How do you change the date of checks TO BE PRINTED if there are a lot?

Hi there, @c-mbrammer.

In QuickBooks Online (QBO), you can change the check's date by manually editing each of them. The option to batch update the info of the checks is unavailable. Once done, you now print your checks. 

You can also look for a third-party app that integrates with QBO to help you batch edit the checks. Here's how:

1. Head to the QuickBooks Apps store page.
2. From the search bar, enter a keyword of the feature you need. Example: Batch edit check's date. 
3. Then, press the Enter key on your keyboard.

Also, feel free to reach out to our Customer Care team to help you do any of your QBO tasks. Our live support operating hours are from Monday to Friday 6 AM to 6 PM and on Saturday 6 AM to 3 PM Pacific Time. 

If you need further assistance changing your check's date in QBO, feel free to post a reply below. I'm always here to help. 

What about desktop…..how do you change the date

Thank you for posting here on the Community page, Kallens55. 

I can guide you on how to change the data of the checks in Quickbooks Desktop.

You can go into the check register and change the date of each check.

1. Go to the Company tab.
2. Click Chart of Accounts.
3. To view the register, double-click the account. 
4. Click the checks you want to change the date. You can also check these handy articles that can guide you on how to print checks and common tasks in the chart of accounts:

•  Print checks one at a time or in a batch.
• Troubleshoot PDF and Print problems with QuickBooks Desktop
• Understand the chart of accounts in QuickBooks

Fill me in if you have additional questions or concerns about printing checks in QuickBooks Desktop. I'm always here to help. Take care always.

I can change the date before it prints but it changes it back as it prints to today’s date.   I’ve tried saving it and also creating it as a memorized check. But neither solves my problem. 

example…. I want to print a check with the date 9/15/2021.  I change the date from 9/12/2021 before I select print. The check number comes up in the left upper corner and I select print.  When the check finishes printing the date flips back to 9/12/2021   When you get the check out of the printer tray it also says 9/12/2021 not 9/15/2021. 

Thanks for adding more details, @Kallens55.

I know how disappointing it is when we're unable to get the output that we expect to see. Worry no more. I can help you change the check date and print it.

Let's update your settings for Checking and ensure that you ticked the Change check date when non-cleared check is printed box in the company preference.

Here's how:

1. From the Edit menu and then select Preferences.
2. Go to Checking and then choose Company Preferences.
3. Tick the Change check date when non-cleared check is printed box.
   
   
    
4. Hit OK.

Well done! You can now print the checks with the date entered. For more information about updating check details, you can reference this article: Create, modify and print checks.

In addition, I'll free this resource as your future reference in case you find some hurdles with printing in the future: Troubleshoot Issues with Printing and .PDF Files.

Should you need more assistance or have other concerns with printing checks, feel free to comment below. I'll respond as swiftly as I can. Stay safe and more power to your business!

Thank you....Thank You...THANK YOU!!!

I spent 2 days trying to figure this out. 

I had changed the "default date to use for new transactions" and that didn't work.

I didn't see the "change check date when non-cleared check is printed".   You saved me days of agony.

I guess the setting must have changed in a recent up-date.

Best Wishes and Blessings to You!!

In my company settings the box is checked for change check date when non-cleared check is printed and it still prints the current date.

Hi @4425, I'll help print your checks with the correct date.

Let's perform a few troubleshooting steps to determine why you're unable to change the date of non-cleared checks before printing them. I'll show you how.

A. To Rebuild Data

1. Go to File.
2. Click Utilities.
3. Select Rebuild Data.
4. Click OK.

B. To Verify Data

1. Go to File.
2. Click Utilities.
3. Select Verify Data.
4. Click OK.

Here's a link you can read to learn more about the troubleshooting steps: How to Fix Possible Data Damage on your Company File in QuickBooks Desktop?

You may also read this reference with the topics to use while working with your check transactions: A Series of Articles that Covers Check-related Tasks in QuickBooks.

Don't hesitate to post a comment below if you have other questions about printing checks in QuickBooks. I'm always around, ready to help. Take care and stay safe!

Thank you but that did not fix the problem.  Any other suggestions?

Thanks for trying out the steps to fix the problem, 4425.

I've got another troubleshooting you can try to resolve this. You can use the QuickBooks Tool Hub to fix the issue. 

Here's how:

1. Close the QuickBooks software.
2. Download the QuickBooks Tool Hub file and save it to your preferred location. 
3. Run the QuickBooksToolHub.exe file.
4. Proceed to install and agree to the terms and conditions.
5. When the install finishes, double-click the icon on your Windows desktop to open the tool hub.

Note: If you can't find the icon, do a search in Windows for QuickBooks Tool Hub and select the program.

Then, run the QuickBooks PDF & Print Repair Tool by following the steps below:

1. Using the same file you downloaded (QuickBooks Tool Hub), select Program Problems.
2. Choose QuickBooks PDF & Print Repair Tool.
3. Try printing the check again and see if it resolves the problem.

If you get the same result, follow Steps 2 to 7 in this article according to the order listed: Troubleshoot PDF and Print problems with QuickBooks Desktop.

Reach back out to me how the steps work. I'll be right here if you need more help.

Hello GlinettC,

I am having the exact same problem as the Original Poster. I have followed all of the suggestion you have made so far:

Re-Booted the PC

Ensure the box "Change check date when non-cleared check is printed"

Rebuild and Verify File

I also ran the QB Tools Hub PDF & Print Repair tool as well as the Program Diagnostics also in the Tool Hub.

None of this has worked. No matter what I do I keep getting checks with today's date.

Please advise.

Thank You

I want to ensure you can print your checks with the correct date, @MicahD.

I appreciate you performing the solution provided by my colleagues above and updating us about the outcome of the steps. Since you continue to get the same result, this time, I recommend reaching out to one of our Customer Care Team. They have extra tools, like screen sharing, for further isolation. 

To reach them, here's how:

1. On your QuickBooks Desktop, go to the Help menu at the top.
2. Select QuickBooks Desktop Help. 
3. Type Contact Us in the search box. Then, click on Contact Us at the bottom. 
4. Select the way you wish to connect with support.

You can also check out this link for more information on how to contact them: Contact QuickBooks Desktop support. Ensure to review their support hours, so you'll know when agents are available.

For a guide on printing checks, you can check this article: Print checks one at a time or in a batch.

As always, you can visit our QuickBooks Community help website if you need tips and related articles in the future.

Please touch base with me here for all of your QuickBooks needs, I'm always happy to help. Wishing you all the best.

Hello,

So I tried unchecking the box "Change check date when non-cleared check is printed". This seems to have fixed the issue. If it's checked then it overrides whatever date you entered with today's date. But if you uncheck it then it uses the date that you entered on your check.

So I think I am good now. Thank You

That doesn't work. When I go to write a check in desktop, I put a future date in and the go to print and it changes the dang date to the day I am printing. WTH? How do you get the checks to print the date I want them to go out in the future? 

Hi there, @Gail5701.

I see how challenging it is on your end to print your check with the desired date. Let me help you with this.

Let's try turning the Change check date section in the Preferences. Here's how:

1. Go to the Edit, then Preferences.
2. Select Checking.
3. Choose Company Preferences, and tap the box of the Change check date when non-cleared check is printed to remove the checkmark.

After that, if the same issue persists, let's perform Verify and Rebuild Data in QuickBooks Desktop to find the most common issues and the rebuild tool fixes them.

You might want to change or void checks. You can read this article: Create, modify, and print checks.

Feel free to return here if you have additional questions about printing checks. I'll be willing to help. Keep safe.