When are 1099s going to be emailed to my contractores?

Welcome to the Community, 46-3814. I’ll provide details about when and how will your contractors receive their 1099s after being filed in QuickBooks Online (QBO).

The distribution of 1099s by QuickBooks to your contractors usually takes place after January 31st as it is the deadline set by the IRS for sending out forms to contractors. This happens as QuickBooks may require some time to process the information to guarantee accuracy before dispatching them.

On the other hand, QuickBooks follows a process where we’ll need to invite our contractors to make an account and view their 1099s for electronically delivering 1099 forms to them. Contractors can access and download their 1099 forms online using a secure feature.

I can guide you in inviting your contractors to access their 1099 forms through QuickBooks. We can navigate to the section for your contractors, and send them an email inviting them to either sign in to their existing QuickBooks account or create a free QuickBooks Self-Employed account.

Here’s how you can send them an email:

1. Go to the Expenses menu and select the Contractors tab.
2. Tap the vendor to whom you want to send an invitation.
3. On your vendor’s profile, click the Send email hyperlink.

Once they’ve got their email, they can start creating their account and log in by following the steps below:

1. Sign in to QuickBooks Self-Employed.
2. Go to the Clients menu.
3. Select the Forms tab.

If you are looking for some helpful tips and facts about managing Form 1099 in your program, I have some information that might be useful for you: Get answers to your 1099 questions.

I’ll keep this thread open for your queries concerning 1099s. I’m always available in this forum to assist in no time. Take care!

I paid to have these sent out via mail on January 12th. Why is it taking so long to have these delivered to my contractors? This is not compliant. I need to know the date that these were sent and to have a copy in my quickbooks account. I have called several times and no one can tell me why our 1099s are no where to be found. Thank you for your insight.

Thank you for getting back to us.

Let me share information about 1099 distribution to contractors.

January 31st is the deadline set by IRS for sending out forms to contractors. That is why, the distribution of 1099s usually takes place after the said date.

Thus, if you want to check the status, I recommend contacting again our Customer Care team as they are the ones who can check your account.

Here's how:

1. Sign-in to your QuickBooks Online company.
2. Click Help (?).
3. Select Assistant tab to get started and get quick, personalized answers. Select a suggested option or type a question or topic you need help with. If you decide you need further help, you can still Talk to a human.

You can then choose a way to connect with us:

• Start a chat with a support expert.
• Get a callback from the next available expert.

For future reference, you can read this article about year-end checklist in QuickBooks Online.: Year-end checklist for QuickBooks Online Payroll.

Let me know if you have questions about 1099 in QuickBooks Online. I'm always here to help. Have a great day.

I need immediate assistance on filing 1099s. Two out of my three accounts show a summary of my 1099 expenses and I was charged, but there are no 1099s to be displayed. We filed this on the 12th of January only to find out now that Quickbooks has not done anything to file these, leaving us non-compliant. I demand that someone resolve this for us immediately.

I understand how important it is to be able to file a 1099 at a given time. I'm here to help you out, 46-3814427.

But before we start, may I know what you mean when you said there are no 1099s to be displayed? This is to make sure that we'll be able to determine what's causing the issue and be able to address your concern properly. 

In most cases, after you file your 1099s to the IRS, we’ll always notify you of your filing status through email. Aside from that, you can also check your filing status anytime in QuickBooks Online to ensure that filing is successful. To do this, follow the steps provided below:

1. Go to Taxes, then 1099 filings.
2. View the status of the e-filing under Filing status. Below is the list of statuses and what they mean:
   • Not Submitted: You haven't e-filed Form 1099-NEC or 1099-MISC with the IRS. You can continue revising it.
   • Submitted: You have e-filed the form to the IRS. Note: If you need to revise it, you may need to file a manual amendment. Use these IRS instructions and forms to do so.
   • Received by IRS: The IRS has received your form and is either processing it or has already processed and approved it. Customers who have submitted their 1099 E-File forms will receive a confirmation email approximately a week after the IRS accepts and confirms submissions. You may not receive this confirmation until the middle of January or later.
3. Click View 1099 to view a PDF copy.

In connection with this, if you're using online banking with QuickBooks, your bank might charge you a service fee for allowing the connection. This charge isn't from Intuit. To know more on how you can look up the charge, consider checking out this article for more details: Understand Intuit Charges On Your Credit Card Or Bank Statement.

Furthermore, QuickBooks offers various payroll reports that cater to your business and employees' needs. To know more, check out this article for reference: Run Payroll Reports.

Keep in touch if you need additional assistance with the 1099. The Community is always here to answer all your needs.

