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How we use AI

BusinessInvoicing
done right

Cleaner books, faster payments, and confident decisions—get it all done without doing it all yourself. Intuit Intelligence does the work for you, tailored to your business, and always under your control.

7,500+ Capterra reviews1

Everything business, all on one platform

Integrated business tools help you automate the routine 
and do more in QuickBooks than ever before.

Intuit Intelligence

Time saved, work done

Intuit Intelligence, built into QuickBooks, is an AI partner that puts you in conversation with your business—helping you schedule and automate tasks, dig deeper into insights, and make confident decisions for the future.

Learn more
Intuit Intelligence chat showing: What was last month's profit?

15% average cost reduction when using QuickBooks, powered by Intuit Intelligence2

Accounting

Accurate books without the effort

Manage every bill and expense in one real-time view of spending. Intuit Intelligence learns your preferences and handles categorization automatically, so all you need to do is review and post.

Learn more
Person working on accounting tasks at a laptop.
Payments

Get paid faster with less follow-up

Send invoices, accept all major payment methods, and let Intuit AI nudge late payers automatically so cash flow keeps moving without the awkward follow-up emails.

Learn more
Sample invoice for $1,322.60 with a Pay online button.
Payroll

Take the manual effort out of payday

Manage time tracking, payroll, and books in one place. Review team hours on the go and give them self-serve access to pay stubs, tax forms, and timesheets.**

Learn more
Auto Payroll panel showing two enrolled employees.
Customers

Build your sales pipeline

Manage leads and referrals with streamlined follow-up from Intuit Intelligence, using insights that help you stay connected and close the next sale.**

Learn more
Two people talking in a hat shop.
Inventory

Get ahead of demand

Track stock and fulfillment automatically as you sell. See what’s popular and generate purchase orders instantly to replace manual counts with more time to make sales.**

Learn more
Inventory alerts: out of stock and low in stock items.
Project Management

Keep costs under control

See how every project is tracking to stay on time and maximize profits. Intuit AI pre-fills key details and tracks industry-specific metrics to save manual work upfront.**

Learn more
Project Management panel showing a landscaping redesign project ready to start.
Sales Tax

Stay ready for filing

Automate sales tax as you sell. Track payments and refunds automatically to stay compliant with the latest CRA requirements and meet every deadline with confidence.

Learn more
Sales Tax panel showing $14,554.00 with 17% growth and categorized totals.
Reporting

Dig deeper into your data

Make informed business decisions with easy-to-use reports and AI-powered insights. See where you’re making money, create budgets, and keep stakeholders in the loop.

Learn more
Expenses chart trending up 15% with a Finance AI insight callout.

Customers save 13 hours monthly on average when using Intuit Intelligence3

Steve Ashton, President & CEO of Ashton Construction, standing in front of his shop.

"With Intuit AI, I see right away where there's a potential issue instead of having to dig for it."

Steve Ashton, President & CEO,Ashton ConstructionBow Valley, Alberta
Explore more features

Let's build your custom view

Answer two questions to see relevant features for your business size and current needs.

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What are your business needs?

Hang on, we're personalizing the page just for you

  1. Analyzing business needs
  2. Populating features
  3. Finishing up

Intuit Intelligence goes deeper than all-purpose AI to provide actionable insights grounded in 40+ years of real financial outcomes and the patterns of 7 million businesses like yours.

Learn more

Find a plan that’s right for you

EasyStart

Build your financial foundation

Was$30

$3/mo

Save 90% for 6 months*

1 user

Plus access for your accountant

Intuit Intelligence

  • Categorizes your transactions
  • Flags potential tax issueswith Sales Tax AI
  • AI chat for instant insightsBetaLimited queries per month

Top features:

  • Run general business reports
See all features

Plus

Boost efficiency and profitability

Was$110

$11/mo

Save 90% for 6 months*

Up to 5 users

Plus access for your accountant

Intuit Intelligence

  • Finds and fixes errorswith Accounting AI
  • Sources leads and follows upwith Customer AI
  • Creates invoices in bulk, automaticallyBeta

