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QuickBooks Desktop Enterprise
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Browse all the courses available to you on this page.

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Additional Resources

Useful tips

Get a wealth of useful information for small businesses. Read articles on topics like improving cash flow, hiring, payroll processing, legal counsel, KPIs to focus on, and more.

Learn more

QuickBooks Time Elite webinars

QuickBooks Time Elite lets your team track time from anywhere.¹ Learn more about what QuickBooks Time Elite can do for you and get small business tips in these webinars.

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Additional Resources

Useful tips

Get a wealth of useful information for small businesses. Read articles on topics like improving cash flow, hiring, payroll processing, legal counsel, KPIs to focus on, and more.

Learn more

QuickBooks Online Advanced webinars

In one hour or less, you can master QuickBooks Online Advanced features with our free, live webinars including deep dives, pro tips, and Q&A.

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Frequently asked questions

How do I take a QuickBooks training course?

Can I start and stop courses anytime?

Do I need to have QuickBooks on my computer to access the training?

Do I need a traning code to access the training

Getting Started and Setting Up

What version of QuickBooks Online is right for you?
Setting up your company account
Online banking setup
Credit card setup
Importing from QuickBooks desktop editions
Moving around QuickBooks Online

Getting help

Differences between QuickBooks Desktop and QuickBooks Online
Work with Lists and Inventory
Setting up and working with Lists
Cleaning up Lists: delete, edit, and merge
Setting up inventory in QuickBooks Online

Everyday Transactions

Using the Customer and Vendor Lists
Selling: invoices, sales receipts, invoice payments, credit memos, delayed charges, and customer statements
Purchasing: bills, bill payments, checks, expenses, credit memos, and tracking accounts payable vs. not tracking accounts payable
Voiding vs. deleting checks
Sales Taxes: set up, adjust, and pay
Banking: bank reconciliation and locating discrepancies

Understand Accounting

Really understanding your financial statements
Showing the Profit & Loss Statement by month or as a percentage of income
Setting up the Chart of Accounts
Using Cash vs. Accrual accounting
Entering general journal entries

Payroll

Setting up employees, deductions and company contributions
Setting up company payroll preferences
Tracking and invoicing time
Processing paychecks
Making tax deposits

Work with Reports

Customizing columns: add, reorder, delete, and resize
Saving report customizations
Setting up email schedules for reports

Advanced Features

Setting up users: administrator, normal, reports only and timesheet only
Assigning access rights and user levels
Using the Audit Log
Using classes and locations
Closing the books
Exporting to QuickBooks Desktop
Creating recurring transactions: scheduled and unscheduled

Customizing QuickBooks

Modifying important preferences
Creating and using custom fields
Setting up bank rules to make online banking easier
Using classes (for departments, locations, etc.)

Purchase Transactions, Tricks, and Workarounds

Lines of credit
Typical bill payment errors
Preparing 1099s at year-end
Employee and owner purchases
Prepaid expenses
Vendor deposits
Petty cash
Correcting improperly paid bills
Dealing with bounced checks to vendors
Voiding prior period checks

Sales Transactions, Tricks, and Workarounds

Finding and fixing typical errors in accounts receivable
Methods for handling customer deposits
Writing off bad debts
Customer under- and over-payments
Transferring customer credits
Using QuickBooks Online Payments to accept credit card payments
Setting up PayPal and using it to receive payments
Batch printing and emailing of invoices
Options for sending invoices and sales receipts
Processing NSF customer payments
Entering retail sales

Mastering QuickBooks Reporting

Advanced report customization
Budgets and forecasts
Management reports
Statement of cash flows
Job costing

Payroll Transactions, Tricks, and Workarounds

Issuing employee loans and advances
Changing payroll preferences
Deleting paychecks
Employee and owner reimbursements

Secrets Your Accountant Should Know

How to work in a bank register
Voiding prior period checks
Moving balances between customers and vendors
What you REALLY need to know to become an advanced user
Little known power features in all areas of QuickBooks

Advanced Tricks

Inventory adjustments
Working with inventory assemblies
Handling bank reconciliation errors
Zero-based checks
Fixing errors in all areas of QuickBooks

Accounting Basics

Definition of Accounting from a small business perspective
Explanation of why you need accounting
Financial statements:what are they?
What is an account?
Double entry accounting and how it applies to QuickBooks
Debits and credits…the essence of accounting

The Accounting Cycle (who does what and when?)

What is the accounting cycle and why is it important?
Daily accounting tasks
Weekly accounting tasks
Pay period accounting tasks
Monthly accounting tasks
Quarterly accounting tasks
Annual accounting tasks
Key tasks within each cycle demonstrated in QuickBooks
Closing the books
Restricting access to closed periods

Accounting Principles

Intro to accounting principles…the foundation of accounting
Reporting principle
Reliability principle
Comparability principle
Cost principle
Revenue principle
Matching principle
Applying the principles

Working with Your Accountant

Speaking the same language as your accountant!
Creating a client/accountant agreement
Methods for getting information to your accountant
Accountant's Copy Process
Special reports for your accountant (journal report, general ledger, transaction entry journal, and trial balance)

Accounting Basics in QuickBooks Online

The balance sheet and profit & loss statement
Working with account types
Setting up the chart of accounts
Management reporting vs. financial reporting
Working with subaccounts
Techniques to review account detail
Understanding debits/credits in common QuickBooks transactions (checks, invoices, payments, deposits, bills, bill payments, and journal entries)

More Accounting

Using account numbers
Setting up classes to segment financial statements
Budgeting and planning in QuickBooks
Cash vs. accrual accounting
Understanding and using retained earnings
Year-end closing entries
Finding prior year changes

Reviewing Numbers for Accuracy

Basic review techniques
Using QuickZoom as an investigative tool
Reconciling accounts to external documentation
Verifying numbers on key reports
Checking balances for accounts receivable, accounts payable, and inventory

Analyzing and Interpreting Data

Basic financial interpretations
Analyzing business trends
Interpreting variable expenses
Understanding and using key financial ratios (current ratio, return on equity, gross profit margin, and net profit margin)

Getting Started

Setting up your company
Moving around QuickBooks efficiently
Customize your Home Page
Getting help

Everyday Transactions

Selling: invoices, sales receipts, payments, deposits, credit memos, statement charges, and customer statements
Buying: bills, bill payments, checks, bills vs. checks, and credit memos
Inventory: purchase orders, receiving items, and adjusting inventory
Sales Taxes: setting up, adjusting, paying, and reporting sales taxes
Banking: reconciling bank accounts, locating discrepancies, and online banking

Special Transactions

Giving and receiving refunds
Voiding vs. deleting a check
Applying credit memos

Working with Lists

Special "Window" tricks
Cleaning up lists (delete, hide, and merge)
Sorting and customizing lists
"Collapsing" financial statements
Showing P&L by month, or as a percent of income

Understanding Accounting

Really understanding your financial statements
Setting up the Chart of Accounts
Changing and fixing the Chart of Accounts
Cash vs. Accrual accounting
Using general journal entries
Creating and using subaccounts
Using the Company Snapshot feature

Payroll

Setting up payroll
Entering year-to-date payroll information
Setting up employees
Creating payroll items
Tracking and invoicing time
Processing paychecks
Modifying paychecks
Making tax deposits
Preparing tax forms

Working with Reports

Adding, deleting, resizing, and reordering columns
Filtering and formatting reports
Saving reports and creating memorized report groups

Advanced Features

Using petty cash
Setting up QuickBooks on a network (multi-user)
Password protecting QuickBooks
Updating QuickBooks
Working with Microsoft Word and Microsoft Excel
Closing the books
Finding transactions quickly and other time saving features
Working with the Accountant's Copy feature
Protecting your QuickBooks data

Tips & Tricks

Keyboard shortcuts
Tailoring company preferences
Creating custom invoices and other forms
Adding logos and custom fields to forms

Tricky Transactions

Using online banking
Handling bounced checks...easily
Entering customer down payments/deposits
Creating automatic transactions (memorizing transactions)
Using credit cards

Customizing QuickBooks

Modifying important preferences
Customizing your home page
Modifying the Icon Bar
Creating and using custom fields
Using account numbers
Using classes (for departments, locations, etc.)