I am including a screenshot. I submitted 1099s on Jan 12th and nothing is displayed under Taxes > 1099s Filings. I can DL a summary that shows what I paid for on Jan 12th, but there are no actual 1099 PDFS displayed. I have three quickbook accounts, this is effecting 2 out of the 3. The third account shows all my 1099s. I need to know if these were submitted to the IRS and where the copies are.I was on the phone with Quickbooks online today for three hours, the call dropped and I requested a call back, so far no one has returned my call.

We appreciate your screenshot and thank you for getting back here in the thread,  @46-3814427. Let me give insights about your 1099 filings inside QuickBooks Online (QBO).

If you're using the 1099 MISC, we have an ongoing investigation about this one, and our engineering team is still working on a fix. Rest assured that our engineers are aware of this matter and are diligently working on a fix so you can get back to business seamlessly.

However, you can also contact our support if you're referring to 1099-NEC. They are equipped to conduct a comprehensive investigation into your account. Connecting with them will ensure that your concerns are thoroughly addressed and resolved.

1. Sign in to your QuickBooks Online account, then click the Help (?) icon.
2. Enter your concern. Tap the Let's Talk option.
3. Choose Contact Us to connect with a live support agent.
4. Select Start a chat with a support expert or Get a callback from the next available expert.

Check this article for more information about the different types of support we offer and their availability: QuickBooks Online Support.

For more information on preparing and filing your 1099s with QuickBooks, please feel free to browse through the articles below:

• Create and file 1099s with QuickBooks Online
• Correct or change 1099s in QuickBooks

If you have any other questions about 1099, please never hesitate to utilize the Reply button. I'll be around to make sure you're all set. Take care.

"January 31st is the deadline set by IRS for sending out forms to contractors. That is why, the distribution of 1099s usually takes place after the said date."

That makes no sense! If January 31 is the deadline, the distribution of the 1099s should take place before that date, not after.

"January 31st is the deadline set by IRS for sending out forms to contractors. That is why, the distribution of 1099s usually takes place after the said date."

That makes no sense! If January 31 is the deadline, the distribution of the 1099s should take place before that date, not after.

It is unfortunate that an Intuit employee would explain that the intention is to wait for the deadline to pass, then send the 1099s. Hopefully that was just a poor choice of words on @RoseJillB's part. And hopefully it's not how the software is intended to work:  once Intuit emails the QBO admin that 1099s have been accepted by the IRS, they should go out immediately.

I have a similar situation:  one of my customers used QBO to send 1099-NECs on January 25. In the dashboard, the 1099s show "emailed, mailed." But I have not received my 1099 yet, via email or postal mail, and another contractor says he doesn't think he's received his either.

I understand the importance of tracking 1099s and to make the process as efficient as possible, mcbsys.

By utilizing our e-file service before January 28, your contractors will receive their 1099 forms via email to the addresses listed in their profiles by January 31. If you haven't received your forms yet, we suggest contacting our Payroll support for further assistance obtaining 1099 forms.

You can generate payroll reports in the program to analyze your business' finances more closely.

I'm looking forward to getting this sorted for you. If there's anything else you need help with your payroll forms, kindly leave a reply below. I'm here around the clock to assist you.

> Since you still didn't get your forms, I recommend reaching out to our Payroll support for further assistance on this matter.

The QBO user does not use Intuit for payroll, and 1099s are for non-employee contractors who would not be on payroll. Is Payroll Support responsible for 1099s anyway?

Thank you for coming back to the Community, mcbsys.

It's important to ensure that the right support takes responsibility for handling 1099 issues. Let me shed some light on your concern.

You're right. The 1099 forms are for contractors and non-employees. However, E-filing concerns for the tax forms are handled by your payroll support.

If you're not filing 1099's through one of the products (QuickBooks Online Payroll Core, Premium, and QuickBooks Contractor Payments), you can contact us through the number listed in this article: Contact Payroll Support. Click the 1099 E-File link to view the phone number.

You can browse through this guide to learn more about  processing the 1099 forms in QBO: Create and file 1099s with QuickBooks Online. It includes instructions on how to archive filed forms, and instructions to file another set of 1099s.

Just in case you need further information about processing a correction of the tax form, details about the different filing statuses, and guidelines for rectifying 1099 forms, feel free to review each article for the complete details:

• Check the status of your payroll tax payments or filings sent through QuickBooks Payroll
• Correct or change 1099s in QuickBooks
• Troubleshoot missing contractors or wrong amounts on 1099s

Should you have any other 1099 concerns or questions about the product, leave a comment below. I'll get back to help and provide the assistance you need. Have a good one, mcbsys.

Hello.

We do not do payroll through Quickbooks online, but we did order and pay for1099s to be sent to our contractors.  We received a confirmation that the IRS had accepted the 1099s. 

