Problem with the report "Transaction List by Vendor"

Thanks for sharing the details with me, @Anonymous.

You’ll want to adjust the date of the report to All. That way, it'll show all the classes. Then, look for the year 2019 transactions for reference. Let me show you how in your QuickBooks Desktop (QBDT) software.

Here's how:

1. Go to the Reports menu.
2. Select Reports Center.
3. Type Transactions List by Vendor from the search field.
4. Click Run to open the report.
5. Select Customize from the top menu.
6. Click the Filters tab.
7. Select Class from the filters menu.
8. From the Class drop-down menu select Multiple classes and choose the class of your choice then click OK. 

You can also check this link for more details in customizing reports in your QBDT software.

Once done, you can memorize the report to save its current settings. This way, you won’t have to customize it in case you need to run it again in the future.

Let me know if you have other concerns about reports in your QBTD software @Anonymous, it’s always my pleasure to help you anytime. Have a great day ahead.

Hello @Anonymous,

Let's run the QuickBooks Utility tools so you can open and customize the Transaction List by Vendor report without any issues. Doing so, QuickBooks will automatically run a quick repair and fix possible data damage on your company file.  I'll show you how.

A. To Verify Data

1. Go to File.
2. Click Utilities.
3. Select Verify Data.
4. Click OK.

B. To Rebuild Data

1. Go to File.
2. Click Utilities.
3. Select Rebuild Data.
4. Click OK.

In addition, here's an article you can read to learn more about the QuickBooks tools: Verify and Rebuild Data in QuickBooks Desktop.

Lastly, I've also included this helpful article for ideas about the other vendor reports you can customize: Customize vendor reports.

Keep me updated in the comments if you have any other questions. I'll be here to lend a hand.

Good Afternoon, @Anonymous. 

Thanks for reaching back out to the Community. By the video that you've provided to me, it indicates that this is a data integrity issue. Anytime an unfocused report is showing blank or incorrect data, it predicts that there is damage to your file. However, since you've already tried our Verify and Rebuild Data tool, I recommend using our QuickBooks File Doctor to help resolve this issue. 

Here's how: 

Step 1: Download and install QuickBooks Tool Hub

1. Close QuickBooks. 
2. Download the QuickBooks Tool Hub. 
3. Follow the on-screen instructions to install. 
4. Double-click the icon on your Windows desktop to open the tool hub. 

Step 2: Run QuickBooks File Doctor

1. Pick the Company File Issues tab within the tool hub. 
2. Press Run QuickBooks File Doctor. 
3. From the drop-down menu, choose your company file. 
4. Select Check your file (middle option only) and then Continue. 
5. Enter your QuickBooks admin password and then tap Next. 

If this doesn't help, then I suggest contacting our Customer Support Team. They'll have additional tools to look further into your account to get you back on track. 

If you have any other concerns, don't hesitate to ask. Take care!

Thanks for coming back, @Roberto Verde. I'm here to answer all your questions. 

Yes, the steps provided by my colleague @Candice C to configure data issues should work for QuickBook Desktop Pro 2020. 

I appreciate you sharing your sentiments about your other posts. When the feature you're looking for isn't available in your current subscription, we always find ways and workarounds to help you achieve your goals. 

Also, the link she provided on her response was just a proposal in case you'd like to upgrade your subscription to a higher version and not redirecting you to a paid tech support. 

Here in the Community, we can assure you that we will do our best to help you and other customers in any way we can. And making sure that contacting a paid tech support would be the last resort. 

Lastly, I'm adding a link here to make sure you'll have the best resource that you can use as a reference in the future. I'd recommend you visit our QuickBooks Desktop Articles hub to get related topics such as running and customizing reports in QBDT. 

Feel free to message again if you have more concerns. We're always delighted to be of your service at any time. Take care. 

Thank you for getting back to us here on the Community page, @Anonymous.

Allow me to join the thread and share additional information about running the Transaction List by Vendor report in QuickBooks Desktop (QBDT) Pro 2020.