Everything in EasyStart, and:

  • Run enhanced business reports
  • Plan budgets
  • Track inventory
  • Project profitability
  • Multi-currency
  • Track classes and locations (up to 40)
See all features

Built for scale

Advanced

Scale with greater customization

Was$220

$22/mo

Save 90% for 6 months*

Up to 25 users

Plus access for your accountant

Intuit Intelligence

  • Gives tailored financial insightswith Finance AI
  • Pre-fill details to start work fasterwith Project Management AI
  • Customize dashboards with personalized KPIs and metrics to measure what matters mostNew

Everything in Plus, and:

  • Customize user permissions and access
  • Workflow automation
  • Sync data from Excel
  • Revenue recognition
  • Track classes and locations (unlimited)
  • Priority support and on-demand training
  • Backup and restore your data
See all features

Compare all features

EasyStart

$30$3/mo

Plus

$110$11/mo

built for scale

Advanced

$220$22/mo

Intuit Intelligence
Intuit Intelligence
FeatureEasyStartPlusAdvanced
Automates your expense categorization with improved accuracy.IncludedIncludedIncluded
Gives personal, contextual answers to drive growth—and helps automate workflows.BETAIncludedIncludedIncluded
Create custom automations with Intuit Intelligence via chat, or select a suggested template to automate tasks you do often.BETAIncludedIncludedIncluded
Catch errors quickly and stay compliant with AI support that identifies discrepancies and provides recommendations for reconciliation.**IncludedIncludedIncluded
Automates workflows to keep your books clean and up-to-date.IncludedIncludedIncluded
Draft invoices for quick review through simple chat, and send prioritized payment reminders for unpaid items on approval.BETANot includedIncludedIncluded
Turn interest into new business automatically. Customer AI helps you manage leads, follow-ups, and proposals to help accelerate your growth.**Not includedIncludedIncluded
Surfaces trends, anomalies, and what's causing them in plain language, personalized to your business.Not includedIncludedIncluded
Make faster, data-backed decisions and plan for the future with an AI planning agent that analyzes progress toward your KPIs and delivers scenario planning specific to your business.**Not includedNot includedIncluded
Get projects started faster by automatically creating drafts with key details pre-filled.**Not includedNot includedIncluded
Accounting
Accounting
FeatureEasyStartPlusAdvanced
QuickBooks learns how you categorize income and expenses and then automatically matches and records transactions from then on.IncludedIncludedIncluded
Automatically sort business expenses into tax categories to keep more of what you earn.IncludedIncludedIncluded
Connect your bank accounts directly to QuickBooks to automatically sync transactions for accurate, real-time data.IncludedIncludedIncluded
Record transactions in other currencies without worrying about exchange rate conversions.IncludedIncludedIncluded
Easily track deferred revenue for accurate reporting and compliance.Not includedNot includedIncluded
Automatically track fixed asset values, access all fixed asset info in one spot, and get insights about what may come next.Not includedNot includedIncluded
Expenses
Expenses
FeatureEasyStartPlusAdvanced
When you pay vendors, QuickBooks records the transaction and matches it for you.**IncludedIncludedIncluded
Snap photos of your receipts and categorize them on the go.IncludedIncludedIncluded
Automatically track kilometres, categorize trips, and get sharable reports.IncludedIncludedIncluded
Organize and track your business bills online.Not includedIncludedIncluded
Sales & Get Paid
Sales & Get Paid
FeatureEasyStartPlusAdvanced
Customize estimates, accept mobile signatures, see estimate status, and convert estimates into invoices.IncludedIncludedIncluded
Accept credit cards and bank transfers in the invoice with QuickBooks Payments, get status updates and reminders.IncludedIncludedIncluded
Sales tax is calculated and tracked for you so you can file confidently with the CRA.IncludedIncludedIncluded
Automatically invoice clients who have regularly-scheduled orders.IncludedIncludedIncluded
Customer Hub
Customer Hub
FeatureEasyStartPlusAdvanced
Centralize all customer information and filter for insights with custom fields.IncludedIncludedIncluded
Keep an organized list of notes and to-dos for each customer—with automated reminders that you can assign to specific employees.IncludedIncludedIncluded
Capture referrals, testimonials, feedback, and work requests from your customers.Not includedIncludedIncluded
