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Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

Instead of creating a bill through "Enter Bills" for purchase orders, and matching it to the credit card charge, imported through the Downloaded card charges, does the following procedure have the same effect:

 

Enter a credit card Purchase/Charge, purchased from the vendor and select the Purchase Order to apply it to?????

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Best answer 12-06-2018

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Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

Thee is no Enter Bill; if you already paid by credit card. The function of PO will be used for enter bill, write check or Enter Credit Card Charge, because you list the same Vendor name as "payee or purchased from" and Tab Out of Name, and the program reminds you there is an Open PO, and asks if this is fulfillment of that PO, or not.

8 Comments
Established Community Backer ***

Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

Thee is no Enter Bill; if you already paid by credit card. The function of PO will be used for enter bill, write check or Enter Credit Card Charge, because you list the same Vendor name as "payee or purchased from" and Tab Out of Name, and the program reminds you there is an Open PO, and asks if this is fulfillment of that PO, or not.

tab
Not applicable

Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

Response doesn't address my question. A vendor invoiced me for $4400. I posted it through "Enter Bills". Later I paid that $4400 with a credit card. How do I post the second payment transaction?

QuickBooks Team

Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

Hello there, @tab.

 

Thank you for joining the thread. I'm here to help guide you record your transactions correctly in QuickBooks Desktop (QBDT).

 

To give you the right amount of information, may I know what are you referring to when you're asking about how to post the second payment?

 

If you're referring to applying/linking the credit card payment to the bill you've created. Then you can pay the bill following these steps:

 

  1. Go to the Vendor menu.
  2. Select Pay Bills.
  3. Select the bill created.
  4. At the bottom part of the page, select Credit Card under Method.
  5. Select a credit card account under Account.h13 1.PNG
  6. Click on Pay Selected Bills.
  7. Select Done.h13 2.PNG

For additional reference about accounts payable workflows in QBDT, you may check this article: Accounts Payable workflows in QuickBooks Desktop.

 

You may also check our help articles for you future reference: Help articles for QuickBooks Desktop.

 

Stay posted if you have any other questions about handling/recording transactions in QuickBooks, I'll be always here to help you. Wishing you the best!

Not applicable

Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

Maybe this is a similar situation.

 

I enter a purchase order and rather than pay by check, a credit card payment may be made to pay the invoice. In the past I have entered the amount on the PO, then backed it out as a - amount. That at least lets me track activity with the vendor. Then when the credit card comes in the amount will be entered along with the expense category.

 

Looking for a better (correct) way to do this.

 

Thanks for your help.

QuickBooks Team

Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

Glad to have you back, @sprints.

 

You've got me here to provide the information that you need in handling your payments in QuickBooks Desktop.

 

If you're referring to recording the PO transaction that will indicate that the payment was processed through a credit card instead of a check, then you may follow the steps presented by my peer above.

 

However, if you wanted to link the credit card payment and its charges to the bill, this can be done by performing these steps below.

 

Let's start by recording the credit card payment.

  1. From the Banking menu, select Enter Credit Card Charges
  2. Choose the Credit Card account and select Purchase/Charge. 
  3. Enter the necessary information. 
  4. Then, click the Expenses tab and choose Accounts Payable under the Account column. 
  5. Enter the Amount and then Save & Close

Once done, you can now link it to the bill:

  1. Go to the Vendors menu and choose Pay Bills.
  2. Locate the Bill created from the Purchase Order
  3. Click on the Set Credit button and select the charge to link on the bill payment. 
  4. Choose Credit Card as the Payment Method
  5. Then, Pay Selected Bills and Done

Additionally, I've included here a couple of links that you can check out about handing the payables in QuickBooks Desktop:

If you need further assistance with the process, you can always reach out to our Customer Care Team. They have advanced tools that can help walk you through this procedure. 

 

Please let me know how this works for you, sprints or if you're referring to something else. I want to ensure you're all set. Have a nice day ahead!

Not applicable

Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

Thank you for the information. I will give it a try and to if it does the trick.

Not applicable

Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

I see payment can be made by credit card. When the credit card for payment is selected,  I do not see how that can be brought up with the credit card statement comes in so it can match to the statement. I am thinking when credit card payment is selected

 

Generally I make a PO, enter the item and amount, then back it would with a minus - amount. The actual amount and category is entered when the credit card statement comes in. Your way places the payment immediately in the check register as being paid. When the credit card statement comes in and paid there wouldn't be a way to enter the category line item and amount because it would take it out twice from the bank account.

 

Am I not understanding what you have in mind?

QuickBooks Team

Re: Bill pay procedure for paying vendors with credit cards Desktop Premier 2019

You're on the right track, @sprints!

 

You can also pay your bills directly with the credit card payment you received. I'm here to share a few insights and help you from there.

 

Firstly, you'll have to convert your purchase order to a bill so you pay it with the credit card you received. To convert a purchase order:

  1. Go to Vendors.
  2. Select Vendor Center.
  3. Find and open your vendor's profile.
  4. Under Transactions, select your purchase order.
  5. Select Create Item Receipts.
  6. Click Bill Received.
  7. On the Open POs Exist window, select Yes.
  8. Choose your purchase order.
  9. Select OK.
  10. Click Save & Close.

Once completed, you can now pay your bill with the credit card payment you received. Let me show you how:

  1. Go to Banking.
  2. Select Bank Feeds.
  3. Click Bank Feeds Center.
  4. Under BANK ACCOUNTS, find your credit card account.
  5. Select Transactions List.
  6. Find the credit card payment you received.
  7. Under ACTION, click the Select menu.
  8. Click Select Bill to Mark as Paid.
  9. On the Vendor field, enter your vendor's name.
  10. Select your bill from the list.
  11. Click Add to QuickBooks.

As always, you can visit our Help Articles page for QuickBooks Desktop in case you need some related articles for your future tasks.

 

If there's anything else that I can help you with, please let me know in the comment section down below. I'll be always around ready to help.

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