Making timely bill payments is an essential task for your business. Yet it’s easy to get overwhelmed when trying to keep track of multiple bill due dates. A bill management system helps you keep your bills organized and get them paid on time. QuickBooks simplifies the process of managing your bills with a built-in bill pay organizer. You can set up recurring bills, record and track bills you’ve paid, and pay multiple bills and vendors at the same time.

Not quite. The big difference between a bill and an expense has to do with when the transaction is being made with the vendor. A bill represents something you are going to pay for at a later time, while an expense is something you have already paid for. This way, you can track the total amount you owe your vendors.

In QuickBooks, there are two ways to manage bills from your vendors or suppliers. You can use Pay Bills for bills that should be paid later, like utility bills. You can use Cheques for expenses that you want to pay immediately, or have already been paid. For example, if you bought office supplies at the local store and immediately paid for them, you can record the transaction under Cheque instead of Pay Bills.