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lorij1
Level 1

How do I edit address box on 1099 form? When printed, does not show the entire address.

 
11 Comments
BigRedConsulting
Community Champion

How do I edit address box on 1099 form? When printed, does not show the entire address.

It's not possible to edit the details of what prints on the form.

 

If the address is truncated, it probably means it doesn't fit in the box.   Consider changing the Vendor address so that it will fit.

Emily M
QuickBooks Team

How do I edit address box on 1099 form? When printed, does not show the entire address.

Welcome, @lorij1.

 

I’m happy to further assist you with editing the address box on the 1099 form. I’d recommend shorting the address to fit in the box. At, this time editing the size of the address box is not available.

 

I’m providing an article below about printing 1099 forms:

https://quickbooks.intuit.com/learn-support/en-us/1099-misc-payroll-forms/how-do-i-print-my-1099-for...

 

Let me know if there is anything else I can help with.

chellezieme
Level 1

How do I edit address box on 1099 form? When printed, does not show the entire address.

The address on the vendor is 5 lines but it's putting 3 of the lines on one when trying to print so you can't see the whole address.

Name 

Attn

Address

Suite

City,State Zip

Printing like

Name

Attention,Address,Suite

City Sate Zip

 

How do I change this without having to change the billed from address?

Emily M
QuickBooks Team

How do I edit address box on 1099 form? When printed, does not show the entire address.

Hello there, @chellezieme.

 

I hope your week has been well. It sounds like your printer needs to realign that way the numbers will line up with each line.

 

Here’s how to adjust your printer:

 

  1. Go to Expenses then Vendors.
  2. Choose Prepare 1099s.
  3. Click on Let's get started/Continue your 1099s.
  4. Review or enter the company name and address and the Tax ID then pick Next.
  5. Find the box for payment types you made and the expense account you use for these payments then push Next.
  6. Review your contractor's information and select Next.
  7. In the Check that the payments add up page, press Finish preparing 1099s.
  8. Locate I'll file myself.
  9. Go through the steps in the Select a form type and print a sample page, then hit either: (No, it doesn't line up or Yes, looks good).
  10. Hit Done to complete printing 1099s.

 

You may also check out these articles below for future reference:

 

Set up printing alignment for 1099 tax forms

Align checks, invoices, and other forms for continuous-feed printers

Prepare and file 1099s

 

If you have other questions, hit the Reply button below and I’ll be happy to help. Have a great weekend. Bye for now.

mfranczyk
Level 1

How do I edit address box on 1099 form? When printed, does not show the entire address.

I am now facing the same issue. The remittance address is a PO Box and is different from the appropriate address for sending the W9. Doesn't seem like there is a way around this without changing the address in the vendor record back and forth. 

MaryAnn_E
QuickBooks Team

How do I edit address box on 1099 form? When printed, does not show the entire address.

Hi there, @mfranczyk.

 

 

I suggest checking the setup of the vendor's profile to successfully print the 1099s.

 

Here's how:

 

  1. Click the Vendors menu. Then select Vendors Center.
  2. Select the Vendors tab.
  3. Choose a vendor and click it to open the Vendor's profile page.
  4. Hit the Address Info section. From there, you'll have the option to edit the information.

 

Let's go over some steps to fix the issue after confirming that everything is correctly set up. Troubleshooting printing problems needs technical expertise as the setup on each printer is different. With this, I suggest contacting your IT person or the printer manufacturer if you need further support

 

Before you start troubleshooting, check the following:

 

 

First, verify if your printer can print outside of QuickBooks using notepad.

 

  1. Click Start. Then choose Notepad.
  2. Enter some text and then, select File.
  3. Hit Print.
  4. Choose the correct printer and select Print.

 

If it worked after following the steps above, please check this article and follow step 3. If not, please follow step 2 to check if you get the same thing: Resolve printing issues.

 

You may refer to this article on how to e-file your 1099-MISC forms instead of filing manually: 1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs.

 

Please know that you're always welcome to post if you have any other concerns. Wishing you and your business continued success.

Glitterisgood
Level 1

How do I edit address box on 1099 form? When printed, does not show the entire address.

It seems that Quickbooks Desktop has not taken into consideration that between the business name/individuals name and the address there are going to be more than 3 lines needed.quite often.  There is no way the address can be truncated enough if you are sending a 1099-NEC that needs a client name, a c/o business name and an address and a city/state/zip.  This is easily 4 lines and QB needs to be fixed rapido.  How are we supposed to issue these forms, manually?

Glitterisgood
Level 1

How do I edit address box on 1099 form? When printed, does not show the entire address.

That's really bad.  I'm using QB Desktop Pro 2020.  Many of our clients have CPA's the 1099's that must be sent C/O their office.  This means 4 lines of address are needed.  There's certainly enough room under the Recipient's Name on the 1099-NEC.  I can't believe QB has left us hanging like this during our busy season.

MaryAnn_E
QuickBooks Team

How do I edit address box on 1099 form? When printed, does not show the entire address.

Hi there, @Glitterisgood.

 

This isn't the kind of experience we want you to have. You can file the 1099- NEC manually to the IRS. You can check out this article from the IRS website: About Form 1099-NEC,

 

I've added this article in case you need to learn more about the troubleshooting steps you can do with 1099 forms: 1099 E-File: QuickBooks Desktop setup, troubleshooting, & FAQs.

 

You may consider checking this reference to guide you on your year-end tasks with QuickBooks: QuickBooks Desktop Year-End Prep and Resources.

 

You can always tag my name in the comment section if you have other questions with QuickBooks. It would be my pleasure to help.

LAvant
Level 1

How do I edit address box on 1099 form? When printed, does not show the entire address.

The QB response did not address the problem which is that there is plenty of room on the form 1099 as it has 5 lines total, but if a QB address has 4-5 lines, QB combines all the lines into 3 when printing on the form making it totally unmailable.

Rose-A
Moderator

How do I edit address box on 1099 form? When printed, does not show the entire address.

I know how important it is to be able to print the 1099 form with the correct address format, LAvant.

 

While QuickBooks aims to find new ways to make sure that your product meets your needs, I'll be sure to take note of this idea for future enhancements.

 

In the meantime, I recommend visiting the What's New section on your QuickBooks Desktop, to be notified of our latest news and updates including product improvements.


 

Additionally, you can also check out the Make fine alignment adjustments section of this link for details on printer setup: Align, checks, invoices, and other forms for continuous-feed (dot matrix) printers.

 

Visit us again if you still need help with printing your 1099 form or anything else in QuickBooks. Tag me in the comments and I'll be more than happy to help you anytime. Have a good day!

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