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dubeysai
Level 2

1099 correction after submission to IRS

after submission of 1099 to IRS client came back stating that he need to correct 1099 like need to change tin number, recipients name. What can be the better option to correct 1099? Can we create a new 1099 and void the incorrect 1099? then submit to IRS? 

Solved
Best answer January 22, 2021

Best Answers
Rose-A
Moderator

1099 correction after submission to IRS

I'd be glad to help and provide you some information regarding correcting 1099 in QuickBooks, dubeysai.

 

At this time, QuickBooks Online only allows you to file your 1099 once. However, any updates or corrections can be made in a printed copy and sent in by mail to the IRS.

 

Here's how to file the amended form:

 

  1. Order 1099-NEC IRS forms online at IRS Online Ordering for Information Returns and Employer Returns or over the phone at 800-829-3676.
  2. Fill out the 1099-NEC form and be sure to select the Corrected checkbox.
  3. Once done, mail the form to the IRS.
  4. After that, mail the recipient copy to your contractor as soon as possible so that they can file their taxes.

 

Please refer to the IRS general Instructions for Certain Information Returns for the information you'll need to prepare. Additionally, you can visit this link for more details about this process: How to correct or change 1099s in QuickBooks

 

In case you need help with printing your 1099s, here's an article for your reference: Create and file 1099s using QuickBooks Online. On the same link, you'll find the steps on how to E-file your forms as well as a guide on how to check the filing status.

 

I want to make sure your concern is fully addressed and I'm here to provide further assistance if you have any other 1099 questions or QuickBooks related concerns. Have a great rest of the week!

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10 Comments 10
Rose-A
Moderator

1099 correction after submission to IRS

I'd be glad to help and provide you some information regarding correcting 1099 in QuickBooks, dubeysai.

 

At this time, QuickBooks Online only allows you to file your 1099 once. However, any updates or corrections can be made in a printed copy and sent in by mail to the IRS.

 

Here's how to file the amended form:

 

  1. Order 1099-NEC IRS forms online at IRS Online Ordering for Information Returns and Employer Returns or over the phone at 800-829-3676.
  2. Fill out the 1099-NEC form and be sure to select the Corrected checkbox.
  3. Once done, mail the form to the IRS.
  4. After that, mail the recipient copy to your contractor as soon as possible so that they can file their taxes.

 

Please refer to the IRS general Instructions for Certain Information Returns for the information you'll need to prepare. Additionally, you can visit this link for more details about this process: How to correct or change 1099s in QuickBooks

 

In case you need help with printing your 1099s, here's an article for your reference: Create and file 1099s using QuickBooks Online. On the same link, you'll find the steps on how to E-file your forms as well as a guide on how to check the filing status.

 

I want to make sure your concern is fully addressed and I'm here to provide further assistance if you have any other 1099 questions or QuickBooks related concerns. Have a great rest of the week!

View solution in original post

dubeysai
Level 2

1099 correction after submission to IRS

Thank you very much @ RoseMarjorieA. It helped me. However I still need some more help to complete this issue.

Can we print 1099 NEC copy A from Quick books and mail that copy to IRS or are we required to order copy A from the IRS website?

 

Thank you for your help.

IamjuViel
QuickBooks Team

1099 correction after submission to IRS

Hello there, @dubeysai.

 

You can reprint a copy of 1099 NEC copy A if you use QuickBooks in e-filing your 1099 forms. However, if you file your 1099 NEC outside QuickBooks you'd want to secure a preprinted form and use it when reprinting your 1099 NEC copy A. Here's how:

  1. Purchase your 1099 Kit  
  2. Prepare your 1099s in QuickBooks.
  3. When complete, choose the Print and mail option.
  4. Check if the forms align properly by selecting Print sample on blank paper.
    • If it doesn't look good, close the page and proceed to step 5. If it looks good, select Print then Print again.
    • If the alignment is not correct, choose No, it doesn't line up.
  5. Align the form using the Horizontal and Vertical field. Once done, choose Print another sample on blank paper.
  6. Choose Print, then Print again.
  7. Mail copies to your contractors by the IRS delivery deadline. 

