Payroll showing due after being processed and completed - QuickBooks Desktop Pro 2019

Thank you, @RCV, for the quick response.  I've updated my payroll schedule.  I'd still like to know why this would happen in the first place.  At least I now know to keep an eye on it to be sure and catch it if it happens again.

Thanks for keeping in touch, CariDCNC.

I know that being able to know the possible reason behind this issue with payroll showing due is important. So aside from the one mentioned by RCVI which is the Create Paycheck status did not update, it's possible that your payroll release version needs to be updated too.

 I'll show you the steps below in case  you need it:

1. Go to the Employees menu
2. Select Get Payroll Updates.
3. Fill in the Download Entire Update checkbox.
4. Click Update. A window appears when the download is complete.
   

For more details about updating payroll, just visit this article: Get the latest payroll tax table update.

Here's an article that provides a list of common payroll errors and how to fix it: How to fix common Payroll errors in QuickBooks.

You may find the following articles helpful. It provides an overview in case payroll items/taxes are calculating incorrectly:

• Payroll items on a paycheck are not calculating or are calculating incorrectly
• QuickBooks Desktop calculates wages and/or payroll taxes incorrectly        

Let me know in the comment section if you have other payroll questions or concerns. I’ll get back to answer them for you. Have a good one.

I did April's payroll in May 2025  and now May's payroll in June and it is still showing April's is overdue in status box, the only thing due for April is the state tax.  How do I fix the overdue status for April 2025

Since your April state tax is unpaid and knowing it's part of the obligations that need to be settled, it will always show as overdue in the following month's payroll. To fix the current status shown, you'll need to clear this by paying it and creating a liability payment in QuickBooks Desktop (QBDT), @ma491.

Let's begin by generating a Payroll Liability Balance report to be sure that the only unpaid tax is in April. Next is, to create a custom payment of it in QBDT. Here's how:

1. On the upper tabs, select Payroll Center from the Employees section. Then, choose Pay Liabilities.
   
2. Choose Create Custom Payments below the Other Activities.
3. Pick an option in the Select Date Date Range for Liabilities. Once done, click OK.
   
4. If you issued a handwritten check leave the To be printed. But, tick it if you need to print it. After done, enter your bank account and the date you want it to appear in the liability check.
5. You can Review your liability check to enter expenses/penalties or Create a liability without reviewing.
6. Click the state tax item you need to pay and go to Create. 
7. A liability check appears if you chose the Review your liability check to enter expenses/penalties. If you did not, view it in the check register.
8. For handwritten checks, clear the Print Later checkbox and enter the number or reference in the NO. Field. If it's paid by Electronic Funds Transfer (EFT), clear the Print Later and type this payment method in the provided section.
9. In entering penalties, hover your mouse to the Expenses tab. From the Account field drop-down, pick the account you use to track payroll expenses and penalties.
10. Once finished, take Recalculate.

In some cases, you need to create changes to correct employee's year or quarter-to-date (YTD) (QTD) payroll details. You can visit this article for more information: Adjust payroll liabilities in QuickBooks Desktop Payroll.

Let us know if you have additional questions about overdue taxes on your payroll. I'll be sure to assist you promptly.