Sales Transactions, Tricks, and Workarounds

Setting up Price Levels
Sales Orders/backorders
Batch invoicing
Invoicing for billable costs
Complex sales tax situations
Creating and using estimates
Progress invoicing
Finding and fixing typical errors in accounts receivable
Two methods for handling customer deposits
Managing collections
Writing off bad debts
Customer under- and over-payments
Transferring customer credits
Working with multiple accounts receivable accounts
Entering retail sales

Purchase Transactions, Tricks, and Workarounds

Purchasing and accounting for fixed assets
Entering company loans with the Loan Manager
Lines of credit
Typical bill payment errors
Preparing 1099s at year-end
Employee and owner purchases
Prepaid expenses
Vendor deposits
Vendor refunds
Barter transactions
Voiding prior period checks
Using the cash flow projection tool

Items & Inventory

Expenses vs. Items
Inventory limitations
Inventory adjustments
Creating group items
Working with inventory assemblies
Units of measure

Advanced Tricks

When should you start over with a new file?
The limitations of QuickBooks
Handling bank reconciliation errors
Using multiple currencies
Fixing errors in all areas of QuickBooks

Complete Setup

Account setup: opening balances, special accounts, and opening balance equity
Completing setup: completing lists, setting up payroll
Two methods for entering transaction history
Checking the setup

Payroll Transactions, Tricks, and Workarounds

Correcting the setup of payroll items
Adding difficult payroll items
Using payroll effectively for job costing
Voiding/Reprinting paychecks
Handling special payroll deductions and payments
Preparing and adjusting W-2s
Employee loans
Setting up and tracking workers' compensation insurance
Net to Gross paycheck calculations

Mastering QuickBooks Reporting

Advanced report customization
Report types in QuickBooks
Importing and exporting reports
Using special fields to improve reports
Troubleshooting reports filters
Memorizing reports and creating report groups
Adding reports to the Icon Bar
Powerful techniques for modifying reports in Excel
Generating custom summary and transaction reports
Graphing QuickBooks data in Excel
Budgets and forecasts
Combining financial statements
Extending the QuickBooks database
Using advanced fields for reports (customer type, custom fields, and more!)

Unlocking the Power of QuickBooks

Deleting and archiving old transactions in your file
Remote access (access your company file through the internet)
Automating backups
Tricks to make QuickBooks run faster and more efficiently
Corrupt data files: how & why it happens, and what to do
Verify and rebuild company files

Importing and Exporting

Exchanging data between QuickBooks files
Importing and exporting lists
Importing and exporting customized forms
Using reports with multiple company files
Exchanging data between QuickBooks and other programs
Working with integrated applications
Using special Excel import feature

Secrets Your Accountant Should Know

Common client mistakes and their fixes
Closing the books
Getting information to and from your accountant
Finding changes made to closed periods
Understanding and using retained earnings
Discovering the quirks of QuickBooks journal entries
Using reversing journal entries
Year-end procedures
Using the Audit Trail and other reports to find errors
Cash basis financial statements
Special reports for your accountant
What you REALLY need to know to become an advanced user!
Little known power features in all areas of QuickBooks

Payroll...Before You Begin

The top 10 payroll mistakes to avoid
Know your payroll risks and responsibilities
Standard forms for new employees
Contractors vs. employees (when to use each)

Set Up

Information you need to get started
Using the Payroll Setup Wizard
Setting up employees
Adding compensation types (hourly, salary, bonus, etc.)
Setting up employee benefits (insurance, reimbursements, etc.)
Adding retirement benefits like 401(k) plans
Adding PTO (sick & vacation time)
Setting up federal taxes (Income tax, FICA, etc.)
Setting up the right taxes for your state
Reviewing your payroll set up
Entering payroll history
Customizing payroll
Creating payroll schedules
Understanding and adding payroll items
Creating unique and special payroll items

Running Payroll

Entering employee time
Running employee productivity reports
Preparing employee paychecks
Printing & modifying paychecks
Printing employee paystubs
Running payroll reports
Exporting payroll data to Microsoft Excel

Taxes & Tax Forms

Making tax deposits
Paying other payroll liabilities
Using E-file/E-pay to file forms and make payments electronically
Correcting & adjusting payroll liabilities
Preparing & filing your quarterly & annual tax returns (federal and state)

Special Transactions

Entering "net to gross" paychecks
Running unscheduled & termination paychecks
Handling unexpected changes during the year
Voiding paychecks
Tracking & paying employee commissions
Custom liability payments
Depositing tax refunds

Advanced Transactions

Handling unique expenses (e.g. employee & employer contributions to insurance)
Mapping payroll items to get meaningful financial statements
Job costing payroll
Tracking employee loans
Handling wage garnishments
Paycheck issues
Tracking payroll by "class"

Accounting Basics

Defining accounting from the small business' perspective
Why do you need accounting?
Financial statements: what are they?
What is an account?
Double entry accounting and how it applies to QuickBooks
Debits and Credits: The essence of accounting

Accounting Principles

Introduction to Accounting Principles
The Reporting Principle
The Reliability Principle
The Comparability Principle
The Cost Principle
The Revenue Principle
The Matching Principle
Applying the principles

Accounting Basics in QuickBooks

The Balance Sheet and Profit & Loss Statement
Working with account types
Setting up the Chart of Accounts
Management reporting vs. financial reporting
Working with subaccounts
Techniques to review account detail
Understanding debits/credits in common QuickBooks transactions

Reviewing Numbers for Accuracy

Basic review techniques
Using QuickZoom as an investigative tool
Reconciling accounts to external documentation
Verifying numbers on key reports
Checking Accounts Receivable, Accounts Payable, and Inventory balances

Analyzing and Interpreting Data

Basic financial interpretations
Analyzing business trends
Interpreting variable expenses
Understanding and using key financial ratios

The Accounting Cycle

What is the accounting cycle, and why is it important?
Daily accounting tasks
Weekly accounting tasks
Pay period accounting tasks
Monthly accounting tasks
Quarterly accounting tasks
Annual accounting tasks
Closing the books
Restricting access to closed periods

Working with Your Accountant

Speaking the same language as your accountant!
Creating a client/accountant agreement
Methods for getting information to your accountant
Accountant's Copy Process
Special reports for your accountant

More Accounting

Using account numbers
Setting up classes to segment financial statements
Budgeting and planning in QuickBooks
Cash vs. Accrual accounting
Understanding and using Retained Earnings
Year-end closing entries
Finding prior year changes

Valuable Resources Included with the Course

Glossary of Accounting Terms
QuickBooks Keyboard Shortcuts List
Summary of Account Types (and the financial statements they flow to)
A Debits and Credits "Cheat Sheet"
Financial Ratios List (and how they're calculated)
Sample Tax Calendar
List of Record-Keeping Requirements
Periodic Activities Checklist (avoid overlooking important tasks!)
Year-end Closing Checklist
Step-by-Step Summary of Exchanging Data with your Accountant
Help Guide for Creating a Client/Accountant Agreement (and assigning responsibilities)
Backup Log (to schedule and monitor timely backups)

Excel: The Basics

What are spreadsheets and workbooks?
Moving around in Excel
Understanding the Excel interface
Getting Help
Tips for exporting to QuickBooks

Working with Excel & QuickBooks Together

Sending reports to a new workbook
Transferring reports to an existing workbook
Moving and naming worksheets
Aligning, deleting, and inserting worksheets
Changing report headings
Selecting, moving, merging, and editing cells
Deleting columns and rows

Formatting in Excel

Creating the look you want
Adding borders
Number styles: Accounting vs. Currency
Using the Format Painter
Adding tab colors and comments
Freezing Panes (column and row heading show while scrolling)
Understanding date formats

Calculations and Formulas in Excel

Relative vs. absolute references
Creating and copying formulas
Array formulas
3-D formulas
Using the formula Error Checking feature

Summarizing and Analyzing Data in Excel

How to analyze numbers in Excel
Using the Count, Average, and Mean functions
Collapsing Excel reports (to hide and show relevant data)
Using the Auto-Outline feature
Filtering reports in Excel
Grouping and sorting data
Pivot Tables
Using the What-If Analysis tool

Real World Applications for Excel

Creating an amortization schedule
Building an expense reimbursement form
Speeding up bank reconciliations
Creating graphs of QuickBooks data (in Excel!)
Importing lists from Excel into QuickBooks
Importing IIF files into QuickBooks

Customizing Excel

Creating personalized toolbars
Building your own menus
Changing the screen layout
Password protecting Excel files
Setting the default format

Shortcuts and Saving Time in Excel

Creating macros to automate Excel steps
Mouse Shortcuts
Keyboard Shortcuts
Printing tips and tricks