     

On the other hand, since you have to make necessary changes to your client's 1099 form, you'd want to work directly with the IRS to make a manual amendment to their 1099 form. You can refer to this IRS article for the step-by-steps in instructions in preparing your 1099 forms: Form 1099-NEC - Internal Revenue Service.

 

Get back to us here if you have other questions about managing your 1099 and other year-end forms in QuickBooks. I'm always here to help. Take care and have a good one.

Tina Y
Level 2

1099 correction after submission to IRS

I had to make a correction for one 1099-NEC and have found the resources with the IRS to be very cumbersome.  In their resources, they have the downloadable version of the form and the instructions for making the corrections, but the copy to be sent to the IRS is in RED and the IRS makes it very clear that you are not allowed to submit the red version.  I have been unable to find the non-red version that is scannable and allowed for submission to the IRS.  Are you able to provide this in blank form?  It would be much appreciated!

MirriamM
Moderator

1099 correction after submission to IRS

Welcome to the thread, @Tina Y.

 

You can visit this IRS website to get the form you need in making corrections for 1099-NEC: https://www.irs.gov/pub/irs-pdf/f1099nec.pdf. From there, you can enter the correction needed as well as the instructions when amending.

 

For more information about form 1099-NEC, Nonemployee Compensation, read this helpful website from the IRS: https://www.irs.gov/forms-pubs/about-form-1099-nec.

 

In case you'll be doing some corrections on your 1099-Misc form, see this link for guidance: https://www.irs.gov/pub/irs-pdf/f1099msc.pdf.

 

If there's anything else you need help with concerning 1099, let me know. I'll be around to assist. Take care and have a wonderful day ahead.

Tina Y
Level 2

1099 correction after submission to IRS

Hi Miriam - 

Thanks for the response.  I'm still no clear though as the link you led me to is the same link I've already found on the IRS site.  In the instructions, it states very clearly that the red portion of the form (the one that is for submitting to the IRS) is not a valid version and they will not accept this.  Thus, my confusion.  I am able to complete the other portions of the form, but not the one that I actually need.  Does this make sense?  I'm very unclear as to what to do with the red portion as the instructions say that it cannot be scanned and will not be accepted.  Is it just because it's in soft copy form and they are forcing me to print it in black and then mail in?  If it's as simple as this, I will do that, but I'm just not clear on that part of it.  Thanks for all your help!

SarahannC
Moderator

1099 correction after submission to IRS

Hello there, Tina Y.

 

Let me provide further clarification about the 1099 form.

 

I can see the importance of completing the portion that you need. You're right that it's because it's in soft copy, that's why it's showing as red. Once you print the form, it'll show as black. As you mentioned above, you can also force to print it in black. It ensures the red portion will not reflect in the correction you've made.

 

Here are the articles that you check for additional reference:

 

 

If you have other questions, please feel free to post another one in the comment section. Take care and stay safe always.

Tina Y
Level 2

1099 correction after submission to IRS

Ok, thanks so much for that clarification.  As usual, the IRS isn't exactly the best in being clear with their information and directions.  I think it all finally makes sense.  Thanks again!

Will B
Level 1

1099 correction after submission to IRS

Thank you so much for helping with this. I was up until midnight researching the answer. I sent out a 1099 to one my client's contractors with an incorrect amount. I found this out after I filed all my client's 1099s electronically with the IRS. Apparently the correct amount, according to the contractor, is less than the $600 threshold. Do I just send in a corrected 1099 with the corrected amount, even though its less than the threshold or do I void it and send it in? Also, I take it I don't have to send in a 1096 with the corrected 1099? Thank you so much from a rookie!

JonpriL
Moderator

1099 correction after submission to IRS

Hello @Will B,

 

Normally, instructions for filing your 1099 form is mandated by your agency. With this, I'd still recommend contacting them for the instruction of you how you can file the correction. Or if it is needed to submit one since the total payments made are below the threshold.

 

In the same manner, here's an article you can read to learn more about how you can connect with them: Internal Revenue Service Payroll Tax Compliance.

 

On top of that, I've got you this helpful article for guidance in preparation for the 2020 tax season: 2020 Year-End Resources.

 

If there's anything else that I can help you with, please let me know by leaving any comments below. I'll be here to lend a hand.

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