Track new leads and existing customer opportunities in one place—and view their status in the sales cycle.Not includedIncludedIncluded
Upload and store contracts and get e-signatures from your customers.Not includedIncludedIncluded
Create professional-looking proposals with your branding, custom fields, and e-signatures. Track status and set follow-up reminders to keep deals moving with ease.BETANot includedIncludedIncluded
Time
Time
FeatureEasyStartPlusAdvanced
Enter employee time by client/project and automatically add it to invoices.Not includedIncludedIncluded
Project Management
Project Management
FeatureEasyStartPlusAdvanced
See how every project is tracking, so you can control costs and maximize profit.Not includedIncludedIncluded
Automatically create projects and track work with continuous project cost allocation, helping keep you more on time and on budget.Not includedIncludedIncluded
Inventory
Inventory
FeatureEasyStartPlusAdvanced
Track products, cost of goods, see what’s popular, create purchase orders, and manage vendors.Not includedIncludedIncluded
Create and send purchase orders to your vendors whenever you need to buy supplies, then add it to a transaction so your books are up to date.Not includedIncludedIncluded
Keep track of items you agreed to sell to customers in the future.Not includedIncludedIncluded
Business Intelligence
Business Intelligence
FeatureEasyStartPlusAdvanced
Shows your historical cash flow and helps you plan for the future.IncludedIncludedIncluded
Tracks performance on your KPI scorecard using a library of pre-built metrics and custom KPIs.NEWNot includedBasicUnlimited
Consolidates key metrics into interactive dashboards with customizable charts and AI-powered summaries.NEWNot includedBasicUnlimited
Create budgets with real-time data you can collaborate with your team on.Not includedIncludedIncluded
Use your historical financial data to analyze trends and create projections of future outcomes, so you can make better-informed business decisions.Not includedNot includedIncluded
Build and save reports that are tailored to your business needs.Not includedNot includedIncluded
Seamlessly send data back and forth between QuickBooks Online Advanced and Excel for more accurate business data and custom insights.Not includedNot includedIncluded
Connected Platform
Connected Platform
FeatureEasyStartPlusAdvanced
Invite your accountant to access your books, control user-access levels, and share reports without sharing a log-in.1525
Enter transactions, record expenses, invoice customers, and send reports anywhere. QuickBooks automatically backs up your data to the cloud and syncs across all your devices.IncludedIncludedIncluded
Keep track of your high-level business performance, with real time updates on what needs your attention.IncludedIncludedIncluded
Eliminate manual data entry by integrating apps you already use with QuickBooks Online, so data flows in automatically, and you can see everything in one place.IncludedIncludedIncluded
Your work is automatically saved as you go. When you exit a page with unsaved changes, we'll remind you to save before you close.IncludedIncludedIncluded
Run and export reports including profit & loss, balance sheets, accounts payable and accounts receivable.GeneralEnhancedComprehensive
Create and manage users and pre-defined roles, assigning them specific access levels to various areas of QuickBooks.Not includedBasicCustom
Tailor QuickBooks to your business with custom fields that you can use to capture specific customer, vendor, employee, product, and service details.4412
Measure which products, services, and locations are generating the most revenue for your business—and which can be optimized to perform better.Not includedUp to 40Unlimited
Save time and mitigate risk with automated workflows and set reminders for improved cash flow and more.Not includedNot includedIncluded
Create invoices, enter, edit, and send multiple invoices faster.Not includedNot includedIncluded
Continuously and automatically back up your changes, restore a specific version of your company, and view version history.Not includedNot includedIncluded
Front-of-the-line support over phone and chat.Not includedNot includedIncluded

Tax deductions

Help avoid tax-time surprises

  • Share your books with your accountant or export important documents come tax time.
  • Easily organize income and expenses into tax categories.
  • Automatically sort business expenses into the right tax categories to keep more of what you earn.
Help avoid tax-time surprises