Word: The Basics

What are files and templates?
Moving around in Word
Understanding the Word interface
Using different layout views
Getting Help

Working with Word and QuickBooks Together

Using the QuickBooks to Word link
Creating a letter from scratch
Converting an existing Word document
Modifying Word letter templates
Creating invoice cover letters
Fixing “missing information” errors

Word Techniques

Working with Word documents
Understanding document compatibility issues
Setting the Auto Recover options
Entering, selecting, dragging, dropping, cutting, copying, pasting, and deleting in Word
Using the built-in spelling and grammar checkers

Formatting in Word

Understanding and using the Home tab
Customizing fonts
Highlighting fonts
Using the format painter feature
Creating and using bulleted and numbered lists
Setting tabs, tab stops, and indents
Creating and using styles and style sheets
Adjusting margins
Setting page breaks
Printing word documents

Working with Document Objects in Word

Adding a company logo to letters
Re-sizing and re-positioning objects
Creating watermarks
Using Word symbols
Using and modifying clip art and other pictures
Working with tables
Importing tables from Excel
Inserting files
Adding “Hyperlinks” to documents, web pages, and spreadsheets

Customizing Word

Creating smart tags to use Word information in other programs
Creating personalized toolbars
Building your own menus
Changing the screen layout
Password protecting files
Setting the default format
Tracking changes in Word

Shortcuts and Saving Time

Using keyboard shortcuts to find information
Other keyboard shortcuts
Auto-correcting Word documents
Using different languages
Creating and using Word templates

Getting Started

Setting up your data files
Moving around QuickBooks...EFFICIENTLY

Everyday Transactions

Selling: invoices, sales receipts, payments, deposits, credit memos, statement charges, linking to 3rd party software, and customer statements
Buying: bills, bill payments, checks, bills vs. checks, and credit memos
Inventory: purchase orders, receiving items, adjusting inventory
Sales Taxes: setting up, adjusting, paying, and reporting sales taxes
Banking: reconciling bank accounts and locating discrepancies

Special Transactions

Giving and receiving refunds
Voiding vs. deleting a check
Applying credit memos

Working with Lists

Special "Window" tricks
Cleaning up lists (delete, hide and merge)
Sorting and customizing lists
"Collapsing" financial statements
Preparing P&L by month, or as a percent of income
Financial Statements
Really understand the QuickBooks financial statements
Setting up the Chart of Accounts
Changing and fixing the Chart of Accounts
Cash vs. Accrual accounting
Using general journal entries
Creating and using subaccounts
Combining financial statements

Payroll

Setting up payroll
Entering year-to-date payroll information
Setting up employees
Creating payroll items
Tracking and invoicing time
Processing paychecks
Modifying paychecks
Making tax deposits
Preparing tax forms
Summarizing payroll data in Excel

Working with Reports

Adding, deleting, resizing, and reordering columns
Filtering and formatting reports
Saving reports and creating memorized report groups

Advanced Features

Password protecting QuickBooks
Updating QuickBooks
Working with Microsoft Excel
Closing the books
Finding transactions quickly and other time saving features
Working with the Accountant's Copy feature
Protecting your QuickBooks data

Tips & Tricks

Keyboard shortcuts
Tailoring company preferences
Creating custom invoices and other forms
Adding logos and custom fields to forms

Tricky Transactions

Using online banking
Handling bounced checks...easily
Entering customer down payments/deposits
Creating automatic transactions (memorizing transactions)
Using credit cards

Enterprise Solutions Features

Assigning the administrator
Creating roles
Setting user access levels
Adding new users
Working in different user “modes”
Using inventory management features
Working with special report features

Getting Started

Setting up your data files
Moving around QuickBooks...EFFICIENTLY

Everyday Transactions

Selling: invoices, sales receipts, payments, deposits, credit memos, statement charges, linking to 3rd party software, and customer statements
Buying: bills, bill payments, checks, bills vs. checks, and credit memos
Inventory: purchase orders, receiving items, adjusting inventory
Sales Taxes: setting up, adjusting, paying, and reporting sales taxes
Banking: reconciling bank accounts and locating discrepancies

Special Transactions

Giving and receiving refunds
Voiding vs. deleting a check
Applying credit memos

Working with Lists

Special "Window" tricks
Cleaning up lists (delete, hide and merge)
Sorting and customizing lists
"Collapsing" financial statements
Preparing P&L by month, or as a percent of income
Financial Statements
Really understand the QuickBooks financial statements
Setting up the Chart of Accounts
Changing and fixing the Chart of Accounts
Cash vs. Accrual accounting
Using general journal entries
Creating and using subaccounts
Combining financial statements

Payroll

Setting up payroll
Entering year-to-date payroll information
Setting up employees
Creating payroll items
Tracking and invoicing time
Processing paychecks
Modifying paychecks
Making tax deposits
Preparing tax forms
Summarizing payroll data in Excel

Working with Reports

Adding, deleting, resizing, and reordering columns
Filtering and formatting reports
Saving reports and creating memorized report groups

Advanced Features

Password protecting QuickBooks
Updating QuickBooks
Working with Microsoft Excel
Closing the books
Finding transactions quickly and other time saving features
Working with the Accountant's Copy feature
Protecting your QuickBooks data

Tips & Tricks

Keyboard shortcuts
Tailoring company preferences
Creating custom invoices and other forms
Adding logos and custom fields to forms

Tricky Transactions

Using online banking
Handling bounced checks...easily
Entering customer down payments/deposits
Creating automatic transactions (memorizing transactions)
Using credit cards

Enterprise Solutions Features

Assigning the administrator
Creating roles
Setting user access levels
Adding new users
Working in different user “modes”
Using inventory management features
Working with special report features

Customizing QuickBooks

Modifying important preferences
Customizing your Home Page
Modifying the Icon Bar
Creating and using custom fields
Using account numbers
Using classes (for departments, locations, etc.)

Sales Transactions, Tricks, and Workarounds

Setting up Price Levels
Sales Orders/backorders
Batch invoicing
Invoicing for billable costs
Complex sales tax situations
Creating and using estimates
Progress invoicing
Finding and fixing common errors in accounts receivable
Two methods for handling customer deposits
Managing collections
Writing off bad debts
Customer under- and over-payments
Transferring customer credits
Working with multiple accounts receivable accounts
Entering retail sales

Purchase Transactions, Tricks, and Workarounds

Purchasing and accounting for fixed assets
Entering company loans with the Loan Manager
Lines of credit
Typical bill payment errors
Preparing 1099s at year-end
Employee and owner purchases
Prepaid expenses
Vendor deposits
Vendor refunds
Barter transactions
Voiding prior period checks
Using the Cash Flow Projection Tool

Items & Inventory

Expenses vs. Items
Inventory limitations
Inventory adjustments
Creating group items
Working with inventory assemblies
Units of measure

Advanced Tricks

When should you start over with a new file?
The limitations of QuickBooks
Handling bank reconciliation errors
Use multiple currencies
Fixing errors in all areas of QuickBooks

Complete Setup

Account setup: opening balances, special accounts, and opening balance equity
Two methods for entering transaction history
Checking the setup

Payroll Transactions, Tricks, and Workarounds

Correcting the setup of payroll items
Adding difficult payroll items
Using payroll effectively for job costing
Voiding/Reprinting paychecks
Handling special payroll deductions and payments
Preparing and adjusting W-2s
Tracking employee loans
Setting up and tracking workers compensation insurance
Net to Gross paycheck calculations

Mastering QuickBooks Reporting

Advanced report customization
Report types in QuickBooks
Importing and exporting reports
Using special fields to improve reports
Troubleshooting reports filters
Memorizing reports and creating report groups
Adding reports to the Icon Bar
Powerful techniques for modifying reports in Excel
Generating custom summary and transaction reports
Graphing QuickBooks data in Excel
Budgets and forecasts
Combining financial statements
Extending the QuickBooks database
Using advanced fields for reports (customer type, custom fields, and more!)

