weekly time entries

I admire you for sharing a screenshot with us, @labix.

I'll explain how we can work around this issue so your employee can enter a weekly timesheet in QuickBooks Online (QBO).

I recommend having your employee log out from your QBO account and have them logged back in. This is to refresh the system and for updates to take effect.

Once done, have them follow these steps in entering a weekly timesheet in QBO:

1. Go to the Time menu.
2. Select Add Time, and choose an employee or contractor.
3. Adjust the date range if necessary and select a day.
4. Add hours worked, or turn Start/end times on to enter a start time and end time for that day. 
5. Click the Add work details to add a customer or project, make the timesheet billable, and any other applicable options.
6. Select Add to add more timesheets for that employee.
7. When done, select Save or Save and Close.

You can also utilize this resource for more details: Track and manage QuickBooks Time in QuickBooks Online.

I'm also including this article, which will assist you in tracking and billing customers for the number of hours spent on a project: Turn on and set up time tracking in QuickBooks Online.

I'm just a post away if you need more help entering time in QBO. Layout the details in your reply and I'll take care of them for you. Have a good one!

Hi JasoV

Thanks for your reply.  Is this something the employee can do?  If not, would I have to do this each week for the employee?

Hello there, @labix. Allow me to join the thread and share information about tracking time. 

I've read your original post, and it seems that the employee is trying to enter time on the Project menu. If this is the case, let them enter a weekly timesheet by going to the + New button.

Let me show you the detailed steps:

1. In the left menu on your QBO account, click the + New button.
2. Under the Employees column, select Weekly timesheet. 
3. Enter the necessary information to complete the fields.
4. Select Save and close.

You can also check this article for more details: Enter a weekly timesheet in QuickBooks Online.

For future help, if you need some reference in dealing with your other tasks or answers to frequently asked questions, you can visit our Help Article page.

If you have questions about the process, don't hesitate to leave me a comment below. I'll be here to answer them for you. 

How does changing a customer/job number or the number of hours entered on a weekly timesheet affect your payroll after it has been run?

If you make changes to the entries on the weekly time sheet after payroll has been run - how does that affect your payroll that has been run?

Good evening, @RegenaJames. 

I'm so glad you decided to hop in on this thread about weekly time entries. 

When editing time sheets, this will not affect your financial data. The paycheck is where that data would technically change. Examples below: 

• Timesheet = Task tracking
• Paycheck = Money happened

Therefore, changing the entry won't make changes to payroll that has already been processed. 

I hope this helps answer your question. I'm always here to have your back. Have a wonderful day! 

One more question - if I change the time entry - will it update for job costing as well?

Thanks for getting back to this thread, @RegenaJames.

Let me answer your queries about weekly time entries in QuickBooks Online (QBO). 

Once you create changes in time entry, the updates will show in the Time cost by employee or vendor report. This won't reflect on your Project Profitability report. These two reports are the ones you need to run when viewing your labour or job cost in QuickBooks. 

If the entry is already linked to an invoice or paychecks, creating changes to the time entry won't reflect on these transactions. 

Please also take note that weekly timesheets are non-posting transactions. This means they won't show on reports like Profit and Loss until they've been added to a sale for an expense-type transaction. 

For additional reference, I've attached a link you can use to track your labor costs and profitability in QBO: Track hourly labor costs and profitability by project in QuickBooks Online.

You're always welcome to post any questions you have in this space related to entering timesheet details in QuickBooks. I'll be happy to help you some more. Have a good day.

Hi - is there a way to do recurring time entries? Thanks!

Thanks for joining the thread, @fmccamant. Let me share some information about creating recurring transactions in QuickBooks Online (QBO).

Right now, the types of transactions you can create for recurring are the following:

• Bill
• Non-posting charge
• Check
• Non-posting credit
• Credit card credit
• Credit memo
• Deposit
• Estimate
• Expense
• Invoice
• Journal entry
• Refund
• Sales receipt
• Transfer
• Vendor credit
• Purchase order

I know you wanted to do recurring time entries, but it's not an option. We recognize that each company has unique needs, and I can see how the feature you're looking for would benefit and empower your business. In the meantime, I recommend sending this request straight to our product engineers through feedback. 

To send feedback, follow the below steps:

1. Go to the Gear icon at the top.
2. Select Feedback.
3. Enter your comments or product suggestions. 
4. Then select Next to submit feedback.

To be updated with the recent and upcoming changes for QuickBooks products, visit these sites:

• QuickBooks New Features and Innovation
• What's New in QBO?

To learn more about recurring transactions, I suggest checking this resource: Create recurring transactions in QuickBooks Online.

If you need anything else, please let me know. I want to help in any way I can.