Multiple currencies

Manage your cross-border business

  • Pay and get paid in currencies of customers, vendors, or bank accounts that don't use your home currency.
  • Get automatic updates to currency conversions every 4 hours.
  • Add transactions in another currency and QuickBooks handles all currency conversions.
Manage your cross-border business

Revenue recognition

Stay consistent, compliant, and credible with automated revenue recognition

  • Automatically track and enter deferred revenue to your books—avoid manual work in spreadsheets and third party tools.
  • Get the most clear and accurate picture of your business health with better analysis and reporting.
Stay consistent, compliant, and credible with automated revenue recognition

Auto-track fixed assets

Automated fixed asset depreciation

  • Add fixed assets to QuickBooks by entering asset details or pasting data straight from a spreadsheet.
  • QuickBooks will automatically create schedules and record book depreciation for your assets at the end of each month.
  • View your fixed asset schedules in one place and easily change asset details.
Automated fixed asset depreciation

Auto-match transactions

Ditch the shoebox and save with a snap

  • Snap photos to add receipts on the go. Upload or email receipts to QuickBooks in seconds.
  • We'll match your receipts to existing expenses or create new expenses for you.
  • QuickBooks sorts your receipts into tax categories so you feel confident come tax time.
Ditch the shoebox and save with a snap

Receipt capture

Ditch the shoebox and save with a snap

  • Snap photos to add receipts on the go. Upload or email receipts to QuickBooks in seconds.
  • We'll match your receipts to existing expenses or create new expenses for you.
  • QuickBooks sorts your receipts into tax categories so you feel confident come tax time.
Ditch the shoebox and save with a snap

Mileage tracking

Make every kilometre count

  • Find on average 46% more deductions by logging kilometres driven.*
  • Automatically track kilometres with your phone's GPS.
  • Categorize business and personal trips and add trips manually.
Make every kilometre count

*Based on TY17 Self-Employed CA subscribers that have identified >$0 in income and >$0 in business expenses.

Bill management

Simplify bill management

  • Organize and track your business bills and invoices in QuickBooks.
  • See what you owe, when, and to who, at a glance.
Simplify bill management

Estimates

Get hired with professional estimates

  • Customize estimates to fit your brand and business needs.
  • Accept mobile signatures and instantly see estimate status.
  • Convert estimates into invoices with ease.
Get hired with professional estimates

Invoice and payments

Look professional and get paid fast

  • Accept all credit cards and bank transfers, right in the invoice.*
  • Track invoice status, send payment reminders, and match payments to invoices, automatically.
  • Create professional custom invoices with your logo that you can send from any device.
Look professional and get paid fast

*Additional terms & fees required. Only credit card payments in Canadian dollars can be accepted.

Sales and sales tax

Keep sales in sync no matter how you get paid

  • Connect to the e-commerce tools you love including Shopify.*
  • Track sales tax on income and expenses so you know where you stand and how much you owe.
  • Sales Tax AI flags duplicate transactions and suggest tax categories — ready for you to review.
Keep sales in sync no matter how you get paid

*Additional terms and fees may apply for third-party apps

Enter time

Enter employee time and billable hours

  • Record employee time by client or project and automatically add it to invoices.
  • Get QuickBooks Payroll for integrated payroll and time tracking tools.**
Enter employee time and billable hours

*Enter time is not available in QuickBooks Self-Employed or Easy Start **Additional terms, conditions, and fees may apply.

Project profitability

Organize projects with a clear view of profits

  • Track all time expenses on your projects and view outstanding payments and unbilled work.
  • Understand the full scope of a project by tracking non-billable time for each project.
Organize projects with a clear view of profits

Inventory tracking

Stay stocked for success

  • Track products, cost of goods, and receive notifications when inventory is low.
  • See what's popular, create purchase orders, and manage vendors.
  • Import from Excel or sync with Amazon, Shopify, eBay, and more*.
Stay stocked for success

*Additional terms & fees may apply for third-party apps

Budgeting

Always know whether you're on the right track

  • Create and manage budgets from scratch, by uploading from a spreadsheet, or sync with Excel using spreadsheet sync*.
  • Track your performance in relation to the budget in dollars and percentages.
  • Make the right decisions for your business based on your budgets managed in QuickBooks with up-to-date performance data.