Unlocking the Power of QuickBooks

Deleting and archiving old transactions in your file
Remote access (accessing your company file through the internet)
Automating backups
Tricks to make QuickBooks run faster and more efficiently
Corrupt data files: how & why it happens, and what to do
Verify and rebuild company files

Importing and Exporting

Exchanging data between QuickBooks files
Importing and exporting lists
Importing and exporting customized forms
Using reports with multiple company files
Exchanging data between QuickBooks and other programs
Working with integrated applications
Using special Excel import feature

Secrets Your Accountant Should Know

Common mistakes and their fixes
Closing the books
Getting information to and from your accountant
Finding changes made to closed periods
Understanding and using retained earnings
Discovering quirks of QuickBooks journal entries
Using reversing journal entries
Understanding year-end procedures
Using the Audit Trail and other reports to find errors
Cash basis financial statements
Special reports for your accountant
What you really need to know to become an advanced user!
Little known power features in all areas of QuickBooks

Price Rules and Volume Discounts

Discover the differences between price levels and price rules
Set up and use price rules by customer type
Create seasonal/temporary sales
Manage price overrides and multiple price rules applied to the same sale
Set up and use volume discounts for your products

Getting Started with QuickBooks

Creating a new data file
Setting up customers and jobs
Accounts: opening balances, special accounts, and opening balance equity
Completing setup: completing lists and payroll setup
Two methods for entering transaction history
Checking the setup

Job Costing

Understanding items: the core of job cost tracking
Guidelines for getting job cost information from QuickBooks
Setting up items for accurate job costing
Tracking committed costs
Job costing payroll: wages, benefits, and taxes
Allocating owner and partner time to jobs
Running job profitability reports
Tracking company's gross margin on jobs
Using the Job Costing Center
Running job status reports
Two methods for tracking Work-in-Progress

Estimating and Invoicing

Estimating jobs in QuickBooks
Estimating fixed priced jobs
Memorizing estimates (how and why)
Progress invoicing against estimates
Three methods to enter and automate change orders
Batch invoicing
Invoicing construction draws
Using billing rate levels

Sales Transactions, Tricks, and Workarounds

Entering statement charges
Working with multiple accounts receivable accounts
Finding and fixing common errors in accounts receivable
Two methods for handling customer deposits
Retainage
Managing collections
Writing off bad debts
Customer under- and over-payments
Transferring customer credits
Tracking cost and sales of spec homes

Purchase Transactions, Tricks, and Workarounds

Vendor deposits
Preparing 1099s at year-end
Tracking liability certificates
Entering employee and owner purchases
Prepaid expenses
Vendor refunds
Barter transactions
Voiding prior period checks
Automating purchase orders for jobs

Payroll Transactions, Tricks, and Workarounds

Allocating benefits/taxes to jobs
Job costing salaried employees
Using payroll effectively for job costing
Handling special payroll deductions and payments
Tracking employee loans
Setting up and tracking workers' compensation insurance
Allocating owners' cost to jobs when they don't receive a paycheck

Mastering QuickBooks Reporting

Advanced report customization
Report types in QuickBooks
Importing and exporting reports
Using special fields to improve reports
Troubleshooting report filters
Memorizing reports and creating report groups
Adding reports to the Icon Bar
Powerful techniques for modifying reports in Excel
Generating custom summary and transaction reports
Graphing QuickBooks data in Excel
Creating budgets and forecasts
Combining financial statements
Extending the QuickBooks database
Using advanced fields for reports (job type, custom fields, and more!)

Reports for Job Cost

Gross margin reports for open and closed jobs
Estimate vs. actual reports
Running unpaid/paid bills reports for jobs
Job Cost by Vendor reports
Time tracking reports
Even more job cost reports!

Customizing QuickBooks

Modifying important preferences
Customizing your home page
Modifying the Icon Bar
Creating and using custom fields
Using account numbers
Using classes (for departments, locations, etc.)

Unlocking the Power of QuickBooks

Deleting and archiving old transactions in your file
Remote access (accessing your company file through the internet)
Automating backups
Tricks to make QuickBooks run faster and more efficiently
Corrupt data files: how & why it happens, and what to do
Verify and rebuild company files

Importing and Exporting

Exchanging data between QuickBooks files
Importing and exporting lists
Importing and exporting customized forms
Creating reports from multiple company files
Exchanging data between QuickBooks and other programs
Working with integrated applications
Using the special Excel import feature

Secrets Your Accountant Should Know

Common mistakes and their fixes
Closing the books
Getting information to and from your accountant
Finding changes made to closed periods
Understanding and using retained earnings
Discovering the quirks of QuickBooks journal entries
Using reversing journal entries
Understanding year-end procedures
Using the Audit Trail and other reports to find errors
Cash basis financial statements
Special reports for your accountant
What you REALLY need to know to become an advanced user!
Little-known powerful features in all areas of QuickBooks

The Basics

Using the nonprofit menu
Understanding the financial statements of a nonprofit
The Unified Chart of Accounts (UCOA)
Nonprofit forms and letters
Setting up accounts for different types of nonprofits
Setting up Classes and Programs
Entering grants
What's the Form 990?

Tracking Income

Setting up members and donors
Recording individual donations
Recording lump sum donations
Tracking and receiving grants
Receiving general contributions
Making deposits

Tracking Expenses

Setting up vendors and employees
Entering and paying bills
Writing checks
Using an outside payroll service
Paying employees
Paying payroll taxes
Tracking volunteer time
Classifying expenses and payroll by program
Allocating expenses by percentage to programs

Standard Reports for Nonprofits

Basic Profit & Loss Statement
Profit & Loss Statement by month and by program
Budget vs. actual reports
Year-end financial statements for auditors, directors and accountant (for 990 tax form)

Customizing QuickBooks

Adding, deleting, resizing, and reordering columns on reports
Filtering and formatting reports
Saving reports and creating memorized report groups
Customizing forms
Creating and using custom fields
Exporting reports to Excel

Advanced Budgeting

Entering and reviewing budgets
Copying prior years' budgets
Modifying budgets using Excel
Importing an Excel budget
Tracking budgets by program
Entering budgets by grant
Preparing budget reports for a Board of Directors
Generating budget vs. actual reports

Pledges

Entering pledges
Reports of outstanding pledges
Sending reminder letters for overdue pledges

Membership Organizations

Invoicing for membership organizations
Setting up members
Reports of dues past-due
Sending renewals

In-Kind Contributions

Understanding In-kind Contributions
Accounting for In-kind Contributions

Matching Grants

Setting up Matching Grants
Recording donations and pledges for Matching Grants
Reports for Matching Grants

Capital Campaigns

Creating a capital campaign
Setting up accounts, classes, and budgets for a capital campaign
Entering pledges, individual contributions, and lump-sum contributions
Recording year-end adjustments
Reports for capital campaigns

Special Events

Creating a special event
Setting up accounts, items, and budgets for a special event
Accounting for sponsorship activities
Entering ticket sales
Tracking in-kind contributions, lump-sum deposits, and expenses
Reports for special events

Direct Mail Pieces (Fundraising Letters)

Creating fundraising letters
Creating accounts and items for letters
Two methods for entering income from letters
Accounting for expenses
Reports for fundraising letters

Fiscal Sponsorships

Creating accounts, items, and customers
Two methods for entering income
Accounting for payments
Reports for fiscal sponsorships

Tracking Donors/Volunteers

Entering information for donors and volunteers
Sending letters to donors
Year-end reports for donors
Tracking time for volunteers

Houses of Worship

Running the Profit & Loss Statement by committee
Creating special accounts and budgets
Reports for Houses of Worship

Tracking Funds

Creating classes and accounts for funds
Entering transactions
Recording beginning fund balances
Reviewing fund balances

Advanced Features

Using QuickBooks on a network (multi-user)
Password protecting QuickBooks
Updating QuickBooks
Protecting your QuickBooks data

Payroll

Setting up payroll
Entering employees
Setting up payroll items
Tracking and invoicing time
Processing paychecks
Modifying paychecks
Making tax deposits
Preparing tax forms

Tricky Transactions

Using online banking
Handling bounced checks...easily
Entering customer down payments/deposits
Setting up automatic transactions (memorizing transactions)
Using credit cards

Inventory

Entering purchase orders
Receiving inventory
Adjusting inventory quantities

Getting Started

Setting up your client's data files
Moving around QuickBooks...EFFICIENTLY

Everyday Client Transactions

Selling: invoices, sales receipts, payments, deposits, credit memos, statement charges, linking to 3rd party software, and customer statements
Buying: bills, bill payments, checks, bills vs. checks, and credit memos
Inventory: purchase orders, receiving items, adjusting inventory
Sales Taxes: setting up, adjusting, paying, and reporting sales taxes
Banking: reconciling bank accounts and locating discrepancies

