Invoicing is the process of sending a formal, itemized document requesting payment after you provide a product or service.

• It serves as an official record of the sale for both you and your customer.
• It outlines exactly what was purchased, the cost, and the deadline for payment.

Even though sometimes they’re used interchangeably, these terms represent different stages of a transaction:

• Invoice: this is the request for payment that you send to a customer.
• Bill: this is what your customer receives.
• Receipt: The proof of transaction sent after the payment is successfully completed.

To remain compliant with the CRA and ensure your clients can claim tax credits, your invoices must include specific details. These include:

• Business name and contact information.
• The invoice date.
• The customer's name (mandatory for totals over $30).
• A brief description of the goods or services sold.
• The total amount paid or payable.
• The terms of payment.
• Your Business Number (BN) and the exact amount of GST/HST/PST charged (or a clear statement that taxes are included).

Invoicing software digitizes and automates your entire billing process. Here is what happens behind the scenes:

• Securely stores your customer data and product pricing.
• Populates an invoice with just a few clicks.
• Tracks the document's status in real-time (delivered, opened, paid).
• Automatically updates your accounting ledgers in the background.

The primary benefit is getting paid faster with significantly less manual effort. Key features include:

• Customizable, professional templates
• "Pay Now" buttons directly on the digital invoice
• Automated payment reminders and recurring billing schedules
• Built-in AI to predict entries and auto-categorize expenses

No, you do not need to juggle multiple apps. QuickBooks is an all-in-one solution that seamlessly combines powerful accounting software with built-in invoicing.Because they are integrated, every sent invoice or received payment automatically updates your cash flow statements, completely eliminating double data entry.

Creating an invoice takes just a few clicks. Simply follow these steps:

• Navigate to the Sales tab and click "Create Invoice."
• Select your customer from a drop-down menu (or add a new one).
• Choose the products or services provided.
• Let QuickBooks automatically calculate the appropriate provincial taxes.
• Instantly email the invoice to your client directly from the platform.

Yes! Unlimited invoicing is built directly into every QuickBooks Online plan. There are no additional monthly fees or per-invoice charges to create and send bills to your customers.

You can try the full QuickBooks experience completely free for 30 days.

Yes, QuickBooks is built specifically to handle Canadian tax requirements. The software automatically:

• Calculates GST, HST, and PST based on your customer's province or territory.
• Tracks the taxes you collect on invoices and pay on expenses.
• Generates CRA-ready reports for tax time.

Yes, you can put your billing on autopilot. For clients on retainers or subscription schedules, you can:

• Set up recurring invoices that are generated and emailed automatically on chosen dates.
• Configure automated email reminders for overdue bills.
• Gently nudge customers to pay without having to manually track them down.

Yes, tracking who owes you money is effortless.

• By enabling QuickBooks Payments, your invoices include a "Pay Now" button.
• As soon as a client pays online via credit card, Apple Pay, or bank transfer, the software instantly tracks the transaction.
• It marks the invoice as paid and automatically matches the deposit to your bank feed, eliminating manual reconciliation.

Chasing late payments is a major pain point for growing businesses, but software handles the heavy lifting.

• Enabling digital payments directly on the invoice helps businesses get paid up to 4x faster than paper invoicing.
• Automated reminders act as a polite, digital collection agent.
• It systematically manages your overdue accounts so you never have to send an awkward follow-up email yourself.