941 Schedule B

Nice to see you here, @ Anita27.

If you're unable to receive the update for the 941 Schedule B, you probably have the same setup for this year.

To verify, it would be best to contact the IRS.  Additionally, make sure to update your software so you always have the latest features and fixes. Then update your payroll tax table to stay compliant with paycheck calculations.

Additionally, here's how you can prepare and file Form 941 Schedule B in QuickBooks Desktop.

I'll be right here to continue helping if you follow-up questions. Stay safe and have a pleasant day ahead.

Hi, @Anita27.

Hope you’re doing great. I wanted to see how everything is going about the 941 Schedule B concern you had the other day. Was it resolved? Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at any time.

Looking forward to your reply. Have a pleasant day ahead!

I do payroll monthly and I have to submit the Schedule B with my 941 Quarterly report.  I submit my Quarterly Fed and State through QickBooks via the internet BUT QuickBooks doesn't submit the Schedule B form and so every Quarter I have to submit that part by itself with a note, and still the Fed Gov sends me a notice that I did not submit my Schedule B form and then I have to resubmit it and then they still send me a form with a penalty.  Can I get some help how to get the Schedule B form to be submitted through Quickbooks with the 941?   IDEAS?

Hi LUC69,

Thank you for joining in on the thread. I see the hassle you've been through with your Schedule B filing. I'll provide information on how it will be included when filing your 941 forms.

The filing of Schedule B depends on your deposit frequency. If you deposit Monthy or Semiweekly, you'll want to declare that as you file 941 in QuickBooks so that the Schedule B form will be included.

On the other hand, the filing procedure is already included in the article that my colleague, Rubielyn_J, shared above. You can then check your filing status to know if the agency received your form.

Please don't hesitate to go back to this thread if you have any other payroll concerns. Take care and have a good one.

Is there a way to make it PERMANENT that it will file Schedule B instead of having to check it each time? I am being fined  a HUGE amount because it  won't file  the  Schedule B

Yes, there's an option to set Schedule B as pre-selected, which saves you from having to check it every time. Let's go through the steps below.

In QuickBooks Desktop Payroll, when you schedule payments for Federal Form 941 and set the payment frequency, Schedule B will automatically be checked, so you won't need to check it manually each time. Here's how:

1. Go to the Employees menu and select Payroll Center.
   
2. Click the Pay Liabilities tab, then click Change Payment Method under Other Activities.
   
3. Select Schedule payments in the QuickBooks Payroll Setup window.
4. Under Scheduled Payments, click Federal 941/944/943 and hit the Edit button.
   
5. From the Payment (deposit) frequency, choose After Each Payroll (Semiweekly).
6. Hit Finish.
   
7. Click Continue, then Finish.

Additionally, I'll share this resource to guide you in running a Payroll Tax Liability report to help verify the amounts reported on Schedule B: Run payroll reports.

If you have other questions about handling tax forms in QBDT, feel free to comment below. We're always here to provide assistance.