Special Transactions

Giving and receiving refunds
Voiding vs. deleting a check
Applying credit memos

Working with Lists

Special "Window" tricks
Cleaning up lists (delete, hide and merge)
Sorting and customizing lists
"Collapsing" financial statements
Preparing P&L by month, or as a percent of income
Financial Statements
Understanding QuickBooks financial statements
Setting up the Chart of Accounts
Changing and fixing the Chart of Accounts
Applying Cash vs. Accrual accounting in QuickBooks
Using general journal entries
Entering reversing journal entries
Creating and using subaccounts
Using the Company Snapshot

Special Features for Accountants & Bookkeepers

Supporting and understanding the different versions of QuickBooks
Introduction to the Accountant version of QuickBooks
Using the toggle feature to simulate your clients' QuickBooks
QuickBooks journal entries: understand the unique quirks
Modifying your clients' Chart of Accounts
Creating customized financial statements using the Intuit Statement Writer
Combining financial statements
Using the working trial balance feature

Payroll

Setting up your client's payroll
Entering year-to-date payroll information
Setting up employees
Creating payroll items
Tracking and invoicing time
Processing paychecks
Modifying paychecks
Making tax deposits
Preparing tax forms
Summarizing payroll data in Excel

Working with Reports

Adding, deleting, resizing, and reordering columns
Filtering and formatting reports
Saving reports and creating memorized report groups

Advanced Features

Using petty cash
Setting up your client's multi-user QuickBooks
Password protecting QuickBooks
Updating your client's QuickBooks
Working with Microsoft Word and Microsoft Excel
Closing the client's books
Finding transactions quickly and other time saving features
Working with the Accountant's Copy feature
Protecting your client's QuickBooks data

Tips & Tricks

Keyboard shortcuts
Tailoring company preferences
Creating custom invoices and other forms
Adding logos and custom fields to forms

Tricky Transactions

Using online banking
Handling bounced checks...easily
Entering customer down payments/deposits
Setting up automatic transactions (memorizing transactions)
Using credit cards

Special Features for Accountants & Bookkeepers

Finding (and stopping) changes to client financial statements
Using the Employee Organizer
Running reports from the Employee Organizer
Using the employee regulations guide
Multi-user QuickBooks in Enterprise Solutions: Assigning the administrator, creating roles, setting access levels, and adding new users
Working with the audit trail in Enterprise Solutions

Customizing QuickBooks for Your Client

Modifying important preferences
Customizing your client's home page
Modifying the Icon Bar
Creating and using custom fields
Using account numbers
Using classes (for departments, locations, etc.)

Sales Transactions, Tricks, and Workarounds

Setting up Price Levels
Sales Orders/backorders
Batch invoicing
Invoicing for billable costs
Complex sales tax situations
Creating and using estimates
Progress invoicing
Finding and fixing typical errors in accounts receivable
Two methods for handling customer deposits
Managing collections
Writing off bad debts
Customer under- and over-payments
Transferring customer credits
Working with multiple accounts receivable accounts
Entering retail sales

Purchase Transactions, Tricks, and Workarounds

Purchasing and accounting for fixed assets
Entering company loans with the Loan Manager
Lines of credit
Typical bill payment errors
Preparing 1099s at year-end
Employee and owner purchases
Prepaid expenses
Vendor deposits
Vendor refunds
Barter transactions
Voiding prior period checks
Using the cash flow projection tool

Items & Inventory

Expenses vs. Items
Inventory limitations
Inventory adjustments
Creating group items
Working with inventory assemblies
Units of measure

Advanced Tricks

When should you start over with a new file?
The limitations of QuickBooks
Handling bank reconciliation errors
Use multiple currencies
Fixing errors in all areas of QuickBooks

Complete Setup

Account setup: opening balances, special accounts, and opening balance equity
Completing setup: completing lists, setting up payroll
Two methods for entering transaction history
Checking the setup

Payroll Transactions, Tricks, and Workarounds

Correcting the setup of payroll items
Adding difficult payroll items
Using payroll effectively for job costing
Voiding/Reprinting paychecks
Special payroll deductions and payments
Preparing and adjusting W-2s
Employee loans
Setting up and tracking workers compensation insurance
Net to Gross paycheck calculations

Mastering QuickBooks Reporting

Advanced report customization
Report types in QuickBooks
Importing and exporting reports
Using special fields to improve reports
Troubleshooting reports filters
Memorizing reports and creating report groups
Adding reports to the Icon Bar
Powerful techniques for modifying reports in Excel
Custom summary and transaction reports
Graphing QuickBooks data in Excel
Budgets and forecasts
Combining financial statements
Extending the QuickBooks database
Using advanced fields for reports (customer type, custom fields, and more)

Unlocking the Power of QuickBooks

Deleting and archiving old transactions in your client's file
Remote access (accessing a company file through the internet)
Automating backups
Tricks to make QuickBooks run faster and more efficiently
Corrupt data files: how, why, and what to do
Verifying and rebuilding company files

Importing and Exporting

Exchanging data between QuickBooks files
Importing and exporting lists
Importing and exporting customized forms
Using reports with multiple company files
Exchanging data between QuickBooks and other programs
Working with integrated applications
Using special Excel import feature

Working with Clients

Common client mistakes and their fixes
Closing the books
Getting information to and from your client
Finding changes made to closed periods
Understanding and using retained earnings
Discovering quirks of QuickBooks journal entries
Using reversing journal entries
Understanding year-end procedures
Using the Audit Trail and other reports to find errors
Cash basis financial statements
Special reports you'll need as the accountant
What you REALLY need to know to become an advanced user!
Little known power features in all areas of QuickBooks

More Features for Accountants

Correcting common mistakes with undeposited funds
Changing account types to correct client financial statements
Using the Client Data Review feature to review a client's file
Converting your clients from Quicken
Using the Fixed Asset Manager: Setting up for a new client, adding assets, and calculating depreciation

Payroll Setup

Payroll signup
Employee setup, including W4, schedule, pay, deductions, payment method, YTD payroll, and company information
Company setup - taxes
Payroll settings

Payroll Cycle

Running payroll
Payroll reports
Paying taxes
Filing tax forms
Paying non-tax liabilities
Editing employee information

Advanced Payroll Topics

Employee loans and advances
Employee reimbursements
Deleting paychecks

Customer User Permissions

User types
Setting up new users

Accelerated Invoicing

Entering multiple invoices
Editing multiple invoices
Import invoice setup
Importing invoices

Smart Reporting (Fathom)

Sign up and navigation
Key performance indicators
Cash flow and profitability
Creating reports

Get Started and Set Up

Set up your company account
Import your company data from Desktop or Excel
Set up accounts and beginning balances
Enter historical transactions
How to get around QuickBooks Online Advanced
What to look for on transactions

Organize your info

Set up lists of customers, vendors and accounts
Discover how to add, edit, merge and delete list entries
Learn how to read a Balance Sheet and Profit & Loss statement
Understand which types of accounts appear on each statement
Organize your Chart of Accounts with subaccounts
Learn the basics of journal entries
Set up and use products and services

Everyday Money-In Transactions

Learn how to get the most from the Customers List
Understand when to use an invoice versus a sales receipt
Use undeposited funds to combine multiple customer payments into a single deposit
Generate statements for customers
Run sales reports to understand what you've sold and who you’ve sold it to
Track sales information unique to your business with custom fields
Customize sales forms so that you always put your best foot forward with customers
Send estimates to customers and generate invoices from approved estimates

Time-Saving Techniques

Find transactions quickly with multiple search options
Set up recurring transactions
Discover the benefits of QuickBooks Payments
Use QuickMath and date shortcuts to quickly record transactions and run reports

Sales Tax

Set up sales tax tracking from scratch
Understand sales tax options for products/services and customers
Record a taxable and a non-taxable sale
Run sales tax reports
Review and pay sales tax

Everyday Money-Out Transactions

Learn how to get the most from the Vendor List
Understand when to use a bill versus a check or expense
Discover how to record and print checks
Set up and use credit cards
Turn on and record customer/project costs
Enter and use credits from vendors
Understand when and how to void or delete a transaction

Get the Most from Online Banking

Download transactions directly from your bank and credit cards
Explore the online banking center
Understand when to Add or Match a transaction
Enter details on downloaded transactions
Discover when you should exclude a transaction
Enter personal expenses
Record transfers
Learn the best practices to record a credit card payment

Reconcile Bank Accounts

Discover what a reconciliation really is
Perform and complete a reconciliation
Understand what to do if something goes wrong
Learn how to use account registers

Get the Most from the Mobile App

Download and install the QuickBooks Online mobile app
Look up information about customers and vendors from your phone
Perform online banking tasks from your mobile device
Record invoices and expenses from your phone or tablet

Work with Reports

Understand the types of reports: List, Summary and Detail
Customize columns: add, reorder, delete, and resize
Save report customizations
Set up email schedules for reports

Uncover Hidden Benefits

Set up users and roles
Assign access rights and user levels or roles
Use the Audit Log
Close the books
Invite your Accountant

Set up and Run Payroll

Sign up for payroll services
Set up employees, deductions and company contributions
Tracking time
Process paychecks
Check tax deposits and forms

Set up and Use Inventory

Understand the accounts and account for inventory
Set up and track inventory
Discover how to record inventory purchases and sales
Correct inventory levels when something goes wrong

Customizing QuickBooks

Modifying important preferences
Customizing your Home Page
Modifying the Icon Bar
Creating and using custom fields
Using account numbers
Using classes (for departments, locations, etc.)

