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Level 1

How do I delete a COMPANY from my Quickbooks?

I have three company's, all with the same name. I'm only using one and the other two were a mistake. I don't know how to delete them but I would like for them to be gone. Any tips? 

Solved
Best answer 12-10-2018

Accepted Solutions
Level 8

Right click (control+click) on the company file and selec...

Right click (control+click) on the company file and select move to trash, empty the trash.

View solution in original post

12 Comments
Level 8

Right click (control+click) on the company file and selec...

Right click (control+click) on the company file and select move to trash, empty the trash.

View solution in original post

Level 1

I tried that and it doesn't work. =/ any other suggestions?

I tried that and it doesn't work. =/ any other suggestions?
Level 8

What doesn't work? You can't move the file to the trash o...

What doesn't work? You can't move the file to the trash or you can't empty the trash?
Highlighted
Level 1

I can't move the file to the trash. When I right click on...

I can't move the file to the trash. When I right click on it, nothing happens. When I go to the options above they are all greyed out. It won't let me do anything at all with it.
Level 8

Where are you doing this from? Go to the folder where you...

Where are you doing this from? Go to the folder where your company files are located, the default location is documents>quickbooks, right click and move to the trash from there.
Level 8

Just be really sure of what you are doing before you dele...

Just be really sure of what you are doing before you delete it!  I'd make a backup first by copying them to another device (USB Key, CD-ROM, DropBox, something) just in case.

Level 1

Re: Where are you doing this from? Go to the folder where you...

I believe this person wants to delete the company from the list of companies IN THE QUICKBOOKS PROGRAM. When you have more than one company, and you open QB, a list comes up and you choose which to open. This person has "companies" on their list that they aren't using, and they want to delete them from the list. 

 

I am trying to do the same thing and am experiencing the same problem, which is how I ended up here. Hope someone chimes in soon!

QuickBooks Team

Re: Where are you doing this from? Go to the folder where you...

Good day, @DriverZero.

 

Welcome to the Community.

 

Let's delete the QuickBooks company file you no longer need.

 

You have the option to remove the company from the open company list. Also, you can permanently remove company files altogether. Let me guide you with the steps.

 

1. Go to the File menu.
2. Click Close Company.
3. Select the Edit List button.
4. Put a check-mark next to the company file you want to delete.
5. Hit OK.

 

 

 

I’ve got these articles for future reference to learn more about managing your company file:

 

 

Please keep in touch with me here so I can ensure you're able to delete the company file. The Community will always have your back.

Level 1

Re: Where are you doing this from? Go to the folder where you...

Is it just me, or are these instructions for QUICKBOOKS DESKTOP?  I need to remove a company from my list in QUICKBOOKS ONLINE.  Anyone?

QuickBooks Team

Re: Where are you doing this from? Go to the folder where you...

Hi, @DakotaWireless.

 

Are you referring to the Cancel Companies on your QuickBooks Online list? If so, this list will remain until the schedule of deletion is not yet over. This process implemented so that customers still have access to read-only for a year to be able to print forms and reports that you might need in the future.

 

I’ve attached a screenshot for your reference: 

 

 

 

However, if you are referring to how to cancel your account. You can cancel your subscription by following these steps:

 

  1. Click the Gear icon in the top right side, select Account, and Settings.
  2. Choose Billing & Subscription.
  3. Click the blue Cancel link in the Subscription status section.

 

Once done, the Master Administrator will get an email verifying the cancellation.  After a year, we will notify you before we delete your account in our system. 

 

Please visit these articles to know about the life of your QBO data after you end your QBO subscription and how to resubscribe:

 

 

If you have other concerns, leave them in the comments below. I'll get back to you shortly.

New Member

Re: Where are you doing this from? Go to the folder where you...

In reference to the 'Canceled Companies' list, I understand that they will be removed in a year.  However in my case I accidentally generated a blank company when I set up my account and don't want it to appear at all...i.e., isn't there a way to remove it without waiting a year?

QuickBooks Team

Re: Where are you doing this from? Go to the folder where you...

Greetings, @Enclosure_Ry.

 

I'm so glad you came to the Community for assistance. I can give you some insight into removing a canceled company.

 

At this time, the option to delete a canceled company from the list isn't available. However, you can always change the deleted company name as "canceled" or "deleted" so that you won't get confused.

 

Here's how:

 

1. Open the canceled company.

2. Go to the Gear icon.

3. Under "Your Company" select Account and Settings.

4. Click Company.

5. Pick the Pencil (Edit) icon in the "Company Name" section.

6. Change the name.

7. Press Save.

8. Hit Done.

 

It's that easy!

 

I value you as a customer. Should you need any further information, please don't hesitate to contact me. Have a great weekend!

 

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