Yes, QBDT Pro 2020 is supported when filtering Transaction List by Vendor report. However, when the class is added as a line item, the transactions won't show up on the report. The report is a transaction type thus the class will only be displayed if it's added at the upper part of the whole transaction.

I've added these screenshots as your visual references.

As a workaround, you can add the class at the upper part of the transaction's page or on the Memo field. Once done, the information will appear in the Memo column.

You can also read the information from this article to learn more about running and customizing reports in QBDT.

If you need to export your reports to Excel in the future, this link also shares the detailed instructions. Consider reading them during your free time: Export reports as Excel workbooks in QuickBooks Desktop.

Let me know if you have any other questions. I'm always here to help. Keep safe!

Thanks for sharing additional details, @Anonymous.

As my colleague Angelyn_T shared above, classes in the Transaction List by Vendor report will show classes if there were added in the Class field of the transaction. Thus, you’ll want to ensure to enter a class from the Class field and not as a line item.

Additionally, regardless of which QuickBooks Desktop (QBDT) version you’re using, they all have the same Transaction List by Vendor report. To learn more about reports in your QBDT software, I’ve collected these resources that you can use for reference:

• Understand reports
• Customize reports in QuickBooks Desktop

In case you have other follow-up questions about reports in your QBDT software, leave a reply in this thread with more details and I’ll swing back into action. Keep safe!

Hi there, @Anonymous.

Let me step in and assist you with your concern.

The class field will appear once you turn on the Use class tracking for transactions option in your Company References. That way, you can assign the class to the transaction, and not as a line item. You can follow these steps on how:

1. Go to the Edit menu.
2. Select Preferences.
3. Choose the Accounting tab.
4. Click Company Preferences.
5. Put a checkmark in the Use class tracking for transactions box.
6. If you want a reminder when you haven't assigned a class, select the Prompt to assign classes checkbox.
7. Click the OK button.

Once done, you can view the Class field on the top of the window when you create an invoice, sales receipt, estimate, and bill.

For more detailed information about setting up classes, you can read this article: Set up and use class tracking in QuickBooks Desktop.

Additionally, you can view this article for insights on how you can filter reports by class: Filter, sort, or total reports by Class in QuickBooks Desktop.

Please know that I'm always around here in the Community to help. Keep safe, and have a wonderful day.

Hello Roberto, great summary thank you!

I have a variation of the problem in this thread. When I create a "transaction list by vendor report" and click on "all" for dates, in the memo display line, it is blank. However, when i click on the detail, there is a detailed memo entered in the memo line. I exported the report into excel csv format, hoping it would bring it over, but no - its blank too. Same thing happens with different reports - "Sales by Customer Detail " and "Transaction List by Vendor". any ideas? thanks tom

You got me now, @Tkelly. I have some troubleshooting steps that will help you sort things out.

Missing data on your reports happen if your account isn't up-to-date. So, you'll need to make sure that the system is updated to its latest release. Doing this will give you a better experience and fix unusual issues like missing transactions on the memo line of your Transaction List by Vendor and Sales by Customer Detail reports.

If issue persist after doing that, I'd recommend running the Verify and Rebuild tools. This tool can help you resolve the transactions that are missing in the lists.

Here's how to verify data:
 

1. Go to the File menu, and select Utilities.
2. Choose Verify Data, then tap OK to close all windows. If you see “Your data has failed the integrity check”, you'll need to rebuild your file. If there are no problems with your data, you’re done.
    

If there are problems with your company file, you'll have to rebuild it.

Here's how:
 

1. Go to Files menu and select Utilities.
2. Choose Rebuild Data, and then click OK.
3. Tap OK to make a backup to prevent data loss along the process.
4. Hit OK to continue the rebuild process.
    

For more insights about the verify and rebuild process, you can check out this article: Verify and Rebuild data

I've also added this article to guide you how to modify reports in QuickBooks Desktop: Customize reports in QuickBooks Desktop.

Don't hesitate to tap the Reply button if you have further clarification about the troubleshooting process and I'll be sure to get back to you. Stay safe and have a good one!