*Spreadsheet sync is only available with QuickBooks Online Advanced

Data sync with Excel

Automatically sync your spreadsheets

  • Avoid manual errors and have confidence in your data by seamlessly connecting Advanced and Excel.*
  • Use pre-made templates, build consolidated reports for multiple companies, and refresh your data in a single step.
  • Work with your data how you want, and create flexible workflows with familiar tools.
Automatically sync your spreadsheets

*Spreadsheet Sync: Automatic refresh requires setup and will update workbooks or individual sheets every time you open the workbook or login to Spreadsheet Sync.

Reports

Know your business at-a-glance

  • Run and export reports including profit & loss, expenses, and balance sheets.
  • Avoid surprises by easily tracking cash flow and reporting on your dashboard.
  • Share a professional-looking summary of your finances with your business partners.
  • With Advanced, build customized dashboards to measure performance, and create custom charts to track and monitor gross revenue, net profit, or expenses by class or location.
Know your business at-a-glance

Workflow automation

Automate key accounting tasks

  • Set reminders for transactions like invoices, payments, or deposits with a due date.
  • Notify customers when their payment has been received.
  • Route invoices through on pre-set approval flows quickly.
Automate key accounting tasks

Batch invoices and expenses

Do less manual work

  • Create invoices 37% faster with batch invoicing.*
  • Import and send hundreds of invoices and expenses at once.
Do less manual work

*QuickBooks Online Advanced – Batch Invoicing and Create Invoices 37% Faster claim: Based off of tests comparing QuickBooks Online regular invoice workflow with QuickBooks Online Advanced multiple invoice workflow. Number of invoices imported depends on the number of transaction lines in the .CSV file. Customers received remuneration for participating in the tests.

Backup and restore

Easily restore QuickBooks data

  • Have peace of mind knowing your data is saved automatically and regularly.*
  • Restore to a previous time period, so if data is entered incorrectly for any reason, you can quickly make the fix.
  • No need to pay for extra software or services to keep and restore your data.
Easily restore QuickBooks data

*QuickBooks Online Advanced – Automatic data backup and recovery: QuickBooks Online uses technical and administrative security measures such as, but not limited to, firewalls, encryption techniques, and authentication procedures, among others, to work to maintain the security of your online session and information.

Premium support

Expert guidance whenever you need it

  • Access to a dedicated team that's behind you every step of the way.
  • Front-of-the-line support routed via phone and online chat.
Expert guidance whenever you need it

More ways to get started

Solo and freelance businesses

QuickBooks Lite starts at $20 $2/mo

  • Invoices and payments
  • Sales and sales tax
  • Basic reports
Choose Lite Learn more

Mid-size business plans

Dedicated support and tools built to handle complex workflows as your business grows. Speak to an expert about what is right for your business.

Solutions built for businesses like yours

New business

Handle your books and your first tax season with confidence.

Learn more

Small business

Manage daily finances, pay your team, and stay on top of bookkeeping.

Learn more

Mid-size business

Streamline complex operations and manage your team in one integrated system.

Learn more

Construction and trades

Build with a connected workflow from project setup to job costing to final invoice.

Learn more

Professional
services

Smart financial management so you have more time for your clients.

Learn more

Wholesale and manufacturing

Simplify operations while managing inventory, sales and cash flow.

Learn more

MAKE THE MOST OF YOUR DATA

Connect with hundreds of pre-built integrations

  • Synder logo
  • eBay logo
  • Wix logo
  • Shopify logo
  • Square logo
  • PayPal logo
  • Amazon logo
  • Etsy logo
  • Talentroom logo
  • Rewind logo
  • LiveFlow logo
  • Expensify logo
  • Knowify logo
  • Fishbowl logo
  • Fathom logo
  • Buildertrend logo
  • Keeper logo
  • Syft logo
  • Dext logo
  • Method logo
  • Synder logo
  • eBay logo
  • Wix logo
  • Shopify logo
  • Square logo
  • PayPal logo
  • Amazon logo
  • Etsy logo
  • Talentroom logo
  • Rewind logo
  • LiveFlow logo
  • Expensify logo
  • Knowify logo
  • Fishbowl logo
  • Fathom logo
  • Buildertrend logo
  • Keeper logo
  • Syft logo
  • Dext logo
  • Method logo

FAQs

What is QuickBooks?

