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How do I split a transaction to multiple invoices.

Hi, I am new to quick books so bare with me.

I have two invoices for two different jobs and happened to get paid by cheque on the same day, so I went and banked them but the bank I use always puts the cheque amounts together.

 

Consequently, I need to split one transaction but match it to the two invoices.

 

Can anyone help me? I know the basics but I read somewhere about deposits but they sounded complicated.

 

Many thanks

Jim

Solved
Best answer 03-29-2018

Accepted Solutions
Established Community Backer ***

Re: How do I split a transaction to multiple invoices.

@jimmybigfoot

 

You received checks to pay for invoices, do not worry about banking downloads


Use receive payments, check each invoice for that customer and receive the amounts. Make sure the account to be deposited to is undeposited funds.


then use make deposits when you get back from the bank. check off the two payments, select the bank account you deposited to, and insure the amount in QB matches the actual deposit, save.


THEN, when you download banking it just match the bank deposit to the QB deposit, if you use download banking.

View solution in original post

2 Comments
QuickBooks Team

Re: How do I split a transaction to multiple invoices.

Hi there, @jimmybigfoot,


Thanks for joining QuickBooks. I’m happy you reached out to us to help you match the check with multiple invoices.


QuickBooks Online only allows us to split a downloaded transaction into multiple categories. Based on the information you provided, you’ll need to match the check with the two invoices you created for the two jobs.


This is to prevent duplicate transactions and doubling your income. Here’s how:


1.    Click Banking on the left panel.
2.    Select the bank from the Bank and Credit Cards drop-down menu.
3.    In the For Review tab, locate the check.
4.    Click the check and click the Find match radio button.
5.    Select Open invoices from the Show drop-down menu.
6.    Set the dates.
7.    Select the two invoices.
8.    Click Save.


Once done, you can click the Sales tab on the left, click Invoices on the top, then make sure the status of the invoices has been updated from Open to Deposited. You can also run the Profit and Loss report (Reports> Business Overview) to confirm the amount in the income account has not been doubled..


To learn more about matching bank transactions to existing entries in QuickBooks, you can refer to this article: https://community.intuit.com/articles/1164872


Please reach out to me if you need assistance while working in QuickBooks.

 

Established Community Backer ***

Re: How do I split a transaction to multiple invoices.

@jimmybigfoot

 

You received checks to pay for invoices, do not worry about banking downloads


Use receive payments, check each invoice for that customer and receive the amounts. Make sure the account to be deposited to is undeposited funds.


then use make deposits when you get back from the bank. check off the two payments, select the bank account you deposited to, and insure the amount in QB matches the actual deposit, save.


THEN, when you download banking it just match the bank deposit to the QB deposit, if you use download banking.

View solution in original post

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