The status shows that the 1099s have been "emailed and mailed."  However, it does not appear that any of the contractors have received an email with their 1099.

Would appreciate your assistance.

I’m having the same problem with all of my clients. Intuit support doesn’t have an answer besides telling us they were waiting for Jan 31 to send out the 1099s 

Welcome to the QuickBooks Community, @lanialeu and @Alpinesb.

Please know that all forms are mailed by January 31 to the residential address in the contractor's profile. If the contractor hasn't received their 1099 forms within seven business days after January 31, you may opt to print the recipient copies from your account so you can send them to your contractors.

Additionally, let your contractors check their spam and junk folders to see if their 1099s are sitting there.

If your contractors haven't received their 1099s within the estimated time, it's best to reach out to our customer support team. This way, they'll be aware of this emerging issue and raise an investigation if necessary. Since you don't have a QuickBooks Online (QBO) account, you can contact them directly via chat through this link: QuickBooks Contractor Payments.

Furthermore, here's an article if you have questions concerning your 1099s: Get answers to your 1099 questions.

Please don't hesitate to visit the Community if you have other questions concerning your 1099 forms. Our team is committed to assisting you whenever you need it. Keep safe.

As suggested, I called Payroll support at [removed]. After 37 minutes, the answer was the rep read to me the same thing from the reply above:

Please know that all forms are mailed by January 31 to the residential address in the contractor's profile. If the contractor hasn't received their 1099 forms within seven business days after January 31, you may opt to print the recipient copies from your account so you can send them to your contractors.

In other words, if you pay Intuit to process your 1099s but they are not received by postal mail in seven business days (by February 9), it is up to you to print them out and mail them. I asked how long it takes to send email. She originally said three days, but after another long hold while she checked with advanced support, she confirmed that they have no information on when they send email.

I checked my email history for the subject "Your tax form is ready", indicating that a 1099 is available. I received the 1099 for 2021 on January 12, 2022. So clearly they did not, in the past, wait until January 31 to send the email notification. I used the link in that email to log into my Intuit account. On the Clients tab, I do in fact see the 1099 for 2023. I've just not received an email notification that it is ready.

This is a terrible excuse!

The deadline is the 31st, so that's why we send them AFTER the deadline?!?!

It is not best to contact support. It is a waste of time. They will spend 30 minutes telling you exactly the script written here over and over, no mater what details you give them/ ask for in your specific situation.

Hello there, l-henderson.

I just wanted to let you know that my colleague responded to your other post. In order to keep the conversation streamlined and provide you with the best resolution, I'll ask that you post any follow-ups there.

Just in case you haven't been notified of the new response, here's the link: https://quickbooks.intuit.com/learn-support/en-us/reports-and-accounting/re-i-prepared-my-1099s-but-...

Please let me know if you have further questions or concerns about 1099 in QBO, l-henderson. I'm always around to help. Have a good one!

The hyperlink option is not showing up for me to invite my contractors. Any advice? If the contractor has the link from last year to access their 1099, can they use that link for this year as well?

I'm here to help you resend a request to your contractor for them to add their own 1099 tax info in QuickBooks Online and QuickBooks Contractor Payments, Kerissa.

If the link is not working, we can send them again in QBO. Also, the link sent for them to access their 1099 online will be expired so you need to resend the link again for them to access their 1099. You can resend the invitation by clicking the Send a reminder link on the contractor's page. Here's how:

1. Go to the Workers tab in the left navigation bar.
2. Select Contractors.
3. Click the contractor’s name.
4. Choose to send a reminder.

I've added this article to learn more about inviting a contractor in QuickBooks Online, please check out this article: Invite a contractor to add their own 1099 tax info. If they're unable to receive it, I recommend letting them check the junk folder. Email may be recognized as spam and block them from going to the inbox.

Additionally, I've added an article that'll help you manage your contractors in QuickBooks Online. This keeps their information up-to-date: Add, Edit, and Inactivate Contractors. I'm attaching these articles for further details about managing W-9 for contractors and 1099s:

• Get answers to your 1099 questions
• Create and file 1099s with QuickBooks Online

If we have any other follow-up questions about resending the contractor's invitation, please let me know by adding a comment below. I'm more than happy to help. Have a good one!

This is just not acceptable.  We paid to have Intuit/QB's to mail AND email 1099-NEC's and NONE of my contractors have received them.  Trying to get support has been near impossible.  QBs should re-send them all at no charge.  

I am having the same issue. I filed in January 27, the forms have been accepted by the IRS, nothing has been emailed or mailed. I have called support everyday and cannot get an answer or they provide an answer that basically doesn’t answer the question. It’s disappointing a company treats customers like this.