QuickBooks is financial management software for Canadian freelancers, small businesses, and growing companies. It helps you organize your finances in one place, whether you're just starting out or scaling up your operations.
Through Intuit Intelligence, QuickBooks provides automated insights and tools to help you:

  • Track income and expenses
  • Create and send professional invoices
  • Accept online payments
  • Run payroll for your team
  • Manage inventory levels
  • Run financial reports
  • Connect your bank accounts and business apps
What is QuickBooks Online?

QuickBooks Online is accounting software that lets you manage your business finances on the web or through a mobile app. It is designed for small businesses and growing companies that need to access their data and stay organized from any device. As Quickbooks Desktop is no longer available to new users, QuickBooks Online is now the default version of the application.
Use QuickBooks Online to:

  • Get real-time access to your books on a computer, tablet, or mobile device
  • Automatically sync bank transactions and categorize expenses
  • Collaborate with your accountant or bookkeeper online
  • Receive automatic updates without manual installs
What features does QuickBooks Online include for small businesses?

QuickBooks includes a suite of business tools built for Canadian small and medium-sized business owners to manage their finances in one place.

Use these features to help run your business:

  • Invoicing: create and send professional invoices and accept online payments
  • Expense tracking: categorize spending and snap photos of receipts
  • Payroll: pay your team and manage tax deductions
  • Financial reports: run profit and loss reports, balance sheets, and cash flow statements
  • Inventory management: track stock levels and costs
  • Time tracking: log billable hours and add them to invoices
  • Tax tools: stay organized for GST/HST filing
  • CRM tools: manage customer data and communication while tracking business relationships
Is QuickBooks right for my small business?

QuickBooks offers flexible plans designed for Canadian businesses of all sizes, from sole proprietors to teams of 50 or more. The right plan for your business depends on your team size and the specific features you need.

Visit our pricing page to compare the features of our QuickBooks plans, or check out a more in-depth guide on subscription levels.

Can QuickBooks support growing or mid-sized businesses?

Yes, QuickBooks is designed to grow with your company. As your needs change, you can unlock tools to manage more complex operations.

Use these features to scale your business:

  • Multi-user access: invite your team and assign custom roles and permissions
  • Advanced reporting: run financial reports and track cash flow
  • Inventory management: track stock levels and create purchase orders
  • Payroll: pay your team and manage tax deductions across provinces
  • CRM tools: manage leads and track business relationships

Integrations: connect with the business tools your company relies on to keep your data synced.

Learn more about how QuickBooks supports mid-sized business management.

See more frequently asked questions
Is there a monthly fee for QuickBooks?

Yes, QuickBooks Online is a subscription-based service with a monthly fee that varies by plan level. This structure ensures you always have access to the latest features and automatic updates without manual installs. Plans range from entry-level options for sole proprietors to more advanced tiers for growing businesses. Discounts are often available for new subscribers.

For current rates and a side-by-side feature comparison, visit our pricing page.

What QuickBooks plan should I use?

The best QuickBooks plan depends on your business stage and the specific tools you need to stay organized. Every plan includes core features like income tracking and professional invoicing.

Choose a plan that fits your needs:

  • EasyStart: ideal for sole proprietors and freelancers who need to track income and expenses
  • Essentials: adds bill management and access for up to 3 users
  • Plus: includes inventory tracking, project management tools, and access for up to 5 users
  • Advanced: built for growing businesses that need custom financial reports and automated workflows, with access for up to 25 users

See our pricing page for current rates and a side-by-side feature comparison.

Does QuickBooks handle payroll in Canada?

