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labix
June 1, 2022
Question

weekly time entries

  • June 1, 2022
  • 10 replies
  • 37 views

One of our employees has said that they used to be able to enter time into a weekly grid (similar to attached image) with clients/projects on the left column and each day of the week across the board.  He says that now, they can only add one day at at time.  Is there a way that employees can go back entering time weekly as opposed to daily?

10 replies

JasroV
JasroV
Level 8
June 1, 2022

I admire you for sharing a screenshot with us, @labix.

 

I'll explain how we can work around this issue so your employee can enter a weekly timesheet in QuickBooks Online (QBO).

 

I recommend having your employee log out from your QBO account and have them logged back in. This is to refresh the system and for updates to take effect.

 

Once done, have them follow these steps in entering a weekly timesheet in QBO:

 

  1. Go to the Time menu.
  2. Select Add Time, and choose an employee or contractor.
  3. Adjust the date range if necessary and select a day.
  4. Add hours worked, or turn Start/end times on to enter a start time and end time for that day. 
  5. Click the Add work details to add a customer or project, make the timesheet billable, and any other applicable options.
  6. Select Add to add more timesheets for that employee.
  7. When done, select Save or Save and Close.

 

You can also utilize this resource for more details: Track and manage QuickBooks Time in QuickBooks Online.

 

I'm also including this article, which will assist you in tracking and billing customers for the number of hours spent on a project: Turn on and set up time tracking in QuickBooks Online.

 

I'm just a post away if you need more help entering time in QBO. Layout the details in your reply and I'll take care of them for you. Have a good one!

labixAuthor
June 1, 2022

Hi JasoV

Thanks for your reply.  Is this something the employee can do?  If not, would I have to do this each week for the employee?

ReymondOModerator
Moderator
July 29, 2022

One more question - if I change the time entry - will it update for job costing as well?


Thanks for getting back to this thread, @RegenaJames.

 

Let me answer your queries about weekly time entries in QuickBooks Online (QBO). 

 

Once you create changes in time entry, the updates will show in the Time cost by employee or vendor report. This won't reflect on your Project Profitability report. These two reports are the ones you need to run when viewing your labour or job cost in QuickBooks. 

 

If the entry is already linked to an invoice or paychecks, creating changes to the time entry won't reflect on these transactions. 

 

Please also take note that weekly timesheets are non-posting transactions. This means they won't show on reports like Profit and Loss until they've been added to a sale for an expense-type transaction. 

 

For additional reference, I've attached a link you can use to track your labor costs and profitability in QBO: Track hourly labor costs and profitability by project in QuickBooks Online.

 

You're always welcome to post any questions you have in this space related to entering timesheet details in QuickBooks. I'll be happy to help you some more. Have a good day.

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