THIS IS UNACCEPTABLE.  DO NOT USE OUR PRIVATE, SENSITIVE EMPLOYEE INFORMATION FOR ANY REASON. 

THIS IS CRAZY.

KEEP YOUR HANDS AND EYES OFF OUR EMPLOYEE DATA.

I use QuickBooks desktop Enhanced Payroll and like many others I DO NOT want this Workforce service automatically turned on. Will someone from Intuit PLEASE CONFIRM that if I have it turned off in my "Manage Payroll Cloud Services" option it will STAY OFF. I do not want to have to check it every day. 

I agree. I cannot see how Intuit can come into my payroll system, pull confidential information and begin contacting my employees AND giving them access to change payroll records that by law I need to keep accurate and up to date. This is not acceptable.

Apparently without any of us QB DESKTOP (!!!) customers knowing, they are clouding our confidential employee and company information!  We use DESKTOP for a reason:  We DO NOT want our information online and in any cloud!   We want it residing securely on our own private company desktop server - no where else!

This should be something companies have to specifically and with full knowledge and acknowledgement CHOOSE to participate in, not something QB automatically does and we have to figure out how to prevent it.

I am also an employee and I (and my fellow employees) DO NOT want our names, addresses, emails, Social Security numbers, dates of birth up online in some cloud!  The only entity that should have that is the government and us!   I've spent a lifetime making sure my name and personal info is literally NO WHERE online and I don't want QB suddenly deciding to just take this info we are PAYING for payroll direct deposit purposes and putting it online where it can be hacked.

This puts each of us in a massive liability if this were to be hacked, as every employee can hold us accountable for any breach that you have caused.

Additionally, advising us to remove everyone's emails from QB means we cannot send paystubs without having to go through all sorts of antics to do this outside the QB system (we are paying for!!!!).   I'm running payroll books for several different small companies and have numerous QB company files I have to do this with weekly - what!

Also, the notion that you think employees would appreciate getting a weird unsolicited email from QB inviting them to create a password and access their private paystubs and W2s is extremely ignorant!  Every employee I know would completely freak out (as we are) and be outraged that their private info is even accessible on the internet or that your company is storing it (!)

STOP THIS....

100% agree.  I was furious when I realized intuit reached out to my employees without my ok.  Not Cool Intuit.  Not Cool.

If anyone finds out how to successfully OPT out of this infringement - please let the rest of us know.   This is appalling that intuit keeps our employee's information out on some server (cloud) without our knowledge.   

This was the WORSE idea Intuit has ever had.   I am a decades-long user of Quickbooks and this has left a bad taste in my mouth.  It made me look like an idiot in front of my employees when they asked me about the emails they all received and I had no idea.    Uncool.  Totally uncool. 

Just to update my post, here is how to Opt Out!:

Go to Employees>Manage Cloud Services

and you will see Quickbooks Workforce with a toggle switch.  Change it to OFF and close the window!

If only they made this clear to everyone there wouldn't have been such a tizzy when we all got the email!

Happy holidays everyone

I was surprised to find that QB Payroll added a scan to the 2021 W2s to invite employees to join Workforce.  We do not want to participate in Workforce and I need to print my W2s without this scan.  Please advise how to do this.  I am bit angry as I have wasted paper and ink on something I did not ask for.  Before I was switched to QB Payroll from Intuit Payroll I removed the check mark allowing the communication via email and I also removed the email addresses.  This should have been an indication that we did not want this service.  Please advise how I can reprint my w2s without the invite scan.

Hello there, Sonja8.

Let me guide you on how you can turn off the workforce feature in QuickBooks Desktop Payroll.

QuickBooks Workforce is a free add-on feature wherein employees can access their paychecks and W-2s online. If you choose not to use this feature, you can turn it off in just a few steps.

Like this:

1. Sign in as admin to your QuickBooks Desktop company file.
2. Go to Employees menu.
3. Choose Manage Payroll Cloud Services.
4. Under QuickBooks Workforce, toggle the status to OFF.
5. Then select Save.

Once done, you may now print the payroll forms and pay stubs manually and give it to your employees. Here are the articles for your reference:

• Print pay stubs in QuickBooks Desktop.

• Print your W-2 and W-3 forms.

I'm also adding this link just in case you'll have questions regarding W2's: Get answers to your W-2 questions.

Feel free to post and ask follow up questions about payroll. I'll be around if you need me. Have a wonderful day!

Hello!

I am using Quickbooks Payroll.  This is the product my Intuit Online Payroll was moved to.  There is not an option to click on "Manage Payroll Cloud Services".  I have looked all over the employee's profile, the company settings, I even spoke with a representative and we could not find the turn off.  I also use QB desktop for a different company and email addresses were not in the profiles so invites were not sent.  I will turn it off with the instructions you mentioned.  

Is there a way to remove the invite scan from the W2s?

Thanks for getting back to us, Sonja8.