Yes. QuickBooks Payroll is a complete payroll software that helps you pay your team and stay compliant with Canadian tax requirements. It is designed to manage payroll tasks from one place, ensuring your data stays synced with your books.

Use QuickBooks Payroll to:

  • Automate CPP, EI, and federal income tax deductions
  • Pay employees and contractors through direct deposit
  • Prepare and file T4 slips and Records of Employment (ROE)
  • Give employees access to pay stubs with the QuickBooks Workforce app

Payroll is available as an add-on to your QuickBooks subscription or as a standalone product.

How does QuickBooks handle invoicing?

QuickBooks simplifies how you create, send, and track professional invoices to help you get paid faster. Everything syncs automatically to your books, so no double entry is needed.

Use our invoicing tools to:

  • Create custom, branded invoices in minutes
  • Accept online payments through credit card, debit, or bank transfer
  • Set up automatic payment reminders for unpaid invoices
  • Schedule recurring invoices for regular customers
  • Track which invoices are paid, overdue, or in progress
  • Convert estimates into invoices with one click
Can QuickBooks track my business expenses?

Yes. QuickBooks Online automatically imports and categorizes transactions from your connected bank accounts and credit cards to help reduce manual data entry. Accurate expense tracking helps you stay organized for tax time and provides a clear view of your cash flow.

Use the QuickBooks Online expense tracker to:

  • Snap photos of receipts: Use the QuickBooks mobile app to capture receipts and link them to your transactions
  • Automate categorization: Set rules to automatically categorize recurring business expenses
  • Track mileage: Log business trips automatically to stay ready for tax deductions
  • Separate spending: Keep business and personal expenses organized and separate
See more frequently asked questions
Can QuickBooks generate financial reports?

Yes. QuickBooks Online includes built-in financial reports that you can run at any time to get a real-time view of your business performance. These reports help you stay organized and make data-backed decisions without waiting for a month-end review.

Standard reports available in most plans include:

  • Profit and Loss: See your income and expenses to understand your profitability
  • Balance Sheet: View a snapshot of your company's assets, liabilities, and equity
  • Cash Flow Statement: Track the funds entering and leaving your business
  • Accounts Receivable and Payable Aging: Manage unpaid invoices and upcoming supplier payments
  • Sales by Customer or Product: Identify your top-selling items and high-value buyers
  • GST/HST Summary: Keep your sales tax data ready for CRA filing

For growing businesses, QuickBooks Online Advanced offers custom dashboards, in-depth reporting and KPIs for deeper visibility into performance.

Does QuickBooks track inventory?

Yes. QuickBooks' inventory management features help Canadian product-based businesses manage stock levels and costs from one place. This built-in capability ensures your financial records and balance sheets stay accurate as your inventory moves.

Use these tools to help run your business:

  • Track quantity on hand in real-time to prevent overselling
  • Set low-stock alerts so you know exactly when to reorder
  • Track cost of goods sold (COGS) automatically with every sale
  • See your total inventory value on your financial reports

Inventory management is available on the QuickBooks Online Plus and Advanced plans.

How does QuickBooks AI automation save time?

QuickBooks uses Intuit AI to give you the support of a larger team with instant answers and automated workflows tailored to your business. By handling complex tasks and surfacing relevant insights, these tools help you stay focused on your goals while keeping your business moving forward.

These AI capabilities include:

  • Accounting AI: Helps you work more efficiently by automating bookkeeping and transaction categorization while flagging anomalies to help keep your books accurate.
  • Finance AI: Provides instant answers about your financial performance and analyzes data against your plans to help you drive profitability.
  • Customer AI: Tailors your outreach by identifying new leads in your inbox and drafting personalized follow-ups to help you build your sales pipeline.
  • Project Management AI: Streamlines your bid-to-profit cycle by automatically creating project drafts and monitoring your progress in real-time.
  • Sales Tax AI: Uses automated workflows to correctly categorize products and reviews your returns for errors to help ensure compliance before you file.

Your access to specific Intuit AI tools depends on your QuickBooks Online plan.

What apps and platforms integrate with QuickBooks?

