1099 correction after submission to IRS

Thank you very much @ RoseMarjorieA. It helped me. However I still need some more help to complete this issue.

Can we print 1099 NEC copy A from Quick books and mail that copy to IRS or are we required to order copy A from the IRS website?

Thank you for your help.

Hello there, @dubeysai.

You can reprint a copy of 1099 NEC copy A if you use QuickBooks in e-filing your 1099 forms. However, if you file your 1099 NEC outside QuickBooks you'd want to secure a preprinted form and use it when reprinting your 1099 NEC copy A. Here's how:

1. Purchase your 1099 Kit  
2. Prepare your 1099s in QuickBooks.
3. When complete, choose the Print and mail option.
4. Check if the forms align properly by selecting Print sample on blank paper.
   • If it doesn't look good, close the page and proceed to step 5. If it looks good, select Print then Print again.
   • If the alignment is not correct, choose No, it doesn't line up.
5. Align the form using the Horizontal and Vertical field. Once done, choose Print another sample on blank paper.
6. Choose Print, then Print again.
7. Mail copies to your contractors by the IRS delivery deadline. 

    

   

On the other hand, since you have to make necessary changes to your client's 1099 form, you'd want to work directly with the IRS to make a manual amendment to their 1099 form. You can refer to this IRS article for the step-by-steps in instructions in preparing your 1099 forms: Form 1099-NEC - Internal Revenue Service.

Get back to us here if you have other questions about managing your 1099 and other year-end forms in QuickBooks. I'm always here to help. Take care and have a good one.

I had to make a correction for one 1099-NEC and have found the resources with the IRS to be very cumbersome.  In their resources, they have the downloadable version of the form and the instructions for making the corrections, but the copy to be sent to the IRS is in RED and the IRS makes it very clear that you are not allowed to submit the red version.  I have been unable to find the non-red version that is scannable and allowed for submission to the IRS.  Are you able to provide this in blank form?  It would be much appreciated!

Welcome to the thread, @Tina Y.

You can visit this IRS website to get the form you need in making corrections for 1099-NEC: https://www.irs.gov/pub/irs-pdf/f1099nec.pdf. From there, you can enter the correction needed as well as the instructions when amending.

For more information about form 1099-NEC, Nonemployee Compensation, read this helpful website from the IRS: https://www.irs.gov/forms-pubs/about-form-1099-nec.

In case you'll be doing some corrections on your 1099-Misc form, see this link for guidance: https://www.irs.gov/pub/irs-pdf/f1099msc.pdf.

If there's anything else you need help with concerning 1099, let me know. I'll be around to assist. Take care and have a wonderful day ahead.

Hi Miriam - 

Thanks for the response.  I'm still no clear though as the link you led me to is the same link I've already found on the IRS site.  In the instructions, it states very clearly that the red portion of the form (the one that is for submitting to the IRS) is not a valid version and they will not accept this.  Thus, my confusion.  I am able to complete the other portions of the form, but not the one that I actually need.  Does this make sense?  I'm very unclear as to what to do with the red portion as the instructions say that it cannot be scanned and will not be accepted.  Is it just because it's in soft copy form and they are forcing me to print it in black and then mail in?  If it's as simple as this, I will do that, but I'm just not clear on that part of it.  Thanks for all your help!

Hello there, Tina Y.

Let me provide further clarification about the 1099 form.

I can see the importance of completing the portion that you need. You're right that it's because it's in soft copy, that's why it's showing as red. Once you print the form, it'll show as black. As you mentioned above, you can also force to print it in black. It ensures the red portion will not reflect in the correction you've made.

Here are the articles that you check for additional reference:

• Learn how to prepare and file your Federal 1099s with QuickBooks Online.
• Learn what 1099 forms there are and how you can prepare for the tax season. 

If you have other questions, please feel free to post another one in the comment section. Take care and stay safe always.

Ok, thanks so much for that clarification.  As usual, the IRS isn't exactly the best in being clear with their information and directions.  I think it all finally makes sense.  Thanks again!

Thank you so much for helping with this. I was up until midnight researching the answer. I sent out a 1099 to one my client's contractors with an incorrect amount. I found this out after I filed all my client's 1099s electronically with the IRS. Apparently the correct amount, according to the contractor, is less than the $600 threshold. Do I just send in a corrected 1099 with the corrected amount, even though its less than the threshold or do I void it and send it in? Also, I take it I don't have to send in a 1096 with the corrected 1099? Thank you so much from a rookie!

Hello @Will B,

Normally, instructions for filing your 1099 form is mandated by your agency. With this, I'd still recommend contacting them for the instruction of you how you can file the correction. Or if it is needed to submit one since the total payments made are below the threshold.

In the same manner, here's an article you can read to learn more about how you can connect with them: Internal Revenue Service Payroll Tax Compliance.

On top of that, I've got you this helpful article for guidance in preparation for the 2020 tax season: 2020 Year-End Resources.

If there's anything else that I can help you with, please let me know by leaving any comments below. I'll be here to lend a hand.

I can't find the IRS address to mail the corrected 1099 to.  Anyone have it?

