Learn how to prevent other users from making any changes to prior accounting period using a closing date and closing date password.
QuickBooks Desktop does not require to close books as part of year-end procedures. However, it allows you to limit access to closed accounting period by setting up a closing date and closing date password.
Once you set up closing date password, QuickBooks Desktop asks for the password every time you try to save any changes that will alter the balance of the closed accounting period. This includes adding, editing or deleting transactions within closed period. See the pros and cons of closing your books as part of year end procedures to help you decide.
You can set up or change closing date password anytime. If you lost or forgot the password, you can remove the closing date password as long as you are logged in as the Admin of the company file.
Set Closing date password
- From the Edit menu, select Preferences then Accounting.
- Under Company Preferences, select Set Date/Password.
- (Optional) Choose your closing date and set your closing date password.
- Select OK to close the Set Closing Date and Password window.
- Select OK to close the Preferences window.Note: To remove the closing date password, log in as the admin and remove the encrypted password on the Set Closing Date and Password screen.