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MANAGE BILLS

Keep track of bills and payments

Q: Is a bill an expense?

Not quite. The big difference between a bill and an expense has to do with when the transaction is being made with the vendor. A bill represents something you are going to pay for at a later time, while an expense is something you have already paid for. This way, you can track the total amount you owe your vendors.

Organize and track all your bills in one place, so no bill goes unpaid.

A laptop shows a QuickBooks Dashboard where bills, payees, and payments are organized.

The easy way to organize bills

Make missed payments a thing of the past with tools to help you manage and organize bills online.

The bills dashboard shows you what and who you owe at a glance and when each payment is due.

Set automatic payment reminders so you always pay on time, and filter bills by supplier, due date, location, and payment status.

Connect your bank and QuickBooks will import your payments and match them to your vendor invoices.

Get payments right, every time

QuickBooks makes it easy to organize bill payments and make sure they’re always right and on time.

Track bill payments accurately

Pay a bill from multiple accounts or apply credits from a supplier to make sure you only pay what you owe.

Set up recurring payments

Save time and stay organized by setting up recurring bills and paying multiple vendors and bills all at once.

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Frequently asked questions

What is bill management?

Making timely bill payments is an essential task for your business. Yet it’s easy to get overwhelmed when trying to keep track of multiple bill due dates. A bill management system helps you keep your bills organized and get them paid on time. QuickBooks simplifies the process of managing your bills with a built-in bill pay organizer. You can set up recurring bills, record and track bills you’ve paid, and pay multiple bills and vendors at the same time.

Is a bill an expense?

What is the difference between Pay Bills and Cheque in QuickBooks?

In QuickBooks, there are two ways to manage bills from your vendors or suppliers. You can use Pay Bills for bills that should be paid later, like utility bills. You can use Cheques for expenses that you want to pay immediately, or have already been paid. For example, if you bought office supplies at the local store and immediately paid for them, you can record the transaction under Cheque instead of Pay Bills.

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Important offers, pricing details and disclaimers

QuickBooks Online Discount Offer Terms: Discount applied to the monthly or annual list price for QuickBooks Online (“QBO”) as stated above, starting from the date of enrollment, followed by the then-current monthly or annual base price (depending upon your purchase). Your account will automatically be charged on a monthly or annual basis (as applicable) until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan using the “Buy Now” option. This offer can't be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QBO and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Online Free 30-day Trial Offer Terms: First thirty (30) days of the QuickBooks Online (“QBO”) subscription, starting from the date of enrolment is free. At the end of the free trial, you’ll automatically be charged and you’ll be charged on a monthly basis thereafter at the then-current price for the service(s) you’ve selected until you cancel. If you add or remove services, your service fees will be adjusted accordingly. Sales tax may be applied where applicable. To be eligible for this offer you must be a new QBO customer and sign up for the monthly plan using the “Free 30-Day Trial'' option. This offer can't be combined with any other QuickBooks offers. Offer available for a limited time only. To cancel your subscription at any time go to Account & Settings in QBO and select “Cancel.” Your cancellation will become effective at the end of the monthly billing period. You will not receive a pro-rated refund; your access and subscription benefits will continue for the remainder of the billing period. If you cancel within the first 30 days you will not be charged. Terms, conditions, pricing, special features, and service and support options subject to change without notice.

QuickBooks Payroll: Sold separately. The above stated discount price is available only to new QuickBooks customers, starting from the date of enrollment through the term period stated above. The monthly subscription price excludes HST/GST. Offer valid for a limited time only. You must select the Buy Now option. Offer not applicable with free trial. Following the offer, you will be automatically charged monthly at the-then current QuickBooks Online subscription fee + the-then current per employee fee, plus all applicable taxes, until you cancel. The employee fee is charged per unique active employee that has run a payroll during the monthly billing cycle. To cancel your subscription, learn more here. A valid credit card is required to continue using QuickBooks Online Payroll. Terms, conditions, pricing, features, service and support are subject to change without notice. Canada only.

QuickBooks Payments: QuickBooks Payments account subject to eligibility criteria, credit, and application approval. Subscription to QuickBooks Online required. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services.