRS. Please note that the filing due date for 1099-NEC is February 1, 2021. 

I've also added articles on how to troubleshoot printing issues in pre-printed forms: How do I print my 1099 forms?. Please proceed to Step 2. 

Please let me know in the comment section if you have other concerns. I’m just a post away. Take care!

Hi Michelle,

Thanks for your response however, I bought the 1099 and 1096 forms and envelopes already (through amazon). I did not order the forms through Quickbooks.  All I need is to print the 1099 info from quickbooks. I don't need the forms as I have them already.  Why do I have to pay $58 when all I need is to print?

I've got your back, Evan03.

The $58.99 is for the 1099 kits starting at 10 forms and their made-to-fit envelopes. Since you already ordered a form from Amazon, let's make sure to set up the alignment when printing 1099s.

Here are the steps:

1. From QuickBooks Online, navigate to the Expenses tab and the Vendors section.
2. Click Prepare 1099's and select Let’s get started to prepare your 1099 forms in QuickBooks. Then, walk through the module until you're on Step 5 - File.
3. Select the Print and mail button. 
4. Choose 1099-MISC from the form type section and press the Print sample on blank paper. If it's not aligned on your form, click the No, it doesn't line up button. 
5. Adjust the alignment and hit Next. 
6. In the Final forms page, click on the Print on 1099 forms button. 
7. Review the form and select Print. 

Check out our guide on printing 1099s in QuickBooks Online for more information. You can also read the other articles about 1099-MISC forms here. 

Please know that you can always reach out to me if there's anything else you need with QuickBooks Online.

I am a bookkeeper with multiple clients.  I have run into a problem printed 1099-NEC with a couple of different clients with different versions of QBs desktop (2019 & either 2020 or 2021(I can't remember on that one).  When I first went to print the 1099-NEC they were formatted to 2 to a page not the new format of 3 to a page.  When I ran an update, I could no longer print or preview 1099-NEC.  I could print the 1096 but not the 1099s.  I also had an issue with a client on a MAC that the format was also 2 to a page.

How do I get the format to be the new 3 to a page?

RSBOS

I can see that you're having issues with your clients different QuickBooks Desktop versions about printing the 3 to a page 1099-NEC, @RSBOS.

I'd be delighted to help you and your clients get the 3 to page 1099-NEC form. Before running into the steps below, I recommend updating QuickBooks Desktop to the latest release and downloading the most recent taxable to ensure it will work fine. Also, make sure you are checking the Critical Fixes box. Then please follow these steps:

1. Completely close out and shutdown QuickBooks Desktop.
2. Open the task manager on your computer and select End all tasks for QuickBooks related processes.
3. Rerun QuickBooks and go to the Help menu and select Update QuickBooks Desktop.
4. Go to the Options tab and click Mark All, then Save.
5. Go to the Update Now tab and then make sure to check the Critical Fixes and Reset Update checkbox to clear all previous update downloads.
   
   
6. Select Get Updates to start the download.
7. When the download finishes, restart QuickBooks.

When prompted, click Yes to accept the option to install the new release.

That should enable you to print 3 to a page for 1099 NEC in QuickBooks Desktop.

For QuickBooks Desktop Mac users, if the 1099-NEC forms are not printing 3 to a page, I recommend contacting our Support Team. Our representatives can take a look at the problem and help provide further troubleshooting to help them have the updated 3 to a page 1099-NEC form. Use this link to initiate a live session: QuickBooks Desktop for Mac chat.

I'm adding these articles for further details about the 1099-NEC FAQs and various updates in QBDT:

• Create and file 1099s with QuickBooks Desktop
• Product Updates
• Get answers to your 1099 questions

Feel free to update me here on how it goes. That said, we can assist you right through this thread. If you have additional questions, please place them here. Anytime we'll help out. Take care always!

I followed the steps but no vendors come up.  It says none meet the threshold but that is not true.  How do I get it to pull in the information?  I  have mapped the vendors that need a 1099 but they will not come up - it just says none meet the criteria.  HELP!!! Even my accountant could not figure it out?  

Hi there, Cynthia M. 

Thank you for reaching out to the Community. There can be a couple of reasons for this. Only vendors you paid by cash or check will be reported with the threshold payments total of $600 or more. If you have vendor payments like credit, debit, or gift card, and payment networks like PayPal, then these payments are excluded in the 1099 form. 

Also, I suggest checking the mapped accounts in the 1099 Wizard. Before that, you'll need to run a Transaction List by Vendor report to check what accounts linked to the transactions for missing vendor.

Please check this article:1099 Troubleshooting. And, go to 1099 vendor is not showing on the list when preparing 1099s to see the steps on how to run Transaction List by Vendor report.

You can open this article to view details on which payments are not included in the 1099 forms: Understand which payments are excluded from a 1099-NEC and 1099-MISC. 

I'm also adding this article so you'll be able to see other related information about 1099 and be updated with this form: Get answers to your 1099 questions.   

You're always welcome to drop by again if you have any other questions. I'm always here to help. See you around and stay safe!

The direct answer to this thread is still not addressed. Does QB charge to print 1099s?

It is misleading to have a button to press that states a costs to print if it is only charging for the kits. The layout has changed since the 2021 tax season.

In the 2021 tax season there was not a charge listed and we small business owners could print 1099s for contractors without fear a charge. Has that changed for the 2022 tax season?

These steps DO NOT show how to change the format from printing 2 1099s per sheet to 3 1099s per sheet. Last tax season you could choose to use one of two formats. Why was this feature removed?

Hello there, @rg0056.

Let me share some insight into Print and Mail 1099 in QuickBooks Online (QBO). For the Print and Mail, 1099 is you need to order your 1099 Kit by mid-January and mail the forms by the January 31 IRS deadline.

For more information about printing 1099 forms, you can also check out this article: How do I print my 1099 forms? 

Feel free to visit this website: Common Questions about 1099s. This link provides you answers to the frequently asked questions about form 1099-MISC, such as running reports to view your 1099 vendors and their payments. 

Additionally, I'd recommend reviewing the IRS PDF Guide to learn more about its filing instructions.  

If there's anything else that we can do to help, please let us know. We're always right here to help. Stay safe.

Hi Maybell_S, 

I know the steps that need to be taken to print and mail my 1099s. And I know my deadlines. 

I already have my 1099 forms and 2022 tax year there was not a price over the button used to “print 1099s”. This format make is appear that I have to pay to print my 1099 forms. 

Does it cost to print 1099s this year?

Also, why am I only allowed to print on forms 1099 that have 2 boxes not 3? Last year it could be switched. This year there is no place to change the option. Why?

Hello there, @rg0056.

Thank you for reaching out to the Community. Allow me to provide information about printing the 1099 form in QuickBooks Online (QBO). 

If you are using QuickBooks Online Payroll, there is no fee for printing the 1099. Otherwise, you can check this link for other add-on fees.

At the moment, Intuit only offers 1099 Forms (two per sheet) or two pages with a size 8 1/2" x 11 " that include compatible double-window envelopes with size 5 5/8" x 8 3/4". 

Check out our guide on printing 1099s in QuickBooks Online for more information. 

For future reference, you can read through this article: Print your 1099 and 1096 forms. 

Should you need further assistance printing 1099 forms, just leave a reply below and I'll get back to you. Have a nice day! 

What a scam. So disappointing. This is another instance where Desktop beats Online.