QuickBooks Online integrates with over 450 apps so you can connect the tools you already use and manage your finances from one place.

Popular integrations for Canadian businesses include:

  • Payments: Accept payments through PayPal, Stripe, and Square
  • E-commerce: Sync sales data from Shopify, WooCommerce, and Amazon
  • Payroll and HR: Manage your team with Canadian-specific tools like Wagepoint and Nethris
  • CRM: Connect customer details from Hubspot and Salesforce
  • Time tracking: Log billable hours with QuickBooks Time or Harvest

You can browse and connect apps directly from the QuickBooks App Store inside your account.

Can I migrate data from my current software to QuickBooks?

Yes. QuickBooks Online supports data migration from most major accounting platforms and spreadsheet-based systems. This helps you maintain your historical records while transitioning to a more automated workflow.

Use our tools to simplify your transition:

  • Supported platforms: Easily move data from Xero, FreshBooks, Wave, Sage, Excel, or Google Sheets.
  • Complimentary migration: You can migrate up to two years of business data for free (additional years are available for a fee).
  • QuickBooks Desktop to Online: Use our built-in migration tool to securely transfer your chart of accounts, customer and vendor lists, and transaction history directly into your new account.
See more frequently asked questions
Is QuickBooks easy to learn?

Absolutely. QuickBooks Online is designed for small business owners, not accountants, so you don't need a bookkeeping background to get started. The platform provides a guided experience to help you manage your finances with confidence from day one.

Getting up to speed is straightforward with our built-in resources:

  • Guided setup: A welcome guide walks you through connecting your bank and configuring your chart of accounts.
  • Support centre: Access help articles, video tutorials, and step-by-step guides.
  • In-product tips: Follow simple, on-screen prompts and "show me how" tutorials that explain features as you use them.
  • Expert community: Access support from thousands of certified ProAdvisors across Canada for local expertise, or add QuickBooks Live Bookkeeping for one-on-one help from a professional.
Is my data secure with QuickBooks?

Yes. QuickBooks uses bank-level security to protect your business data and privacy. By storing your records in our secure cloud environment, you are protected from data loss caused by local hardware failure, theft, or physical damage.

Security features include:

  • Industry-standard 256-bit SSL encryption for all data in transit
  • Multi-factor authentication (MFA)
  • Automatic cloud backups: your data is never stored on a single device
  • Role-based access controls: you decide who can see what with custom user permissions
  • 24/7 proactive monitoring from Intuit's dedicated security team
Does QuickBooks work for freelancers and self-employed Canadians?

Yes, QuickBooks offers plans built specifically for freelancers, consultants, and self-employed Canadians. The platform helps you stay organized throughout the year and ensures you are ready when it is time to file with the CRA.

For self-employed users, QuickBooks helps you:

  • Separate expenses: Automatically categorise business and personal spending to stay organised for tax time.
  • Track mileage: Use your phone's GPS to log business trips and capture every deductible kilometre.
  • Manage invoicing: Create professional invoices and accept online payments to get paid faster.
  • Estimate sales tax: Keep track of your GST/HST so you can prepare for filing

The EasyStart plan is the most common entry point for freelancers. Visit our pricing page to compare features.

How does QuickBooks compare to other accounting software?

QuickBooks is the most widely used accounting platform for small businesses in Canada and is a leading choice for mid-size businesses. While the best software depends on your specific goals, QuickBooks is often preferred for its all-in-one ecosystem and native Canadian compliance.

Here is how it stacks up against common alternatives:

  • QuickBooks vs Xero: Both are cloud-based; however, QuickBooks is often chosen for its native, CRA-compliant payroll and a larger Canadian app ecosystem for deeper customization.
  • QuickBooks vs FreshBooks: FreshBooks is known for simple, invoice-focused workflows; QuickBooks provides more robust double-entry accounting and advanced reporting for businesses with complex needs.
  • QuickBooks vs Wave: Wave offers a basic entry-level tier for startups, but QuickBooks provides more advanced automation—including the support of Intuit Intelligence—and greater scalability as your business adds employees.

The best choice depends on your business size, budget, and which features you need to stay organized.

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