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Level 1

Uncleared checks and deposits

Hello, I'm new at working with QB Online and I reconciled for 2018. I show a $0 difference, but I still have uncleared deposits and checks. What do I need to do in order to check them off my list? Will these uncleared items affect my overall P&L?

Solved
Best answer 01-18-2019

Accepted Solutions
Moderator

Re: Uncleared checks and deposits

Thanks for dropping by, Cavecloth.

I can share with you some information about uncleared deposits and checks in QuickBooks Online.

 

The uncleared deposits and checks in QuickBooks Online are not yet cleared in your bank, so you can leave those transactions as is. You can filter the reconciliation page to show the cleared transactions only.

 

Transactions that are cleared and uncleared will not affect your P&L since the report is accrual/cash basis.

 

You can check these articles for more insights about reconciliation:

 

If you need help with QuickBooks in the future, you can call our dedicated team who will be happy to assist you. Our contact details can be found here along with our opening hours:

 

  1. Go to: https://help.quickbooks.intuit.com/en_US/contact.
  2. Choose your QuickBooks Product.
  3. Select your QuickBooks version.
  4. On the Contact Us page, click a topic.
  5. Click on the Get Phone Number button to see the support number.

 

Should you need anything else, don't hesitate to fill me in. Have a nice day.

View solution in original post

Level 10

Re: Uncleared checks and deposits


@RoseMarjorieA wrote:

 

 

Transactions that are cleared and uncleared will not affect your P&L since the report is accrual/cash basis.

 


It should be mentioned that this would depend on how old the uncleared items.  If they are older than a week or 2 then they are probably errors.

the "accrual/cash basis" reference makes no sense 

View solution in original post

7 Comments
Moderator

Re: Uncleared checks and deposits

Thanks for dropping by, Cavecloth.

I can share with you some information about uncleared deposits and checks in QuickBooks Online.

 

The uncleared deposits and checks in QuickBooks Online are not yet cleared in your bank, so you can leave those transactions as is. You can filter the reconciliation page to show the cleared transactions only.

 

Transactions that are cleared and uncleared will not affect your P&L since the report is accrual/cash basis.

 

You can check these articles for more insights about reconciliation:

 

If you need help with QuickBooks in the future, you can call our dedicated team who will be happy to assist you. Our contact details can be found here along with our opening hours:

 

  1. Go to: https://help.quickbooks.intuit.com/en_US/contact.
  2. Choose your QuickBooks Product.
  3. Select your QuickBooks version.
  4. On the Contact Us page, click a topic.
  5. Click on the Get Phone Number button to see the support number.

 

Should you need anything else, don't hesitate to fill me in. Have a nice day.

View solution in original post

Level 10

Re: Uncleared checks and deposits


@RoseMarjorieA wrote:

 

 

Transactions that are cleared and uncleared will not affect your P&L since the report is accrual/cash basis.

 


It should be mentioned that this would depend on how old the uncleared items.  If they are older than a week or 2 then they are probably errors.

the "accrual/cash basis" reference makes no sense 

View solution in original post

Level 2

Re: Uncleared checks and deposits

I'm also having the same problem. However the transactions are from years back. Almost as if checks were written but then never used or voided. They've been hanging out there for YEARS. I'm unable to find them or pull a report listing only these. The only time I see them is when I'm reconciling the monthly bank account. Having to scroll down 20+ lines of useless transactions to get to the current date is bothersome. Especially if there is a resolution to remove them properly.

Level 2

Re: Uncleared checks and deposits

Replacing the previous bookkeeper and I'm finding all these transactions when reconciling. These are years old and there are many of them.  As if the transactions were not used or voided, just ignored. They don't surface until I'm scrolling through 20+ of them to work the current reconciliation. I've tried several different ways of reporting and they all hide. I can't fix them while in reconciliation, but I can't find them otherwise. 

QuickBooks Team

Re: Uncleared checks and deposits

Hi there, @DeadWood,

 

You can delete those unused checks so they won't appear on your reconciliation page.

 

Let's first locate those checks from your Chart of Accounts, then delete them from there. It's easier to find them by customizing transactions using the Filter icon.

 

Here's how:

  1. From the left menu, select Accounting, then Chart of Accounts.
  2. Open the account where checks are posted to.
  3. Click View register under the Action column.
  4. Click the Filter icon.
  5. Select Not Reconciled under the Reconcile Status drop-down list.
  6. Select Check under the Transaction Type drop-down list.
    filtericon.PNG
  7. Click Apply.
  8. Click the check, then select Delete.

Upon sharing this suggestion, I still recommend consulting with an accountant first before making any changes on your account. He/she might have specific instructions on how to handle these transactions.

 

I've also added this article to learn more about bank reconciliation: How to Reconcile an Account in QuickBooks Online.

 

Upon sharing this suggestion, I still recommend consulting with an accountant first before making any changes on your account. He/she might have specific instructions on how to handle these transactions.

 

Drop me a line if you have follow-up questions about the solution above and I'll get back to you.

Level 1

Re: Uncleared checks and deposits

Hi Deadwood,

 

I am experiencing this same issue. Uncleared checks/payments from months ago that are not duplicate transactions. I am unsure how to resolve and every time I call QB's support they can not figure it out either. Have you found a solution? Thanks.

Content Leader

Re: Uncleared checks and deposits

It's nice to have you in the thread, @JP2016

 

Since you've confirmed that the transactions aren't duplicates and haven't cleared, they will appear on the screen until they are marked as reconciled. However, I'd recommend double-checking these transactions to ensure that they haven't cleared your financial institution. While a vendor may not immediately cash a check, one would expect it to be cashed within the stated time frame.

 

I'm including an article on customizing a report to see uncleared checks to make this process easier: Run a report of uncleared checks.

 

Please feel free to let me know what you find by commenting below. Have a great day.

 

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