Sales Transactions, Tricks, and Workarounds

Setting up Price Levels
Sales Orders/backorders
Batch invoicing
Invoicing for billable costs
Complex sales tax situations
Creating and using estimates
Progress invoicing
Finding and fixing common errors in accounts receivable
Two methods for handling customer deposits
Managing collections
Writing off bad debts
Customer under- and over-payments
Transferring customer credits
Working with multiple accounts receivable accounts
Entering retail sales

Purchase Transactions, Tricks, and Workarounds

Purchasing and accounting for fixed assets
Entering company loans with the Loan Manager
Lines of credit
Typical bill payment errors
Preparing 1099s at year-end
Employee and owner purchases
Prepaid expenses
Vendor deposits
Vendor refunds
Barter transactions
Voiding prior period checks
Using the Cash Flow Projection Tool

Items & Inventory

Expenses vs. Items
Inventory limitations
Inventory adjustments
Creating group items
Working with inventory assemblies
Units of measure

Advanced Tricks

When should you start over with a new file?
The limitations of QuickBooks
Handling bank reconciliation errors
Use multiple currencies
Fixing errors in all areas of QuickBooks

Complete Setup

Account setup: opening balances, special accounts, and opening balance equity
Two methods for entering transaction history
Checking the setup

Payroll Transactions, Tricks, and Workarounds

Correcting the setup of payroll items
Adding difficult payroll items
Using payroll effectively for job costing
Voiding/Reprinting paychecks
Handling special payroll deductions and payments
Preparing and adjusting W-2s
Tracking employee loans
Setting up and tracking workers compensation insurance
Net to Gross paycheck calculations

Mastering QuickBooks Reporting

Advanced report customization
Report types in QuickBooks
Importing and exporting reports
Using special fields to improve reports
Troubleshooting reports filters
Memorizing reports and creating report groups
Adding reports to the Icon Bar
Powerful techniques for modifying reports in Excel
Generating custom summary and transaction reports
Graphing QuickBooks data in Excel
Budgets and forecasts
Combining financial statements
Extending the QuickBooks database
Using advanced fields for reports (customer type, custom fields, and more!)

Unlocking the Power of QuickBooks

Deleting and archiving old transactions in your file
Remote access (accessing your company file through the internet)
Automating backups
Tricks to make QuickBooks run faster and more efficiently
Corrupt data files: how & why it happens, and what to do
Verify and rebuild company files

Importing and Exporting

Exchanging data between QuickBooks files
Importing and exporting lists
Importing and exporting customized forms
Using reports with multiple company files
Exchanging data between QuickBooks and other programs
Working with integrated applications
Using special Excel import feature

Secrets Your Accountant Should Know

Common mistakes and their fixes
Closing the books
Getting information to and from your accountant
Finding changes made to closed periods
Understanding and using retained earnings
Discovering quirks of QuickBooks journal entries
Using reversing journal entries
Understanding year-end procedures
Using the Audit Trail and other reports to find errors
Cash basis financial statements
Special reports for your accountant
What you really need to know to become an advanced user!
Little known power features in all areas of QuickBooks

Price Rules and Volume Discounts

Discover the differences between price levels and price rules
Set up and use price rules by customer type
Create seasonal/temporary sales
Manage price overrides and multiple price rules applied to the same sale
Set up and use volume discounts for your products

Setup Tips

Start a new company or start over with an existing account
Import accounts, customers, vendors and products & services
Enter opening balances for customers, vendors and accounts
Set up online banking and record your transaction history

Customize QuickBooks

Modify important account settings
Use classes and locations to divide your company's info
Create and use custom fields

Items & Inventory

Set up and use bundles
Track and build assembled inventory
Record the purchase of non-inventory products and services

Sales Transactions, Tricks and Workarounds

Set up Price Rules
Invoice for billable costs
Find and fix typical errors in accounts receivable
Handle customer deposits
Write off bad debts
Deal with Customer under- and over-payments
Transfer customer credits
Enter retail sales
Record a bounced check from a customer

Purchase Transactions, Tricks and Workarounds

Purchase and account for fixed assets
Enter loans and loan payments
Set up and maintain lines of credit
Correct typical bill payment errors
Prepare 1099s
Record employee and owner purchases
Enter and distribute prepaid expenses
Record and use deposits given to vendors
Set up and maintain a petty cash account
Record refunds from vendors
Void checks from prior years

Project and Job Costing

Set up and use projects
Account for business owner's time
Track estimated vs. actual costs
Create budgets for projects

QuickBooks Online Accountant Features

Journal entry rules
Reverse journal entries
Set up Closing entries
Undo reconciliations
Use the client dashboard to check up on your clients
Discover how to quickly reclassify transactions

Other Tips & Tricks

Set up and use multicurrency
Remove all billable time and costs
Purge a company's data
Export data to Excel or Google Sheets

Setup Tips

Start a new company or start over with an existing account
Import accounts, customers, vendors and products & services
Enter opening balances for customers, vendors and accounts
Set up online banking and record your transaction history

Customize QuickBooks

Modify important account settings
Use classes and locations to divide your company's info
Create and use custom fields

Project and Job Costing

Set up and use projects
Account for business owner’s time
Track estimated vs. actual costs
Use work in progress to track work over time
Discover methods to record committed costs

Estimates

Record and send estimates for fixed price jobs
Use estimates to create invoices
Track how much of an estimate has been invoiced
Set up recurring estimates for common quotes
Record change orders for a job
Discover how to set up estimates for draws

Sales Transactions, Tricks and Workarounds

Use bundles to group common services and products
Handle customer deposits
Invoice for billable costs
Write off bad debts
Record a bounced check from a customer
Find and fix typical errors in accounts receivable
Track retainage withheld and then charge for retainage
Deal with Customer under- and over-payments
Transfer customer credits
Find and fix common problems with undeposited funds

Purchase Transactions, Tricks and Workarounds

Purchase and account for fixed assets
Enter loans and loan payments
Set up and maintain lines of credit
Correct typical bill payment errors
Prepare 1099s
Record employee and owner purchases
Enter and distribute prepaid expenses
Record and use deposits given to vendors
Set up and maintain a petty cash account
Record refunds from vendors
Void checks from prior years

QuickBooks Online Accountant Features

Journal entry rules
Reverse journal entries
Set up Closing entries
Undo reconciliations
Use the client dashboard to check up on your clients
Discover how to quickly reclassify transactions

Spec Homes and Office Procedures

Establish roles and responsibilities for an office
Design systems for the work your office does
Set up and record work in progress on a spec home
Record the sale of a spec home
Enter closing costs and loan information on a spec home

Other Tips & Tricks

Set up and use multicurrency
Remove all billable time and costs
Purge a company's data
Export data to Excel or Google Sheets

Payroll Setup

Discover the difference between the payroll subscriptions
Learn what to have on hand when setting up payroll
Set up employees, pay rates, deductions and year-to-date payroll
Enter company information and set up taxes

Payroll Tasks

Track time with weekly timesheets
Discover how to track time for customers and projects
Learn how to run time reports
Pay employees and print checks or paystubs
Run liability reports and pay liabilities
Set up and record employee loans/advances

Setup Tips

Discover how to set up your employees/contractors in QuickBooks Time
Enter Customer and Job information so you can track time by project
Assign pay rates and overtime amount to your team
Learn how to map QuickBooks payroll items to QuickBooks Time

Work with Your Team

Follow best practices to set up new team members
Schedule shifts so all of your team members are on the same page
Set up vacation/time off codes to sync data between QuickBooks Time and QuickBooks