Hello fitzpatrick84,

Thank you for joining the QuickBooks Community! I recommend contacting the IRS to get an accurate answer for this situation. The reason being if you are not e-filing, it may be different based on the state.

Let me know if this worked out for you! I will be here to provide more information if needed. I hope you enjoy your weekend!

I need to send a correction as well and found the same link with the red doc. Am I understanding that I can print that doc out as long as it's not red and send it out to IRS as a correction? I have the instructions in a separate doc so I have the address and all but that doc is definitely confusing. 
Is that what you did Tina? You filled it out, printed in black and sent it in? 

Hi, where did you find the addresses to send in corrected forms?

I'm having the same issue. Confusion about the Red Copy...also, the IRS site says to include a 1096. What about that?

From the IRS guidelines:

"If you filed a return with the IRS and later discover you
made an error on it, you must:
• Correct it as soon as possible and file Copy A and Form
1096 with your IRS Submission Processing Center (see
part D), and
• Furnish statements to recipients showing the
correction.
When making a correction, complete all information
(see Filing corrected returns on paper forms, later).
• Do not cut or separate forms that are two or three to a
page. Submit the entire page even if only one of the forms
on the page is completed.
• Do not staple the forms to Form 1096.
• Do not send corrected returns to the IRS if you are
correcting state or local information only."

What about the 1096? I called the IRS yesterday..spoke with 4 people who could not answer my questions.

Hi,

I'm a bookkeeper. I think QuickBooks could do a better job assisting with the amending of the 1099-NEC. I usually use Track-1099 which allows amendments free of charge and is much less expensive than the QB option.

Would love to get some clarity on printing the form, links to the form and info regarding whether the 1096 needs to be filed too?

Thank you, Tamara

Did you file the 1096 too?

I appreciate all the steps you've taken so far about amending 1099, @tamara.

Allow me to chime in and share additional details about amending 1099 in QuickBooks Online. 

You're correct that you'll need to send Copy A and Form 1096 with your IRS Submission Processing Center. As my colleague SarahAnn mentioned, once you print out the red form 1099, it'll go black. With this, I'd recommend printing it from there.

In addition, please note the following details to ensure a smooth process:

• Do not staple the forms to Form 1096.
• Use a separate Form 1096 for each type of return you are correcting. 
• Enter an “X” in the corrected checkbox only when correcting a form previously filed with the I RS or furnished to the recipient.
• If the account number was supplied in the original return, use that in the original and corrected return. Thus, it will correctly identify and treat the correction.
• You may enter a date next to the “CORRECTED” checkbox. This will help the recipient in the case of multiple corrections.

I know how helpful your business can be if amendment Form 1099 can be included on the forms submitted to you by Intuit. With this, I'll route you to the page where you can post feature requests to our product engineers. It enables our engineers to develop a solution to enhance your overall QuickBooks experience.

Here's how: 

1. Go to the Gear icon on the upper right pane 
2. Select Feedback. 
3. Type your suggestion in the box and click Next. 

Many of the program's current features are available because of user feedback. Also, QuickBooks has a website where you can vote on and provide comments on any future suggestions. To access the page, visit this link: Customer Feedback for QuickBooks.

You can also check these articles about the supported forms in QBO and other 1099 FAQS: 

• Tax payments and forms Intuit payroll submits for you.
• Frequently Asked Questions and Answers

Keep me posted if you need further assistance managing your forms in QuickBooks. I’ll be right here to help you. I hope everything is now clear, Tamara.

Thank you so much, Michelle. I will give it a go and let you know if I need further assistance.

Feeling relief, Tamara

One more question...I can only print in black and white. Is that acceptable?

Thank you, Tamara

My question is:

First time correcting such error.

I created a 1096 and 30 1099 NEC for different contractors; and in the middle of one of the sheets there is someone that mistakenly gave me the wife EIN number instead of his business. I have to correct only that one in that sheet, and I have checked corrected option in the top of the form just for that particular contractor. Amounts are exactly the same and everything else is the same.

Do I have to print twice a 1096 with the original amount plus all 30 contractors 1099 NEC get it sign and send it again to the IRS, and also send on copy of the originals 30 1099 NECs, including an extra original 1096 Form?

Will really appreciate your help.

Thank you for joining the thread, @Claire Itchel. I’ll share some information about correcting or changing 1099s in QuickBooks Online (QBO).

There are different processes for correcting 1099s depending on the subscription that you have. If you are using QuickBooks Online and Intuit Online Payroll enhanced, you’ll need to work directly with the IRS to make a manual amendment to your 1099s forms.

Kindly check out this link for IRS instructions about making changes to your 1099s forms. Once corrected, you’ll need to provide the revised return to the receiver or contractor yourself.

You can view this article to learn more about the steps of correcting or changing 1099s with other subscriptions.

Furthermore, you can utilize this article about the year-end guide for QuickBooks Online.

If you need further assistance with tax forms, you can always hit the Reply button. I’ll make sure you get the help you need. I wish your business success and have a great day!

I understand how to make the corrected 1099-NEC for the incorrect amount and acceptance by the IRS.  My question which is unclear to me is if I need to submit all forms or just the corrected one along with the corrected 1096. 

Thanks