How to switch Quickbooks role from Contractor to Employee in Quickbooks Time

I can guide you in switching your contractors to an employee, @JasperContracting.

When adding an employee as a contractor, you should enter a unique identifier, such as a syllable or character, to avoid having two people with the same name.

You can also change the name of the employee to a different one. Then, enter the real one for the contractor. 

Here's how: 

1. Go to Payroll from the left navigation bar, then choose Employees.
2. Click the name of the employee, then click Edit employee.
3. Go to the Pay tab, then change the name.

Once done, go to the Employment tab and change the status of the employee when needed. Then, follow the steps in adding a contractor in QuickBooks. 

For future reference, read through this topic to learn more about adding independent contractors and tracking them for 1099s in QuickBooks Online.

Let me know if you have more questions. I'll be here to answer them for you. 

Sorry you explanation confuses me.  It appears it is explaining how to change an employee to a contractor.  I need to do the opposite.

I appreciate you for coming back to the thread to add clarification about your concern about changing a contractor to an employee. With this, I'll ensure you can achieve the process by following the steps below.

Switching directly from the contractor role to an employee is currently unavailable. You'll have to first make the contractor inactive before the transition to an employee. This is to avoid duplicate details in your QBO account.

Here's how:

1. Sign in to your QuickBooks Online (QBO) account.
2. Click Payroll from the left menu and select Contractors.
3. Find and select the contractor you want to change.
4. Under the name of the contractor, click the drop-down beside Active and choose Mark as inactive.

Once done, you can now begin to add the inactive contractor as an employee. Beforehand, I suggest adding some characters or numbers after the name so you can save the information smoothly and without unexpected errors. Please follow the steps below:

1. Go to the Payroll menu at the left panel and choose Employees.
2. Click Add an employee button.
3. Add your employee’s name and email address. If you want them to enter their own personal, tax, and banking info, make sure Employee self-setup is on. QuickBooks will automatically email them an invite to QuickBooks Workforce. Your employee can enter their address, Social Security number, W-4, and banking info.
4. Click Add employee.
5. Fill in the other necessary field.
6. Click Save when finished adding info to a tab.

Lastly, you may refer to this article to view steps on how you can run several payroll reports that you can use to view useful information about your business and employees: Run payroll reports in QuickBooks Online Payroll.

Get back to me anytime if you have further clarifications about my steps. I'd love to help you more with that, JasperContracting. Have a good one! Take care!

Thanks. My issue is that I have done all that. I have the contractor inactive and have the employee setup in payroll. My issue is the QuickBooks time role still says contractor. So when I export, the hours do not come into payroll. Is there a way to change the role in QuickBooks time from contractor to employee?

Thanks for getting back to us and sharing more information, @JasperContracting.

Allow me to chime and share additional insights on how to change the role of your contractor to an employee in QuickBooks Time.

Since you export the hours, time flows into QuickBooks for payroll. You can review the time mapping and verify if you set them up correctly.

Here's how:

1. In QuickBooks Time, select the QuickBooks Payroll menu, then Preferences.
2. Under Other Options, select Payroll Item Mapping Tool.
3. On the Map Employees tab, choose an employee's name.
4. In each hour type column, select one payroll item. 

For more information, see this article: Set up your QuickBooks Time account in QuickBooks Online or QuickBooks Online Payroll.

Also, I'd recommend contacting our Customer Support Team. They have tools that can review and correct the mapping of your employee. To reach them, open this link: Contact QuickBooks products and services support.

Additionally, I'll be adding these articles that will guide you in managing your payroll data in QuickBooks:

• Enter a weekly timesheet in QuickBooks Online
• Export QuickBooks Time timesheet data to QuickBooks Online

Stay in touch by leaving a comment below if there's anything else you need. I'm always around to help you with QuickBooks.

You are explaining how to review the mapping of an employee time. The issue is the role in QuickBooks time says contractor not employee. It must get switched to employee before mapping will work. 

Hi there, JasperContracting.

Changes in QuickBooks Online should automatically import into QuickBooks Time. The sync log will display (Auto) next to the automatic imports.

You can try to manually import in QuickBooks Time by selecting the QuickBooks drop-down, then Import. If it's still showing as a contractor, you can report this behavior by contacting our QuickBooks Time Live Team. They can pull up your account and review the settings when needed to ensure the role will show as an employee.

When you add new employees or contractors to QuickBooks Online, they’re automatically added to QuickBooks Time. You can find them in My Team in QuickBooks Time. 

 Let me know how the contact goes by commenting below. I'll keep this post if you have follow-up questions. Take care and may you have a wonderful weekend ahead!

I have done everything as suggested and it won't allow me to enter in the social security number and says 

That doesn't look like the right Social Security number. Take a look and try again.

We appreciate you for joining the thread, @LizF2.

To help you enter your Social Security Number (SSN) and to make things clearer. You may encounter a prompt error while attempting to input your SSN if it has been duplicated or is being used by other employees.

Running the Employee Details report will show you whether there are any duplicates. As follows:

1. In the left panel, go to Reports.
2. Type in employee in the search tab and select Employee Details.
3. In the TAX INFO column check the SSN of each employee.

If you found a duplicate of the SSN you're trying to enter, we'll need to delete it so we can update and save it without encountering the same issue.

To perform this we'll need to go to:

1. Payroll Tab.
2. Select Employees, and below choose the employee that has the duplicate SSN when you check the report.
3. Their profile will then show up. In the Personal Info click the blue colored Edit word beside it.
4. Scroll down, and in the Social Security Number click View/Edit to remove the SSN.
5. Click Save.

After that, you can now proceed to enter your SSN. And if the same error persists, I recommend contacting QuickBooks Online Payroll Support. 

They can use the resources they have to check your account and assist you in identifying the underlying cause of your issue.

If you want to change your employees' info in your QuickBooks Online Payroll, you can read this article: Edit or change employee info in payroll.

For more questions about managing your employee details and anything related to it, never hesitate to reply to this post. Take care and have a good one!

I made him inactive as a contractor and it still wont let me enter his social security number. So the duplicate would be in an inactive contractor

Thanks for your prompt response and for providing an update, @LizF2.

Since you're still unable to enter the Social Security Number (SSN), I'd recommend contacting our QuickBooks Online Payroll Support Team for assistance. They have tools to check further into your account in a safe environment and find possible solutions. 

Here's how:

1. Go to Help (?), then click Contact Us.
2. Please enter your question and select Let's talk.
3. Review and Select from the following: Ask the community, Have us call you, or Chat with us.
   
   
   

Please know that when contacting our support, ensure you reach out to them during their available hours.

Loop me in if you have other QBO-related concerns, specifically on payroll forms. I'd be glad to assist you. Take care always.