Record Time

Discover how to record employee or contractor time from a computer or mobile device
Update time to correct mistakes, or even delete it entirely
Manage and approve before it’s synced with QuickBooks
Export approved time to QuickBooks so you can build reports and run payroll

Users & Roles

Learn about the different types of users and roles
Set up a new role and apply it to a user
Discover how to edit and delete a role or user

Workflows & Tasks

Understand how workflows and tasks automates your operations
Set up an approval process for invoices
Add a reminder to record your bank deposits
Get paid faster and avoid penalties with automated reminders
Ensure every invoice is sent with reminders or automated emails
Automatically notify customers anytime you receive their payment
Discover how to make QuickBooks add notes to overdue invoices
Learn how to change or delete workflows
Delegate tasks to your team with tasks

Custom Fields

Understand how custom fields can help you track your data
Set up a custom field for information about your customers
Add a custom field for vendor-related information
Track data on transactions with custom fields
Run reports to get the information from your custom fields

Batch Transactions

Learn how to save time with batch transactions
Record and send multiple invoices from a single window
Discover how to delete multiple invoices at the same time
Enter multiple deposits from a single window
Paste information from a spreadsheet directly into QuickBooks

Company Backups and Importing

Backup your company and restore it to a previous point in history
Discover how to import budgets from a csv file

Setup Tips

Discover how to set up your employees/contractors in QuickBooks Time
Enter Customer and Job information so you can track time by project
Assign pay rates and overtime amount to your team
Learn how to map QuickBooks payroll items to QuickBooks Time

Work with Your Team

Follow best practices to set up new team members
Schedule shifts so all of your team members are on the same page
Set up vacation/time off codes to sync data between QuickBooks Time and QuickBooks

Record Time

Discover how to record employee or contractor time from a computer or mobile device
Update time to correct mistakes, or even delete it entirely
Manage and approve before it’s synced with QuickBooks
Export approved time to QuickBooks so you can build reports and run payroll

Inventory Basics

Understand when you should consider something inventory in QuickBooks
Discover the elements of an inventory and inventory assembly
Get the most from your Inventory Center

Inventory Sites & Bins

Turn on and set up multiple inventory sites
Purchase, sell and transfer inventory with multiple sites
Use reports to track inventory at multiple sites
Track sites within sites with rows, shelves and bins

Serial and Lot Numbers

Understand the difference between serial and lot numbers
Turn on serial or lot number tracking
Assign serial or lot numbers to the items & services you sell
Look up serial or lot numbers on your reports

Calculating Inventory Cost

Understand the difference between FIFO and the weighted average method
Turn on FIFO
Discover how FIFO works

Track Barcodes

Discover the equipment you need to use barcodes in QuickBooks
Turn on and set up barcodes
Use barcodes to quickly sell and purchase items & services

Site Operations & The App

Discover the unique site operation tools available with advanced inventory
Send purchase and sales transactions from QuickBooks to the Warehouse app
Update information in QuickBooks from the app
Track sale and purchase progress in the site operation tools

Landed Costs

Understand landed costs and why they’re important for inventory management
Turn on and set up landed costs
Record landed costs
Track landed costs for your inventory on reports

Accounts

Understand the types of accounts
Explore important balance sheet accounts for nonprofits
Compare the income/expense accounts used for different nonprofits
Organize the Chart of Accounts with subaccounts

Classes

Discover how the classes feature helps nonprofits organize their programs
Add classes to your QuickBooks file
Assign classes to transactions
Explore how classes benefit different types of nonprofits

Budgets

Enter yearly budgets
Run reports to compare budgets to actual income/costs
Set up budgets for specific programs and grants
Customize budget reports for in-depth information

Income

Record donations
Discover the limitations of depositing income without tracking donors
Run reports that summarize and track donations
Record income from grants
Record other contributions such as membership fees

Lists

Track Donors on the Customers List
Explore how items work in QuickBooks
Setup Items to track donations
Track your vendors
Add employees to the Employee List

Expenditures

Learn the benefits of tracking Accounts Payable
Track what you owe vendors with bills
Review and pay unpaid bills
Write and print checks
Record Paychecks
Record tax payments

Work with Reports

Run a Profit & Loss Statement for your nonprofit
Organize your Profit & Loss Statement by program or by month
Track your budgets with the Budgets vs. Actuals report
Summarize your year-end with financial reports

Time-Saving Tricks

Customize the look, feel, and layout of your forms
Memorize transactions for QuickBooks to enter for you
Customize the columns on reports
Edit the Header/Footer of a report
Change the fonts and numbers on reports
Filter reports to see just the information you need
Sort reports by different variables such as by date, customer, or item
Save custom reports to run again in the future
Track information unique to your organization with custom fields
Export reports to Excel
Discover the best practices for working with QuickBooks reports in Excel
Customize a letter for your nonprofit organization

Track Restricted Grants

Set up the Customer Types feature to track restricted grants
Record the income from a restricted grant
Assign expenses that use grant funds
Monitor grant funds with reports

Pledges

Enter expected income (pledges)
Track outstanding pledges
Receive payments against pledged donations
Remind donors about pledges
Discover how pledges appear on financial statements

Membership Dues

Create a template for recording membership dues
Optimize the Items/Customers list for membership dues
Enter an individual membership fee
Batch enter membership dues
Monitor unpaid dues
Receive payment against membership dues
Use letters for past due renewals
Monitor non-renewals with reports

Payroll Setup

Walk through payroll setup step-by-step
Schedule how often you pay employees
Determine the payroll preferences that work for you
Add and edit payroll items such as compensation, deductions, and company contributions
Add employees
Enter employee payroll and tax information
Track sick and vacation time for employees

Time Tracking

Set up time tracking
Enter time on weekly timesheets
Track subcontractors’ time
Invoice customers for time
Run productivity reports

Run Payroll

Create paychecks for employees
Print paychecks and pay stubs
Pay taxes and other liabilities such as health insurance and retirement contributions
Generate a 941 form to file with the IRS
Run payroll reports

Banks & Credit Cards

Record Non-sufficient Funds (NSF) or bounced checks
Enter customer prepayments and deposits
Setup and use credit cards charges
Record credit card payments
Track expenses paid with petty cash in QuickBooks
Set up QuickBooks to automatically download banking statements (Bank Feeds)
Add and match transactions from the bank feed
Create rules to automatically rename or enter transactions in the bank feed

Inventory

Explore the Inventory Center
Learn how the purchasing cycle helps you track inventory
Monitor inventory levels with the Inventory Stock Status report
Record purchase orders
Receive inventory with a bill
Pay bills
Use the Physical Inventory Worksheet to count inventory
Adjust inventory to match physical counts or correct errors

Intro to Accounting

Discover the importance of the accounting cycle
Identify the ethical responsibilities of bookkeepers
Define accounting for small businesses
Explore why you need accounting
Determine when to record an activity in the books
Apply the Economic Entity Principle
Learn the accounting equation

Record Activities in the Books

Record transactions with Assets, Liabilities, and Equity
Identify ways a business increases equity
Identify a transaction as revenue or expense
Differentiate between assets and expenses
Explore how income and expense accounts affect equity
Define Financial Position and Financial Performance
Review how transactions affect financial statements

Debits & Credits

Debits and Credits: The essence of accounting
Use T-Accounts to record debits and credits
Enter the debits/credits for common transactions
Learn how journal entries appear in the General Ledger
Interpret transaction journals in accounting software
Discover the history of double-entry accounting

Reconciliation

Understand and define the purpose of reconciliation
Identify the types of accounts to reconcile
Prepare for a reconciliation
Reconcile a bank account
Handle outstanding checks and deposits in transit
Correct duplicate entries and mistakes

Financial Statements

Understand how financial statements measure business activity
Understand the Balance Sheet and Profit & Loss Statement
Analyze budgets and expenses with statements
Identify potential problems with comparative financial statements
Review a Statement of Equity

Accounts

Organize accounts on the Chart of Accounts
Determine the appropriate number of accounts
Explore best practices for naming accounts
Use account types to determine how accounts flow to financial statements

Money-In

Apply the Revenue Recognition Principle
Generate Accounts Receivable balances
Combine customer deposits with Undeposited Funds

Money-Out

Apply the Matching Principle
Generate Accounts Payable balances
Differentiate between Cash and Accrual basis accounting
Monitor cash flow with the Statement of Cash Flows

