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How do I print an invoice showing it has a balance due of $0? I can print the invoice showing it is paid. But the bottom still shows a Total amount.

I can print the invoice showing it as "PAID".  But the Total at the bottom still shows the total amount due.  I want it to print Balance Due = $0 at the bottom.  I've seen others done this way.  On screen at the bottom, outside the invoice information, it shows Balance = $0.  But this does not print.

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Best answer 12-10-2018

Accepted Solutions
Established Community Backer ***

Edit your invoice template in layout designer, from the f...

Edit your invoice template in layout designer, from the fields pallet select the footer tab, put a check at balance due and position where you like, save the template.

5 Comments
Established Community Backer ***

Edit your invoice template in layout designer, from the f...

Edit your invoice template in layout designer, from the fields pallet select the footer tab, put a check at balance due and position where you like, save the template.

Established Member

Where is layout designer?

Where is layout designer?
Established Community Backer ***

From the drop down where you pick your template select ed...

From the drop down where you pick your template select edit current template or new template, your template is opened in layout designer.
Active Member

Re: Edit your invoice template in layout designer, from the f...

I don't see the past "balance due" tab. How do I create that?

QuickBooks Team

Re: Edit your invoice template in layout designer, from the f...

Hello Gumby,

 

Thank you for posting here in the Community. I'd be glad to help you include the balance due when printing invoices in QuickBooks Desktop.

 

You can customize the template you use for the invoice showing the Paid status and include the balance due when printing.

 

Here are the steps:

 

  1. Click the Customers tab at the top menu bar.
  2. Click Customer Center.
  3. Select the customer name.
  4. Go to the Transactions tab.
  5. Double-click to open the invoice.
  6. Go to the Formatting tab.
  7. Click Customize Data Layout.
  8. Go to the Footer tab.
  9. Put a check mark on the box next to Balance Due.
  10. Click OK.

I'm also adding some screenshots for your visual guide:

 

 

 

For additional insights into the steps above, I suggest visiting the article I'm attaching below:

 

Use and customize form templates.

 

I'll keep an eye on your response if you need further help printing the balance due on this thread.