You can temporarily turn off direct deposit for an employee so you can use paper check.
Once done, your employee's check won't be marked for direct deposit. You'll also be asked to enter a check number before printing.
However, if you want to make a permanent change to your employee's pay method, you can change it in your employee's profile settings.
You might want to print or reprint paychecks in QuickBooks Online (QBO), here's an article for detailed steps: Printing Checks and Pay Stubs.
If you need any additional assistance about your payroll, you can post a reply below. I'll be right there to help.
I would like to PERMANENTLY remove and deactivate the direct deposit for all employees and remove the bank account. How can this be done? Should I change the numbers and then never "activate" the new bank account with the 2 test debits?
There has to be an easier way w/o calling QB.
Good morning, lancpay.
Thanks for joining this thread. I'd like to provide some info about no longer using the direct deposit option to pay your employees in QuickBooks Online.
I haven't personally tried your workaround to change the account number and never activate the new account, but I believe that would work. However, I recommend disconnecting or deleting the bank account that is currently associated with direct deposit. This will prohibit any funds being taken from this account. Here's how:
The following article provides additional info on this process: Disconnect or delete an account connected to online banking
Once the account has been removed, you can then choose to pay your employees with another option besides direct deposit. This link offers more info about turning off direct deposit and paying employees with a paper check: Turn off direct deposit for an employee
That will do it. Please don't hesitate to reach back out if you have any other questions.
The steps of disconnecting the bank account and then changing the employee pay type are a bit different for the Desktop version, lancpay.
These articles cover the steps to disconnect a bank account and change an employee's pay info, specifically for QuickBooks Desktop:
The second article mentions the direct deposit option can be deleted when you edit the employee's payroll info. This is the same area where you'll choose to pay them by paper check. Here's how:
1. In the Review and Create Paychecks window while paying employees, select the Open Paycheck Detail button.
2. Uncheck the Use Direct Deposit option.
3. Select Save & Close.
This last write-up offers additional info to change a direct deposit paycheck to a regular paycheck in QuickBooks Desktop Payroll.
I'm only a comment or post away if you have any other questions.
Hi there, @bgeorge1.
Thank you for posting here in the Community. I'm here to help you cancel direct deposit in QuickBooks Online.
If you want to cancel direct deposit temporarily, you can switch the payment method of your employees to paper check. You can enable it back later on if necessary.
There are two ways to update the information. First, you can do it directly from your payroll by changing the pay method.
The other one is by going through the employee profile. Please follow these steps:
If you want to opt out completely and use the paper check method, I recommend contacting our Payroll Support Team. They'll be able to assist you further with the cancellation.
You can reach them through these steps:
For additional reference, I've attached a link you can use to learn more about how to update a payroll bank account in QuickBooks: Change your payroll bank account.
Don't hesitate to provide additional details if you're referring to something else. The Community and I will be here to help you.