Complex Entries

Describe common adjusting entries
Discover the impact of Retained Earnings adjustments on financial statements
Account for depreciation of assets
Apply the Cost Principle
Record inventory purchases and sales with debits and credits
Define and apply inventory valuation methods

Payroll

Account for the full cost of payroll to a business
Record payroll transactions with debits and credits
Analyze the payroll journal entry
Explain payroll tax forms

Bookkeeping Extras

Describe when and how to adjust inventory
Learn tricks for memorizing account types
Account for bad debt
Record journal entries to account for loans and the purchase of fixed assets
Explore why and how to record prepaid expenses

Intro to Accounting

Discover the importance of the accounting cycle
Identify the ethical responsibilities of bookkeepers
Define accounting for small businesses
Explore why you need accounting
Determine when to record an activity in the books
Apply the Economic Entity Principle
Learn the accounting equation

Record Activities in the Books

Record transactions with Assets, Liabilities, and Equity
Identify ways a business increases equity
Identify a transaction as revenue or expense
Differentiate between assets and expenses
Explore how income and expense accounts affect equity
Define Financial Position and Financial Performance
Review how transactions affect financial statements

Debits & Credits

Debits and Credits: The essence of accounting
Use T-Accounts to record debits and credits
Enter the debits/credits for common transactions
Learn how journal entries appear in the General Ledger
Interpret transaction journals in accounting software
Discover the history of double-entry accounting

Reconciliation

Understand and define the purpose of reconciliation
Identify the types of accounts to reconcile
Reconcile a bank account
Handle outstanding checks and deposits in transit
Correct duplicate entries and mistakes

Financial Statements

Understand how financial statements measure business activity
Understand the Balance Sheet and Profit & Loss Statement
Analyze budgets and expenses with statements
Identify potential problems with comparative financial statements
Review a Statement of Equity

Accounts

Organize accounts on the Chart of Accounts
Determine the appropriate number of accounts
Explore best practices for naming accounts
Use account types to determine how accounts flow to financial statements

Money-In

Apply the Revenue Recognition Principle
Generate Accounts Receivable balances
Combine customer deposits with Undeposited Funds

Money-Out

Apply the Matching Principle
Generate Accounts Payable balances
Differentiate between Cash and Accrual basis accounting
Monitor cash flow with the Statement of Cash Flows

Complex Entries

Describe common adjusting entries
Discover the impact of Retained Earnings adjustments on financial statements
Account for depreciation of assets
Apply the Cost Principle
Record inventory purchases and sales with debits and credits
Define and apply inventory valuation methods

Payroll

Account for the full cost of payroll to a business
Record payroll transactions with debits and credits
Analyze the payroll journal entry
Explain payroll tax forms

Bookkeeping Extras

Describe when and how to adjust inventory
Learn tricks for memorizing account types
Account for bad debt
Record journal entries to account for loans and the purchase of fixed assets
Explore why and how to record prepaid expenses

New features for 2023

Use the cash flow hub to gain greater insights into your available cash
Track your mileage through the QuickBooks Desktop mobile app
Record transactions that affect multiple company files with intercompany transactions
Track when your inventory expires with expiration dates
Organize the list of items and services you sell with multi-level item categorization
Set up approval processes for both bills and purchase orders

Cash Flow Hub

Record customer prepayments and then when the work is finished, apply them to invoices
Organize the list of items and services you sell with Item Categories
Use item categories to filter and organize your inventory reports

Get Started and Set Up

Set up your company account
Import your company data from Desktop or Excel
Set up accounts and beginning balances
Enter historical transactions
How to get around QuickBooks Online Advanced
What to look for on transactions

Organize your info

Set up lists of customers, vendors, and accounts
Discover how to add, edit, merge, and delete list entries
Learn how to read a Balance Sheet and Profit & Loss statement
Understand which types of accounts appear on each statement
Organize your Chart of Accounts with subaccounts
Learn the basics of journal entries
Set up and use products and services

Everyday Money-In Transactions

Learn how to get the most from the Customers List
Understand when to use an invoice versus a sales receipt
Use undeposited funds to combine multiple customer payments into a single deposit
Generate statements for customers
Run sales reports to understand what you’ve sold and who you’ve sold it to
Track sales information unique to your business with custom fields
Customize sales forms so that you always put your best foot forward with customers
Send estimates to customers and generate invoices from approved estimates

Time-Saving Techniques

Find transactions quickly with multiple search options
Set up recurring transactions
Discover the benefits of QuickBooks Payments
Use QuickMath and date shortcuts to quickly record transactions and run reports

Sales Tax

Set up sales tax tracking from scratch
Understand sales tax options for products/services and customers
Record a taxable and a nontaxable sale
Run sales tax reports
Review and pay sales tax

Everyday Money-Out Transactions

Learn how to get the most from the Vendor List
Understand when to use a bill versus a check or expense
Discover how to record and print checks
Set up and use credit cards
Turn on and record customer/project costs
Enter and use credits from vendors
Understand when and how to void or delete a transaction

Get the Most from Online Banking

Download transactions directly from your bank and credit cards
Explore the online banking center
Understand when to Add or Match a transaction
Enter details on downloaded transactions
Discover when you should exclude a transaction
Enter personal expenses
Record transfers
Learn the best practices to record a credit card payment

Reconcile Bank Accounts

Discover what a reconciliation really is
Perform and complete a reconciliation
Understand what to do if something goes wrong
Learn how to use account registers

Get the Most from the Mobile App

Download and install the QuickBooks Online mobile app
Look up information about customers and vendors from your phone
Perform online banking tasks from your mobile device
Record invoices and expenses from your phone or tablet

Work with Reports

Understand the types of reports: List, Summary and Detail
Customize columns: add, reorder, delete, and resize
Save report customizations
Set up email schedules for reports

Uncover Hidden Benefits

Set up users and roles
Assign access rights and user levels or roles
Use the Audit Log
Close the books
Invite your Accountant

Set up and Run Payroll

Sign up for payroll services
Set up employees, deductions, and company contributions
Tracking time
Process paychecks
Check tax deposits and forms

Set up and Use Inventory

Understand the accounts and account for inventory
Set up and track inventory
Discover how to record inventory purchases and sales
Correct inventory levels when something goes wrong

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Additional Resources

Additional Resources

Frequently asked questions

Mastering QuickBooks Online Level 1

Getting Started and Setting Up

Getting help

Everyday Transactions

Understand Accounting

Payroll

Work with Reports

Advanced Features

Mastering QuickBooks Online Level 2

Customizing QuickBooks

Purchase Transactions, Tricks, and Workarounds

Sales Transactions, Tricks, and Workarounds

Mastering QuickBooks Reporting

Payroll Transactions, Tricks, and Workarounds

Secrets Your Accountant Should Know

Advanced Tricks

Mastering Accounting Basics for QuickBooks Online

Accounting Basics

The Accounting Cycle (who does what and when?)

Accounting Principles

Working with Your Accountant

Accounting Basics in QuickBooks Online

More Accounting

Reviewing Numbers for Accuracy

Analyzing and Interpreting Data

Mastering QuickBooks Desktop Level 1

Getting Started

Everyday Transactions

Special Transactions

Working with Lists

Understanding Accounting

Payroll

Working with Reports

Advanced Features

Tips & Tricks

Tricky Transactions

Mastering QuickBooks Desktop Level 2

Customizing QuickBooks

Sales Transactions, Tricks, and Workarounds

Purchase Transactions, Tricks, and Workarounds

Items & Inventory

Advanced Tricks

Complete Setup

Payroll Transactions, Tricks, and Workarounds

Mastering QuickBooks Reporting

Unlocking the Power of QuickBooks

Importing and Exporting

Secrets Your Accountant Should Know

Mastering QuickBooks Desktop Payroll

Payroll...Before You Begin

Set Up

Running Payroll

Taxes & Tax Forms

Special Transactions

Advanced Transactions

Mastering Accounting Basics for QuickBooks Desktop

Accounting Basics

Accounting Principles

Accounting Basics in QuickBooks

Reviewing Numbers for Accuracy

Analyzing and Interpreting Data

The Accounting Cycle

Working with Your Accountant

More Accounting

Valuable Resources Included with the Course

Mastering Word and Excel for QuickBooks Desktop

Excel: The Basics

Working with Excel & QuickBooks Together

Formatting in Excel

Calculations and Formulas in Excel

Summarizing and Analyzing Data in Excel

Real World Applications for Excel

Customizing Excel

Shortcuts and Saving Time in Excel

Word: The Basics