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Level 1

card reader for quickbooks online on desktop

I have a portable, bluetooth card reader and Quickbooks online. Is there any way to use the chip or swipe card reader directly from my PC? Currently I have to create the sale on the PC then open up the Go Payment app on my phone to take the payment. I realize I can create the sale on the app too but it's easier on the PC! If I can't use the portable reader, what are my options?

9 Comments
Highlighted
QuickBooks Team

card reader for quickbooks online on desktop

You've come to the right place, @Julee0717

 

I can share some details about having a chip or swipe card reader that will be connected directly to your PC to take a payment.

 

Great news! QuickBooks Online now offers a USB card reader. You can now swipe a card on your computer.  To learn on how to order it, please check out this link: USB credit card reader with QuickBooks Online.

 

Once you already have it, you can swipe a credit card by following these steps:

  1. Click the Plus icon (+).
  2. Select the Receive Payment.
  3. Fill out the payment details on the Sales Receipt or Receive Payment screen.
  4. Select Enter credit card details.
  5. Select the Process payment when saving.
  6. Choose Swipe Card, and swipe the card through the reader as shown in the picture onscreen.
  7. Select Save.

To learn more about this process, please refer to this article: Use a USB credit card reader with QuickBooks Online.

 

There you have it!

 

Feel free to reach back out to me if you need additional assistance with this concern. I'm always here to lend a hand. Wishing you and your business continued success. 

Highlighted
Level 1

card reader for quickbooks online on desktop

Thank you for the reply. Are there any plans to add a chip reader to this device? I thought that chip readers were safer than swiping?

Highlighted
Moderator

card reader for quickbooks online on desktop

I'd be happy to assist you today, Julee0717.

Let me provide you with some information about card readers in QuickBooks Online.

 

For QuickBooks Online we do have Swipe reader and Chip reader for receiving payments through our GoPayment.

 

Both readers are safe. We have implemented streamlined bank-level security in protecting your information, making sure that your information is yours alone. Rest assured we at Intuit place great value in safety and security.

 

You can more details about our chip reader here: https://quickbooks.intuit.com/blog/whats-new/gopayment-emv-chip-card-reader/.

 

Drop a line if you need assistance with QuickBooks in the future. To reach us, please follow these steps:

 

  1. Sign in to your QuickBooks Online Company.
  2. Click (?) Help at the upper right corner.
  3. At the bottom, click on Contact us.
  4. Type in your concern then hit Continue.

Don't hesitate to let me know if you have other concerns. I'll be around.

Highlighted
Level 1

card reader for quickbooks online on desktop

By swiping the card, are we charged a higher processing fee?

Highlighted
QuickBooks Team

card reader for quickbooks online on desktop

Thanks for joining us here, Shane8.

 

Swiping cards will be charged 2.4% of the total amount of the transaction + 25¢ per transaction. Let me get you this link for a comparison chart: https://quickbooks.intuit.com/payments/pricing/.

 

I'll be around if you need anything else.

 

 

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Level 3

card reader for quickbooks online on desktop

Am I correct that for a USB connection ONLY card swipers will work (none of the list of compatible USB devices are chip readers).  For a chip reader you are required to use a bluetooth connection?  Is there any way to get a chip reader to work on a desktop, our business can't use a phone app to take payments, but the chip readers primarily are for the phone app not for the merchantservices website.

Highlighted
Moderator

card reader for quickbooks online on desktop

I appreciate you for joining the thread, @TaxCatSC.

 

I just wanted to let you know that I responded to your other post. In order to keep the conversation streamlined and provide you with the best resolution, I'll ask that you post any follow-ups there.

 

Just in case you haven't been notified of the new response, here's the link:

 

https://quickbooks.intuit.com/learn-support/en-us/account-management/re-card-reader-for-desktop/01/4....


 I’ll be right here ready to help you. Have a good one.

Highlighted
Level 1

card reader for quickbooks online on desktop

I already have quickbooks. If i already have it can i just get the card reader?

 

Highlighted
QuickBooks Team

card reader for quickbooks online on desktop

Thanks for joining this thread, @Claytons12.


To get the card reader, you’ll have to sign up for a QuickBooks Payments account and then place the order to get one. Let me show the steps to subscribe.

 

  1. Go to the Gear icon at the top and choose Account and Settings under Your Company.
  2. Tap the Payments menu in the Account and Settings section.
  3. This will open another window where you can select the Learn more option (QuickBooks Payments).
  4. Then, follow the onscreen instructions to complete the process.

Once done, click this link to order the device: Mobile payments.

 

For an overview on how to receive payments towards an invoice or sales receipts, check out the following article: How do I?

 

If you have any clarifications or other concerns, post a comment below. I’m here to answer them for you. Have a great rest of the day.

 

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