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Level 1

How do I print an invoice showing it has a balance due of $0? I can print the invoice showing it is paid. But the bottom still shows a Total amount.

I can print the invoice showing it as "PAID".  But the Total at the bottom still shows the total amount due.  I want it to print Balance Due = $0 at the bottom.  I've seen others done this way.  On screen at the bottom, outside the invoice information, it shows Balance = $0.  But this does not print.

Solved
Best answer 12-10-2018

Best Answers
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Level 8

Edit your invoice template in layout designer, from the f...

Edit your invoice template in layout designer, from the fields pallet select the footer tab, put a check at balance due and position where you like, save the template.

View solution in original post

7 Comments
Highlighted
Level 8

Edit your invoice template in layout designer, from the f...

Edit your invoice template in layout designer, from the fields pallet select the footer tab, put a check at balance due and position where you like, save the template.

View solution in original post

Level 1

Where is layout designer?

Where is layout designer?
Level 8

From the drop down where you pick your template select ed...

From the drop down where you pick your template select edit current template or new template, your template is opened in layout designer.
Level 1

Re: Edit your invoice template in layout designer, from the f...

I don't see the past "balance due" tab. How do I create that?

Moderator

Re: Edit your invoice template in layout designer, from the f...

Hello Gumby,

 

Thank you for posting here in the Community. I'd be glad to help you include the balance due when printing invoices in QuickBooks Desktop.

 

You can customize the template you use for the invoice showing the Paid status and include the balance due when printing.

 

Here are the steps:

 

  1. Click the Customers tab at the top menu bar.
  2. Click Customer Center.
  3. Select the customer name.
  4. Go to the Transactions tab.
  5. Double-click to open the invoice.
  6. Go to the Formatting tab.
  7. Click Customize Data Layout.
  8. Go to the Footer tab.
  9. Put a check mark on the box next to Balance Due.
  10. Click OK.

I'm also adding some screenshots for your visual guide:

 

 

 

For additional insights into the steps above, I suggest visiting the article I'm attaching below:

 

Use and customize form templates.

 

I'll keep an eye on your response if you need further help printing the balance due on this thread.

Level 1

Re: Edit your invoice template in layout designer, from the f...

I have updated this in the template and it now prints but it isn't taking the payment out and leaving a balance due. It list the total, then the balance due still shows the total even though I have received a payment???  How do I fix this?

QuickBooks Team

Re: Edit your invoice template in layout designer, from the f...

Hey there, @Concretegal

 

The good news is you've reached the right place, and I have the tools to help.

 

If the report is not printing correctly, there may be a communication issue between QuickBooks and the printer. To fix this, you need to run the PDF repair tool from your QuickBooks Tool Hub. Here's how:

  1. In the QuickBooks Tools Hub, select Program Problems.
  2. Choose QuickBooks PDF & Print Repair Tool (this can take a minute to load).
  3. Try printing the PDF from QuickBooks Desktop again.

If you're still hitting a snag, feel free to check out this article on printing issues in Desktop.

 

Please let me know if this gets you back to business. I'll keep an eye out for your response.

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