How to delete users?

You are logged in as an admin user? 

I don’t want to pay for past employees that no longer use the app. How can I do that?

Hello there, Barbro.

What app are you referring to so I can walk you through the detailed steps on how to remove or inactivate your employees.

If you're referring to QuickBooks Desktop, you can inactivate your employees that no longer work for the company. However, you can't them if they have pending transactions or a balance. Inactivating them will not show up on your reports and every time you run payroll.

Here's how: 

1. Open your QuickBooks Desktop company file.
2. Go to the Employees menu and select the Employee Center. 
3. From the list of employees, select the first employee to inactivate.
4. Right-click on the employee's name and select Delete Employee. 
5. Select OK to confirm the deletion. 

If you're not paying the employee, for the time being, you can unselect them in the Enter Payroll Information window when you run payroll. 

If you're using QuickBooks Online, you can follow the steps in these articles on how to manage your employees: 

• Add, edit, or inactivate an employee
• Process or run payroll

Any additional information about the app you're using is much appreciated. Feel free to post your reply below if you need more help. You take care and have a great day!

how do I delete a user in QBO? the user screen is clogged up with a bunch of users which we don't need anymore. The links above don't help resolve that. 

Thanks for reaching out to us here in the Community, @sancrisme. 

You unable delete users that have created transactions. What you can do is change it into inactive instead. Then change their password to something that can't be guessed.

If you're referring to QuickBooks Desktop, you can inactivate your employees that no longer work for the company.

Here's how: 

1. Open your QuickBooks Desktop company file.
2. Go to the Employees menu and select the Employee Center. 
3. From the list of employees, select the first employee to inactivate.
4. Right-click on the employee's name and select Delete Employee. 
5. Select OK to confirm the deletion. 

If you're not paying the employee, for the time being, you can unselect them in the Enter Payroll Information window when you run payroll.

If you're using QuickBooks Online, you can follow the steps: 

1. Sign in to QuickBooks with a user profile that has permission to manage users.
2. Select Settings ⚙.
3. Select Manage users.
4. Find the user you want to delete. Then select the arrow icon in the Action column.
5. Select Delete.
6. In the confirmation window, select Delete again.

Keep in mind, deleting a user is permanent. But you can still view their history in the audit log. 

For your reference, you may check out these articles for more information: 

• Add, edit, or delete accounts in QuickBooks Desktop

• QuickBooks Desktop Users and Restrictions 

If you have any other questions or concerns, feel free to post below. Thank you for your time and have a nice day. 

Is this feature available? I have Quickbooks POS desktop 19.0 and would like to hide users from the login screen. They are all in the security group I have named "terminated" and have no rights. But it's cluttering up the login dropdown list. I've searched and can't find the answer anywhere. Thanks!