If a vendor sends me multiple invoices, how can i pay those invoices with just 1 check?

Hi Jimmy!

If you're using an Essentials, Plus, or Advanced QBO plan, you can individually enter the bills (invoices) you received. Then, use the Pay bills function to pay them all at once. This step will only generate one check since the bills belong to one vendor.

If you're on the Simple Start plan, you can simply write a check and enter multiple expense line items that represent the bills. Then, enter the invoice number in the Description field of each item, so they'll show up when you print the check.

I'm just around if you have other questions about your check payment.

updated

Hi Jess,

I can’t use the Pay Bills feature.  When printing checks I go to Expenses and click the Print Checks tab next to the green New Transaction tab.  It brings up the checks in the print queue.  My question is I have 1 vendor with multiple invoices I have entered from that 1 vendor.  When I print, it prints 1 check for each invoice.  I would like to print one check with all the invoices totaled on that check.  If I have 3 invoices for $10 each, I would like to print 1 check for $30, listing all 3 invoice numbers I’m paying.

Can you help me do that?

Yes. You have me to help you print this data, jimmysak.

We can print multiple bills (vendor invoice) from one vendor by going to the Print Checks page.

I'll show you how:

1. From the + New button, select Print checks.
2. Enter the Starting check no.
3. Tick the transactions.
4. Select Preview and print.
5. Click the Print button.

Feel free to browse this article for more information when printing checks: Print checks.

There you have it, jimmysak. I'm just around if you need my help. Stay safe!

How do I get all the invoices to print at the bottom of the check. It will only show so many, then lumps the rest in a bulk amount not showing the invoices. How do I get it to print the rest on a second page?

Thanks for joining this thread, @tstovallhancock.

I’m here to share some insights about printing checks in QuickBooks Online (QBO).

Currently, QBO will only show a maximum of 14 bills (vendor invoice) on the printed checks and lumps up the total of the additional bills. 

As a way around, you can consider looking for a third-party app that lets you print all those invoices on a second page. You can go to the Apps menu from your QBO account and browse for an app from there. You can also check our QuickBooks App Store for additional reference.

In case you’ve encountered some issues in printing your checks, you can utilize this article that on how to get around the issue: Align how your checks print.

I’ll be around if you have other concerns or questions about printing your checks in QBO. It’s my pleasure to help you out any time. Have a good one!

I selected 4 Bills and QBO sent 4 different checks. Selecting the Pay Bills option and Schedule Payments Online did not consolidate the payments into a single check even though the payments were for the same Vendor.

Hello there, @Desktop2Online.

I'm here to share information about how the Bill Payment feature works in QuickBooks Online (QBO).

Normally, when using the Bill Pay feature to pay the bills, you can select multiple bills in which it will be under one Bill Payment (Check). In your case, since you're using the Schedule payments online when paying the bill, it'll create one check per bill. 

For more information about QuickBooks Online Bill Pay, see the below articles:

• What is Online Bill Pay?
• Pay bills in Online Bill Pay
• Understanding payment schedules in Online Bill Pay

I can see how this feature would be beneficial to you and other businesses. In the meantime, I encourage you to star our blog to keep up with any product updates or improvements on the online version:  QuickBooks Online Blog.

If there's anything else you need help with, let me know by adding a comment. I'm more than happy to assist you. Have a great day!

QBO only allows you to pay one page at a time in their PAYBILLS system. This limits me to 150 bills payable at one time. We usually pay appx 275 bills that cross over multiple months for one company. So, although I can FILTER to get only THAT company up, I still cannot get all the bills paid at once. The problem is that I have already paid the bills online with ONE payment. Now, I want to show that ONE payment in my check register. Are you aware of any way around this? In the old QB Desktop we were using, we did not encounter this problem.

Hi DEEDEE1961,

Let's try locating the payment on an incognito window. This is the best place to identify any browser-related issues. You may use these keyboard shortcuts to open one:

• Google Chrome: Ctrl + Shift + N
• Mozilla Firefox: Ctrl + Shift + P
• Microsoft Edge: Ctrl + Shift + P
• Safari: Command + Shift + N

If it works, you can go back to a regular browser and clear its cache. A piled cache can also be the reason for some unexpected issues on the opened pages.

You can also use a different browser like Google Chrome, Mozilla Firefox, Safari, or Microsoft Edge.

Feel free to pin these articles that have detailed information about Online Bill Pay:

• What is Online Bill Pay?
• Pay bills in Online Bill Pay
• Understanding payment schedules in Online Bill Pay

Keep me posted if ever you have other concerns. Stay safe!

Adrian didn't answer the question at all and I have the same issue. I pay royalties on a quarterly basis. This quarter, I have over 400 invoices accrued. I have already paid all out of my checking account, but now QBO will only allow me to "pay" 150 lines at a time. How do I post all 423 transactions as the one check I wrote? It looks like it's limited to one page at a time. Is there a way to increase the number of lines per page?

Thanks for joining the thread and adding a screenshot, @TAMurph.

Yes, you're right. You can only pay all your transactions in one page at a time.

For now, I'd recommend paying them per page to settle your bills. I can see how this option would be helpful for you and your business. Therefore, let me take note of this as a suggestion to improve your QuickBooks experience.

You can also send this suggestion to our product developers so they can review it. Simply follow these steps:

1. Select the Gear icon at the top and click Feedback.
2. Enter your comments or product suggestions and select Next to submit feedback.

In case you need related resources while working with QuickBooks, please feel free to skim through the topics from our help articles.

If you have any other concerns, feedback, or questions, don't hesitate and come back to the Community. I'm always here to help you. Have a great day.

I have QB online Plus and it's not printing one check for the vendor I have 3 invoices from - it's printing 3 separate checks.  It's should be this complicated to pay bills.  I don't want to send all my vendors multiple checks.  Is this QBs way to get you to buy more checks from them?

Hi @userbookkeeper2, I'll help print your check.

In QuickBooks Online, printing check transaction has at most 14 lines of vendor invoices. You'll want to follow the steps shared by my colleague, @Adrian_A, to print a check showing all 3 of the invoice payment made.

I'm adding this reference for tips and guides to utilize in preparation for the coming year-end: Complete Certain Tasks in QuickBooks Online to Prepare for the New Fiscal or Calendar Year.

Let me know in the comments below if you've got questions about printing checks in QuickBooks. I'll surely be around and ready to lend a hand. Take care always!

What would be the steps for QuickBooks desktop version?