Manage Payroll Cloud Services" is only available in QuickBooks Desktop Payroll. This is why you're not able to see this option in QuickBooks Online Payroll. 

I can walk you through the steps on how to undo employees invite in QuickBooks. Here's how:

1. Go to the Payroll tab on the left-hand menu bar.
2. Choose the Employee portion. 
3. Locate and click the employee you want to resent the invitation to. 
4. Pick Revoke Access option beside We've invited [your employee] to view their pay stubs and W-2s online with QuickBooks Workforce in the personal info section. 
5. Press Revoke Access. 
6. Edit the employee's information then Resend Invite. 
7. Hit Done. 

Additionally, let me add this article that you can use for future reference: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s and more. This link can walk you through the steps on how you to let your employees view their pay stubs online.

Feel free to get back here in the Community if you have more questions about managing your Workforce account. I'd be glad to help you some more. Take care always.

Good Afternoon,

I do not have the option to click "Revoke Access.  The only option is to Resend Invite.  I do not want to resend the invite.  I do not want the Workforce option at all.

Please address how I can print my W2s without the QR code inviting our employees to Workforce.  I do not want this included on the W2s.

Thanks in advance.

Let me help you print your W2 form in QuickBooks Online (QBO), @Sonja8.

Print your annual tax forms to ensure that each employee has a copy. You may need to print it if you manually filed it with the IRS/SSA, or if you sent paper W-2 copies to your employees.

If you have an automate taxes and forms on. Then, your employees will receive an email with their W-2 forms. You also have the option to print it out by following the steps below:

1. From the left navigation pane, select Taxes menu, then click Payroll Tax tab.
2. Select Filings, then under Upcoming filings.
3. From the Upcoming filings page, you can select to print both employer and employee copies of your W-2s and W-3. 
4. Under Actions column, you can click the Preview button to open Adobe Reader in a new window.
5. Select print icon on the Reader toolbar. Then, select Print again.

·         Employer Copies: Form W-2 (W-2, Copies A & D)
·        Transmittal of Wage and Tax Statements (W-3)
·        Employee Copies: Form W-2 (W-2, Copies B, C & 2)

You can check out this article to learn more about printing your W-2 forms in QuickBooks Online (QBO).

In addition, I included this article for your reference when accessing payroll tax forms and tax payments in QuickBooks Online.

If you need further assistance with payroll tax forms, you can always hit the Reply button. Have a great day!

I don't understand why everyone is ignoring my issue.  I do not want to print the W2s with the QR code on it.  Is it possible to remove?  Or will I need to go to the trouble of cutting it off of each W2 and hand write envelopes to mail 30+ W2s to former employees?  Please advise.

Let me help share details about your payroll forms, @Sonja8.

As of the moment, there isn't an integrated way to remove the portion of the QR Code on W2 forms. This information is used for your employees to easily access the form on Workforce if you don't want to hand them a manual copy.

Since you don't want to show this detail in every printout, I recommend letting our product developers know about this request by sending feedback. Let me show you how:

1. Go to Help.
2. Select Send Feedback Online,
3. Click Product Suggestion.
4. Under Product Area, choose Payroll & Employees.
5. Enter a few words describing how and why you don't want to use this QR code information.
6. Select Send Feedback.
7. Click Close window.

I'm adding this reference for tips and guides to utilize in preparation for the coming year-end: Complete Certain Tasks in QuickBooks to Prepare for the New Fiscal or Calendar Year.

Don't hesitate to post a reply below if you have other questions or concerns with taxes and forms. I'm always around happy to help. Take care and stay safe!

I appreciate the response.  Thank you for the information.

Go to the Employee drop down and choose "Manage Payroll Cloud Services". It is the first item on the screen. Click to toggle to "off" so it is not bright green. You will need a payroll "pin" if you do not already have one established. 

I hope this is helpful.

This is an absolute violation of privacy.  The employees of my clients are freaked out that they are getting an email from QuickBooks.  I have had to field a ton of calls from confused and furious employees who thought their personal information was breached by my bookkeeping company.  Certainly this could be a great service, but only if it selected, not automatically turned on, with an obscure area to turn it off.  Intuit, please disengage the campaign of data collection of my clients.  I am not a source of data for you to mine, particularly without my clients permission, it is theft.  We can certainly shift our payroll processing to another provider who understands how crucial trust is in this business. 

I never invited employees to workforce, but YET some received invitations!  This should be illegal.

Tell them to ignore it?          Intuit should be prosecuted for allowing anyone else into our bookkeeping system! 

This alone is enough for me to buy different software.  

I see nothing on how to turn it off.  help please

I agree  and  Max Ryan posted how to turn it off

go to manage payroll cloud services and see the status of workforce -  click it to OFF.

I have to add that mine was already off when some of our employees received invitations anyway,... then their access mysteriously went away.   This is a shameful lack of security.  I am shopping for different software.